Extension of Last Date of Submission E-Tender No.: RBI/Kolkata Regional Office/HRMD/9/25-26/ET/1047[IFMS] The offline pre-bid meeting for the captioned e-Tender was held at on March 02, 2026 at Main Office Premises, RBI, Kolkata. The following bidders were present during the meeting: | Sr. No. | Name | Firm | | 1 | Shri Bikash Kamri | M/s Royal India securitaus | | 2 | Ms. Sankha Subhra Bose | M/s RIS Management Pvt. Ltd. | | 3 | Shri Ganesh Lal | M/s Security Engineers Pvt. Ltd. | | 4 | Shri Chiranjib Das | M/s Tiger 4 India Limited | | 5 | Shri Nazrul H. Zamadar | M/s Tiger 4 India Limited | | 6 | Shri Ajit Kumar Jha | M/s EGC Facility Management Pvt. Ltd. | | 7 | Shri Esrafil Mallick | M/s CISS | 2. The following officials of RBI were present during the meeting: | Sr. No. | Name | Designation | | 1 | Shri VK Bishoi | Deputy General Manager | | 2 | Ms. Debobeena R. Banerjee | Assistant General Manager | | 3 | Shri Swapnil V Bharsat | Assistant Manager | 3. The queries raised by the participants during the meeting and the clarification given by the Bank officials are presented below: | Sr. No. | Query Raised by Bidder | RBI Clarification | | 1 | What is Retention Money? | The Retention Money @ 5% is to be recovered from each on-account bill till the total recovery amounts to 5% of the contract value as stipulated in the tender document. | | 2 | What are the locations/sites within Kolkata where outsourced staff will be deployed under the contract? | The outsourced staff will be deployed at the following locations in Kolkata under the contract:
(a) Reserve Bank of India, Main Office Premises and Annex Building, Kolkata
(b) RBI Museum & Zonal Training Centre, 8, Council House Street, Kolkata
(c) RBI Residential Staff/Officers’ Quarters at:
(i) Alipore
(ii) Ultadanga
(iii) S. P. Colony
(iv) Dum Dum
(v) Salt Lake
Deployment may also be required at other Bank properties in Kolkata, including Indian Government Mint, Alipore and Royd Street, Kolkata, as and when required.
The Bank reserves the right to deploy the outsourced staff at any other location(s) in Kolkata as per operational requirements, which will be intimated to the successful bidder from time to time. | | 3 | What are the modes of payment for depositing the Earnest Money Deposit (EMD)? | Earnest Money Deposit (EMD) may be submitted either through NEFT or Demand Draft (DD).
For NEFT, the amount shall be remitted in favour of Reserve Bank of India, Kolkata to Account No. 186003001, IFSC: RBIS0KLPA01, with the name/company name of the bidder clearly mentioned in the transaction remarks.
Alternatively, the EMD may be submitted through a Demand Draft drawn in favour of “Reserve Bank of India, Kolkata.” | 4. Further, prospective bidders were advised the following: i. The successful bidder shall be paid based on the biometric attendance/ Swagat based attendance system or any other attendance system implemented by Bank for registering the attendance of contractual staff deployed by them. Payment shall be calculated on a per-day basis as per actual attendance recorded in the aforementioned system. Any absence, whether partial or full, shall result in a corresponding deduction. No manual attendance entries shall be considered for the calculation of wages unless it is certified by the Caretaker of the Main Office Premises/ ZTC/ Museum/ Colonies and Security Officer of the Bank. The RBI’s decision on attendance and payment shall be final and binding. ii. The prospective bidders may submit the Price Bid in the Excel format available on the MSTC Portal. The same shall be duly filled in and uploaded by the bidders on the MSTC Portal. 5. The prospective bidders were advised to adhere to the prequalification criteria and all terms & conditions mentioned in the tender documents. | Please note: | | A | This document (Minutes of the Pre-bid meeting cum corrigendum) shall form a part of the tender. Hence, it shall be signed and submitted along with the tender by the tenderers. | | B | Rest of the terms and conditions and specifications as mentioned in the tender documents shall continue to remain the same. | | C | The above amendments/ clarifications are issued for the information of all the intending bidders. | | D | The submission of bid by the firm shall be construed to be in conformity to the bid document and amendments/ clarifications given above. | Regional Director
Reserve Bank of India
(West Bengal and Andaman & Nicobar Islands) |
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