Corrigendum Minutes of Pre-bid Meeting E tender no. RBI/Bhopal/Estate/300/21-22/ET/413 1. Tenders in two parts are invited for Annual Service Contract for providing Housekeeping services at Bank’s Office Building & Char Imli Staff Quarters, Bhopal. This is an open tender enquiry. However, only those bidders/vendors who are qualified for the work as per pre-qualification criteria stipulated in the tender are eligible to participate in this tender. Bidders are advised to upload the documents in support of their eligibility for the tender during the submission. 2. E tender is invited for “Housekeeping Services at Bank’s Office Building and Char Imli Staff Quarters, Bhopal. The work is estimated to cost Rs.123.30 lakh per annum excluding taxes and is for the initial period of one year i.e., from April 01, 2022 to March 31, 2023. E-Tendering forms can be downloaded from the website https://www.mstcecommerce.com and uploaded along with all the information / documents, mentioned in the commercial terms and conditions of the tender. Pre-Qualification Criteria: 3. Online tenders will be allowed to view /download to all firms from 10:00 AM of January 24, 2022. The firms which do not comply with the following pre-qualification criteria and do not submit EMD by stipulated date and time will not be considered for opening of their tender Part-II i) The intending tenderers must have minimum 5 years of experience in the field of undertaking similar works viz., Housekeeping Services ending December, 2021 (i.e. from December 2016 till December 2021). ii) The intending tenderers must have executed successfully similar works as mentioned above, during last five years ending December 2021 (i.e. from December 2016 till December 2021), should be either of the following: a) Three works each costing not less than the amount equal to 40% of the estimated cost Or b) Two works each costing not less than the amount equal to 50% of the estimated cost Or c) One work costing not less than the amount equal to 80% of the estimated cost. AND iii) Have a minimum yearly turnover of 100% of the estimated cost (₹123.30 Lakh) during the last three (03) financial years ending March, 2021 supported by audited financial statements. iv) Should furnish solvency certificate issued by the Applicant's banker specifically for the purpose of the work, for an amount equal to the estimated cost i.e. (₹123.30 lakhs. (Annexure ‘G’). v) Tenderers should submit copies of the detailed work order indicating scope and value of works and completion certificate for the qualifying works. vi) Tenderers should also provide a list of completed works with all the details as per the proforma at Annexure ‘J’. vii) Should have full-fledged office setup at Bhopal for rendering after sales service or give an undertaking for providing the same on award of work. 4. The contractor shall invariable furnish the below mentioned information in writing and upload copies of relevant documents along with Part I of the tender to satisfy the Bank about their eligibility for participating in the tendering process. Further, the contractor should submit the originals of the documents to the Bank when demanded to qualify for further tendering process. | (a) | Composition of the firm | Full particulars (whether contractor is an individual or a partnership firm or a company etc.) of the composition of the firm of contractors in details should be submitted along with the name(s) of the partners, copy of the Articles of association/power of Attorney/any other relevant document. | | (b) | Work experience and completion of similar works of specified value during the specified period | Copies of the detailed work orders for the qualifying works indicating date of award, value of awarded work, time given for completing the work, etc. and the corresponding completion certificates indicating actual date of completion and actual value of executed similar works should be enclosed in proof of the work experience. The details along with documentary evidence of previous experience if any, of carrying out similar works for the Reserve Bank of India at any center, should also be given. | | (c) | Turnover | Audited financial statements for the last three financial years i.e., 2018-19, 2019-20 and 2020-21 along with a certificate of Chartered Accountant indicating the turnover of these financial years. | | (d) | Creditworthiness of the contractor and their turn over | The latest final accounts of the business of the contractor duly certified by a Chartered Accountant should be enclosed in proof of their creditworthiness and turnover for last three years. | | (e) | Name(s) and Address (es) of the Bankers and their present contract executives. | Written information about the names and address of their bankers along with full details like names, postal addresses, e- mail IDs, telephone (land and mobile) nos. fax nos. etc. of the contract executives (i.e. the persons who can be contacted at the office of their bankers by the Bank, in case it is so needed) should be furnished. | | (f) | Details of bank accounts | Full particulars of their bank accounts like account no., type, when opened, etc., should be given. | | (g) | Name(s) and address (es) of the Clients and their present contract executives. | Written information about a few of their clients along with full details, like names, postal address, e- mail IDs, telephone (landline and mobile) nos. etc. of the contract executives (i.e. the persons who can be contacted at the office of their clients by the Bank in case it is so needed) should be furnished. | | (h) | Details of completed works | The client-wise names of work(s), year(s) of execution of work(s), awarded and actual costs (s) of executed work(s), completion time stipulated in the contracts(s) and actual time taken to complete the work(s), names and full contact-details of the officers/ authorities/ departments under whom the work(s) was/were executed should be furnished. | 5. In the event of intending tenderer's failure to satisfy the Bank, the Bank reserves the right to refuse issuance of tender forms/documents to them. 6. A pre-bid meeting (on-line mode) of the intending tenderers will be held on February 21, 2022 at 03.00 PM which is mandatory for intended tenderers to participate, failing which tenders as submitted by those tenderers who did not attend this meeting will be ineligible for opening of Part-I of the tender. The duly filled in tender documents shall be uploaded on MSTC site till 2:00 PM on March 03, 2022. 7. Tender forms can be downloaded for viewing from the website www.mstcecommerce.com w.e.f. January 24, 2022 from 10:00 AM to February 14, 2022 till 06:00 PM. 8. The certificates should be addressed to Regional Director, Reserve Bank of India, Estate Department, Bhopal and shall be uploaded along with the tender. 9. Part I of the tenders will be opened on-line at 3:00 PM on March 03, 2022 in the presence of the authorized representative of the tenderers who choose to be present. Part-II (Price bid) shall be opened of the eligible tenderer on a subsequent date which will be intimated to the tenderers in advance. 10. The client's certificate for qualifying work as mentioned under Sl No (l) shall be accepted only when the same is signed by an official of the rank of Executive Engineer or equivalent in respect of a Government/Semi Government organization or a PSU and only when they are supported by adequate proof of payment received by the contractor for the work done by him. The client's certificate issued by the private organizations shall also accompany Tax Deducted at Source (TDS) certificates. Applications/tenders received without the above certificates may be rejected. The Bank shall have the right to independently verify these certificates. Format for clients' report is stipulated as Annexure ‘A’ in Part I of the tender. 11. The Bank will evaluate the said reports before evaluation of price bid of the tenders. If any tenderer is not found to possess the required eligibility for participating in the tendering process at any point of time and/or his performance reports received from his clients and/or his bankers are found unsatisfactory, the Bank reserves the right to reject his offer even after opening of Part-I of the tender. The Bank is not bound to assign any reason for doing so. 12. The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part any tender. The Bank also reserves the right to reject all the tenders without assigning any reason there for. General Manager (O-i-C)
Estate Department
Bhopal |