Corrigendum E-tender No – RBI/Mumbai Regional Office/Others/1/26-27/ET/126 In line of the above-mentioned tender, a pre-bid meeting was held on June 25, 2026, at 11:30 AM in Amaltas HRMD New Conference Room, 1st Floor, Main Office Building. 2. The list of participants from the Bank and vendors is given below: The followings were participated the Pre-bid meeting. | Sr. No | Name of participants | | | Reserve Bank of India | | 1 | Capt. Dilipkumar Kerba Patil, AGM, P&SE. | | 2 | Maj.Manish Pant, AGM, P&SE | | 3 | Smt. Shubhada Shreeram Paluskar, Manager. | | 4 | Shri Vijay Korde, Manager | | 5 | Shri Saransh Masram, Assistant Manager. | | 6 | Smt Snehal Sandbhor, Assistant Manager. | | 7 | Smt Barnali Dey, Assistant Manager. | | | | | | Participated Vendors | | 1 | Shri Pratik Rane, M/s Sai Industries. | | 2 | Shri Sandeep Rane, M/s Sai Industries. | | 3 | Shri Darshan Kisan Umbarkar, M/s Om Sai Hi-Tech Fire Safety Pvt. Ltd. | | 4 | Smt Adveta Dalvi, M/s Om Sai Hi-Tech Fire Safety Pvt. Ltd. | 3. No queries received through email or speed-post/ hardcopy. Only, the queries sought by the vendors (who in-person attended pre-bid meeting) along with the clarification by Bank are given below:– | Sr. No | Query | Clarification/ Comment | | 1 | Is it required to attend duties on National Holiday / Labour Day.
If the duties attended by the fireman staff, will the Bank pay double wages for the day on which the staff worked. | Since, the service of fireman is essential emergency service, the fireman may be required to be present 24*7 even on National Holidays. However, weekly off may be provided by the contractor.
(Refer to Section VII on page no 50) | | 2 | Please clarify whether the insurance policies to be drawn in the Joint Name for Workmen Compensation Policy. | The Contractor shall at his own expense, arrange to take required insurance policies i.e All Risk Policy, Workmen Compensation Policy and Third-Party Liability Policy (mentioned in the tender document) in the joint name of the Bank and himself with the Bank being first (Principal) and deposit such policy or policies with the employer from time during the currency of this contract.
(Refer to Section IV (H) on page. no. 35) | | 3 | Providing mobile phone at every site. | One dedicated mobile phone (with active number) should be provided by the agency at the fire console room, if available for the operational use by the firemen, expenses to be borne by agency.
The phone should be provided at each location for better co-ordination and prompt response.
(Refer to Section IV (O) on page. no. 39) | | 4 | Whether Fire audit can be carried out by the staff of company. | Fire Audit of residential colonies shall be done by BMC/ Fire Department/ MFS approved auditors/ agencies. The work shall be done with prior approval of the Bank.
(Refer to clause (E) of Section VII on page. no. 52) | | 5 | Will the staff worked for one year will get Payment of Gratuity as per new labour code. | Yes, provided:
(i) The contractual employee/staff completes the period of one year with contractor (working in RBI)
(ii) Attendance certifying that the employee/staff has worked for one complete year in RBI.
(iii) NEFT Report indicating that the gratuity has been paid to the worker by contractor. | | 6 | Price Sheet Uploaded on the MSTC portal shows the tenure of contract for 12 months whereas in the Tender notice, the contract period is mentioned for 7 months (August 01, 2026- March 31, 2027) | The contract period would be for 12 months from August 01, 2026 to July 31, 2027. | | 7 | Whether any Bonus payment will be made? | As per the Payment of Bonus Act, 1965, an employee is eligible for bonus if their salary or wages (Basic + Dearness Allowance) is Rs 21000/- per month. The expenses towards payment of bonus will be borne by the contractor who is selected as successful bidder. | | 8 | Whether payment towards Paid leave wages, maternity leave wages etc., will be made? | As per the terms and conditions of the tender/contract agreement, there is no provision for payment towards maternity leave wages or paid leave wages. The contractor needs to ensure that all the statutory obligations pertaining to such leaves is taken care of while submitting the quotes as these will be borne by them once selected. | | 9 | Reliever charges does not include allowances. | The contractor need to quote reliever charges accordingly while submitting their bid. | | 10 | Whether there will be an increase in the tender amount during the next renewal period | Escalation in Non-labour component will be given annually once based on Consumer Price Index and Wholesale Price Index declared by Central Government and the increase in the Labour component will be given based Minimum wages declared by Central Government as per notification which is usually half yearly.
(Refer to Section IV (1.1) on Page 24) | | 11 | Request to increase the age group criteria for Fireman and Fire supervisor. | The contractor shall deploy medically and physically fit persons (only from the age group 20 years to 35 years for Firemen and from the age group 25 years to 40 years for Fire Supervisor). In no circumstances, firemen below 20 years and above 35 years of age and Fire Supervisor below 25 years and above 40 years should be employed. | | 12 | Whether any record register to be maintained? | The contractor need to Maintain proper attendance register (of each shift) at each site and get verified monthly from caretaker and Security Officer. Contractor shall provide his own biometric attendance system for monitoring attendance (in/outs) of their staff at each premises.
(Refer to clause (C) and (G) of Section - VII on pg. no. 51 and 54-55 respectively) | The above-mentioned clarifications are issued for information of all the intending tenderers. Minutes of the pre-bid meeting shall form part of the tender. The submission of bid by the tenderer shall be construed to be in conformity to the bid documents and clarifications given above. | |