| 1. | Tenders by e- tendering process are invited for the “Design, Supply, Installation, Testing and commissioning of Intelligent Analog Addressable Fire Alarm system for the Bank’s Office Building at BKC, Mumbai”. The work is estimated to cost ₹74.2 Lakhs and is to be completed within 180 days from the 14th day of issue of work order. | | 2. | All pre-Qualification documents shall be uploaded with Techno-commercial bid (Part-I) on MSTC portal. Those who do not upload the Pre-qualification documents would not be considered for this tender process. Further, the contractor should submit the original of the documents to the Bank when demanded to qualify for further tendering process. | | 3. | Only those OEM or Indian authorized dealers with valid dealership certificate who are GST registered and have (i) minimum 5 years of experience in the field of work of similar nature (i.e., Design, Supply, Installation, Testing and commissioning of Intelligent Analog Addressable Fire Alarm for the large commercial/ office building). The similar work should have been completed on or before May 31, 2021 (ii) have executed three or more similar works individually costing not less than 40% of the estimated cost “OR” two works costing not less than 50% of the estimated cost “OR” one work costing not less than 80% of the estimated cost during the last 5 years ending on May 31, 2026 (iii) have a minimum yearly turnover of 100% of the estimated cost during the last 3 years (2022-23, 2023-24 and 2024-25) (iv) Should furnish solvency certificate issued by the Applicant’s banker, specifically for the purpose of the above work for an amount equal to estimated cost and (v) have a service set up in Mumbai or Navi-Mumbai for rendering after sales service are eligible for tender and (vi) must have Directorate of Maharashtra Fire services authorities valid license.
Note- Similar work refers to works such as fire alarm system to related to it. | | 4. | Only those contractors will be considered eligible who will invariably furnish/ upload, at the time of applying for e-tender, the following information to satisfy the Bank about their eligibility for participating in the tendering process. | | 4.(a) | Composition of the firm | Full particulars (whether contractor is an individual, or a partnership firm, or a company etc.) of the composition of the firm of contractors in detail should be uploaded along with name(s) and address (es) of the partners, copy of the Articles of Association / Power of Attorney / any other relevant document. | | 4.(b) | Work experience & Completion of similar works of specified value during the specified period. | Copies of the detailed work order indicating date of award, value of awarded work, time given for completing the work, etc. and the corresponding completion certificates indicating actual date of completion and actual value of executed similar works should be uploaded in proof of the work experience. The details along with documentary evidence of previous experience, if any, of carrying out works for the Reserve Bank of India at any center should also be given. | | 4.(c) | Creditworthiness of the contractor & their Turnover during the specified period. | Copies of the Income Tax Clearance Certificates / Income Tax Assessment Orders along with the latest final accounts of the business of the contractor duly certified by a Chartered Accountant should be uploaded in proof of their creditworthiness and turnover for last three years. | | 4.(d) | Service Set-up | Certificate from the manufacturers / any other valid document in support of having a full-fledged service setup at Mumbai should be uploaded. | | 4.(e) | Name(s) & address (es) of the Bankers and their present contact executives | Written information about the names and addresses of their bankers along with full details, like names postal addresses, e-mail IDs, telephone (landline and mobile) nos. fax nos., etc., of the contact executives (i.e. the persons who can be contacted at the office of their banker by the Bank in case it is so needed) should be uploaded. | | 4.(f) | Details of bank accounts | Full particulars of their bank accounts, like account No., type, when opened, etc., should be given. | | 4.(g) | Name (s) & address (es) of the Clients and their present contact executives | Information about the names and addresses of their clients along with full details, like names postal addresses, e-mail IDs, telephone (landline and mobile) nos. fax nos., etc., of the contact executives (i.e. the persons who can be contacted at the office of their banker by the Bank in case it is so needed) should be furnished. | | 4.(h) | Details of completed works | The Client-wise names of work(s), year(s) of execution of work(s), awarded and actual cost(s) of executed work(s), completion time stipulated in the contract (s) and actual time taken to complete the work (s), name(s) and full contact-details of the officer / authorities / departments under whom the work (s) was / were executed should be furnished. | | 4.(i) | Client Certificates | The tenderers are advised to upload the Client Certificate as per enclosed Proforma (Annex-VI) from their clients for whom they have carried out “eligible works “in terms of eligibility (Pre-qualification) criteria described in the notice inviting tenders. Client Certificates shall be accepted by the applicant / tender inviting authority of Reserve Bank of India only when the same are signed by an official of the rank of Executive Engineer or equivalent in respect of a Government / Semi Government organization or a PSU and only when they are supported by adequate proof of payment received by the tender for the work done by them. The client certificate issued by the private organization shall also accompany Tax Deducted at source (TDS) certificate. Applications / tenders received without the specified certificates in specified format shall be rejected and the Bank shall have the right to independently verify the submitted certificates | | 4.(j) | Solvency certificate | The tenderers are advised to upload the Solvency certificate from their banker / bankers as per (Annex-III). Such certificate shall be addressed to the application / Tender inviting Authority of the Reserve Bank of India and shall be submitted along with their application / tender. | | 5. | Interested tenderers have to upload relevant documents satisfying all the points as stated above along with techno-commercial (Part-I) bid of tender. The same Eligibility documents and the scanned copy of EMD should be uploaded with Techno Commercial Bid (Part-I) on the MSTC portal.
It is to be duly noted that the tender process shall be executed on the MSTC portal through e-Tendering. | | 6. | In the event of intending tenderers’ failure to satisfy the Bank; the Bank reserves the right to refuse their participation. | | 8. | Tender form will be available for downloading w.e.f June 02, 2026 from 17.00 Hrs. A pre-bid meeting will be held on June 30, 2026 at 11:00 Hrs. in Reserve Bank of India, Estate Cell, 3rd floor C-7 Building, E-Block, Bandra Kurla Complex (BKC), Bandra, Mumbai-400051. | | 9. | Tender form can be downloaded for viewing from RBI website www.rbi.org.in or www.mstcecommerce.com/eproc. The pre-Qualification papers and scanned copy of proof of EMD payment should be uploaded with Techno Commercial Bid (Part-I) on the MSTC portal. The Demand Draft or Bank Guarantee for EMD should reach in original in a sealed envelope addressed to Regional Director, Reserve Bank of India, Estate Cell, 3rd floor C-7 Building, E-Block, Bandra Kurla Complex (BKC), Bandra, Mumbai-400051 by 14:00 Hrs. on July 13, 2026. If paid through NEFT, the NEFT receipt should be uploaded along with pre-qualification documents. | | 10. | Interested vendors/firms can participate in e – Tender after getting registration with www.mstcecommerce.com/eproc. Online Part I – Techno-Commercial Bid and Part II – Price Bid shall be opened through www.mstcecommerce.com/eproc and applicable transaction charges have to be paid by the firm. | | 11. | Tender in prescribed format shall be submitted in two parts. Part-I of tender will contain the Bank's standard technical and commercial conditions for the proposed work. The EMD of ₹1,48,400/- should be submitted through NEFT transfer to A/C No - 04861436223, Reserve Bank of India, IFSC Code - RBIS0MBPA04 (5th & 10th digit are zero), Branch Name – Mumbai Or by a demand draft issued by a Scheduled Bank in favour of ‘Reserve Bank of India, Mumbai Or in the form of an irrevocable bank guarantee issued by a scheduled bank in the Bank’s standard proforma which is available in the tender-form along with pre-Qualification documents. The documents pertaining to EMD should be scanned and uploaded with the pre-Qualification documents.
Part-II of the tender will contain no conditions but Tenderer’s Price Bid, Bank's Schedule of quantities, tender drawings, if any, only. | | 12. | Part-I of the tenders will be submitted by the tenderers in MSTC portal. The same will be opened by RBI on July 13, 2026 from 15.30 Hrs onwards. Those tenderers who would like to depute their representatives, may depute their representatives to Reserve Bank of India, Estate Cell, 3rd floor C-7 Building, E-Block, Bandra Kurla Complex (BKC), Bandra, Mumbai-400051 for the same. Part II of the tender will be opened later. Due intimations will be given for the same only to the eligible vendors. | | 13. | The Bank shall obtain reports on the past performance of the tenderer from his clients and bankers. The Bank shall evaluate the said reports before opening of the Part-II of the tenders. If any tenderer is not found to possess the required eligibility for participating in the tendering process at any point of time and / or his performance reports received from his clients and / or his bankers and found unsatisfactory, the Bank reserves the right to reject his offer even after opening of Part-I of the tender. The Bank is not bound to assign any reason for doing so. | | 14. | The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part of any tender. The Bank also reserves the right to reject all the tenders without assigning any reason thereof. | | 15. | The firm needs to fill the a) Particulars of firm, b) List of approved makes (Section -VIII) (c) Proforma for details of Principal Banker and other Bankers (d) Proforma for details of similar works (each costing not less than mentioned) executed in last five years(from the date of submission) (e) Check list – General Condition and Commercial Conditions (Section X) as per proforma given in the tender and upload the scanned filled documents along with the tender part-I on the MSTC portal (Please refer para 12 of the page No. 5). | | 16. | Mandatory Bidding Requirements:
Only OEM or Indian authorized dealer with valid dealership certificate are eligible for participation in the bidding process. Furnishing authorization certificate from OEMs for the exclusive purpose for participation in this tender shall not be acceptable and such tender bids shall be summarily rejected.
The Bidder should have Technical back up on design, installation and commissioning of Fire Alarm and Detection system from the OEM, and certificate to this effect from the principals should be submitted.
The OEM (/Bidder) shall give a Certificate stating that their system is approved by UL/ EN / VDS.
The intending tenderer must have Directorate of Maharashtra Fire services authorities valid license and experience of DSITC of Fire Alarm system works | Regional Director
Mumbai Place: Mumbai
Date:
SCHEDULE OF TENDER (SOT) | 1. e-Tender No. | RBI/Mumbai Regional Office/Estate/37/26-27/ET/128 | | 2. Name of the Work: | Design, Supply, Installation, Testing, and commissioning of Intelligent Analog Addressable Fire Alarm system for the Bank’s Office Building at BKC, Mumbai. | | 3. Mode of Tender: | e-Procurement System, online (Part I – Techno-Commercial Bid and Part II - Financial Bid) through the website https://www.mstcecommerce.com/eprochome/rbi | | 4. Date & time from which NIT (along with complete tender documents) will be available to the parties to download from MSTC portal | On June 02, 2026 (Tuesday) from 17:00 Hrs. | | 5. Date and venue of the Pre-Bid Meeting (offline) | On June 30, 2026 (Tuesday) at 11:00 Hrs. Venue: - Reserve Bank of India, Estate Cell, C-7 Building, 3rd floor, Bandra Kurla Complex, Mumbai-400051 | | 6. Estimated cost of the work: | ₹74.2 Lakhs (Rupees Seventy-Four lakhs Twenty Thousand Only) | | 7. Earnest Money Deposit (EMD) | ₹1,48,400/- (Rupees One lakh Forty-Eight Thousand Four Hundred Only) in the form of NEFT/Demand Draft / Bank Guarantee as per para 3.11.1 of the tender to be submitted in person at Reserve Bank of India, Estate Cell, C-7 Building, 3rd floor, Bandra Kurla Complex, Mumbai-400051
NEFT:
A/C No - 04861436223, Reserve Bank of India, IFSC Code - RBIS0MBPA04 (5th & 10th digit are zero), Branch Name – Mumbai. The details of NEFT transaction have to be provided to estatecellbkc@rbi.org.in | | 8. Last date of submission of EMD | before 14:00 Hrs. on July 13, 2026 (Monday) | | 9. Performance Bank Guarantee (PBG) | 10 % of Contract amount. | | 10. Time allowed for completion of the works from 14th day after the date of written order to commence work | 180 Days. | | 11. Bidding start date of Techno-commercial Bid and Financial Bid on MSTC portal | On July 02, 2026 (Thursday) from 17:00 Hrs. | | 12. Date of closing of online e-Tender for submission of Techno-commercial Bid and Financial Bid | On July 13, 2026 (Monday) up to 15:00 Hrs. | | 13. Date & Time of opening of Part-I (i.e. Techno-Commercial Bid) | On July 13, 2026 (Monday) at 15:30 Hrs. onwards | | 14. Date & Time of opening of Part- II (i.e. Financial Bid) | Will be intimated to the eligible bidders. | | 15. Transaction fees | ₹3,710/- exclusive of GST as applicable.
Charges for participation in e-procurement will be made to M/s MSTC Ltd. through MSTC Gateway/NEFT/RTGS in favour of MSTC Limited or as advised by M/s MSTC Ltd. | | 16. Tender fees for download from portal | NIL | | |