Corrigendum The pre-bid meeting for appointment of event management company for Reserve Bank of India, International Department, Central Office was held offline on March 27, 2026, at 11:00 A.M at Conference Room, 20th floor, HRMD, New Central Office Building, Reserve Bank of India, Fort, Mumbai. Shri PSS Vidyasagar, Director, presided over the meeting. The following staff members of RBI and representative from the following companies/firms were present during the pre-bid meeting: - | Officials from International Department, RBI, CO | Name of firm and their representative | (i) Shri PSS Vidyasagar, Director
(ii) Shri Souvik Nag, AGM
(iii) Shri Sandip Bandiwdekar, Manager
(iv) Shri Sumit Gaurav, Manager
(v) Shri Rishabh Singh, Manager
(vi) Shri Swapnil Zope, Assistant Manager | (i) Ms. Sreeza Bhuyan, F5 Advertisement
(ii) Ms. Gargi Joshi, Expression 360
(iii) Mr. Aman Rawal, Mendro Corporation Pvt Ltd.
(iv) Mr. Ravi Upadhyay, Meroform (I) Pvt. Ltd.
(v) Mr. Anirudh Pathak, GoBananas
(vi) Mr. Aditya Rao & Mr. Mohd. Ibrahim Shaikh, Pine Tree Pictures Pvt. Ltd.
(vii) Mr. Pradeep Singh Rathore, E-Factor Experiences Ltd.
(viii) Mr. Ali Akbar, Concept Communications
(ix) Ms. Pooja Motwani, Sunjeet Communications
(x) Mr. Siraj Kadri, Max Publicity Communication
(xi) Ms. Ketki Mehta & Ms. Muhif Dhalvekar, R K Swamy
(xii) Mr. Sushant Torne, Enjin Experiences Pvt. Ltd.
(xiii) Mr. Sanay Solanki & Mr. Sahil Bishnoi, Tantraa AMG Pvt. Ltd.
(xiv) Mr. Rajinder Malhotra & Mr. Prasad Pathak, Paramin Advertising
(xv) Mr. Abhishek Worlikar, Akar Advertising
(xvi) Mr. Pratik Jadhav & Mr. Saugat Dutt, Sanjeevani Advertising
(xvii) Mr. Nandkumar Jadhav, Angel Advt. | 2. At the onset of the meeting, the participants were briefed about the procedure to the applicants, which has also been mentioned in the tender document. The participants were briefed about the nature and duration of the meetings and nature off service required from the vendors. It is clarified that presence of international delegations are expected in these meetings. It is also clarified in the meeting that the total value of the tender and number of events are tentative and the number and scale of events may vary due to circumstances beyond the control of the Bank. Subsequently, queries were invited from the participants in the matter. The queries raised by the vendors during the meeting and those received over email and the clarification provided by RBI officials during the meeting are tabulated below: | Sr No. | Queries Raised by the vendors | Clarification furnished by RBI Officials | | i. | Whether the bids can be submitted offline? | No, bids including the supporting documents are to be submitted through MSTC portal only.
However, bidders may submit client certificates and cost analysis either through MSTC or by post, if the same cannot be uploaded. However, as has also been mentioned in the tender document, if the above two documents are submitted by post, the same may be submitted only in sealed cover addressed to Chief General Manager-in-Charge, International Department, Reserve Bank of India, Central Office, Central Office Building, 8th Floor, Shahid Bhagat Singh Marg, Mumbai 400001. | | ii. | What are the tentative venues? What will be the tentative participation, duration of events? | It is anticipated that each event shall span between two to three days comprising of around 70-100 participants (including foreign delegates) and venues may tentatively be premium hotels in Tier-2 cities/state capitals. Estimated cost per event may be calculated proportionately, considering expected 5-6 events with a total tender value of ₹6 crore.
However, as is also mentioned in Part-I, Section-III of the tender document uploaded on Bank’s website, Bank does not guarantee/commit/promise the number of events or participation. It has been further clarified in the meeting that the tender value, number of events and scale of the events may vary due to circumstances beyond the control of the Bank. | | iii. | On what basis, the financial bid is to be submitted? | Prospective bidders may enter the consolidated (lump-sum) financial bid in MSTC by considering the per unit per day cost of each item mentioned in the indicative list provided in the ‘Scope of Work’ in the tender document, including per square feet cost in case of stage setup. Only the bifurcation of the financial bid/cost analysis, if any (not the financial bid) may be submitted in sealed envelope to Reserve Bank of India, International Department, 8th Floor, NCOB, Shahid Bhagat Singh Marg, Fort, Mumbai-400001. The same should reach this office before opening of Part II. It is also clarified that prospective bidders may quote the financial bid considering one event as the nature and tenure of the events will be same. This will provide uniformity in evaluating the financial bid.
It is clarified that bidders may not submit price of lease line for live streaming (mentioned in serial number 38 of ‘Scope of Work’), as the same would not be needed in all the meetings and in case of need the Bank may arrange it separately. Similarly, expenditure pertaining to requirement of licenses for cultural events, if any, shall be reimbursed separately by the Bank, on actual basis, subject to production of bill. Corrigendum of the tender document in this regard has been uploaded on Bank’s website as well as on MSTC. | | iv. | Whether exemption from submission of Earnest Money Deposit (EMD) will be granted to MSMEs? | In terms of extant instructions, no exemption from submission of Earnest Money Deposit (EMD) is allowed in cases where tender value is more than ₹25 lakh. It is reiterated that bids received without EMD shall be liable for rejection. | | v. | Whether it is mandatory to submit client certificate in the format specified in the tender document? | Bank requires prospective bidders to submit client certificate in format specified in the tender document. Client certificates may be either submitted in sealed cover as mentioned in tender document or may be uploaded on MSTC, while bidding. The same should reach this office before opening of Part I. It has been also clarified that in order to maintain uniformity during evaluation it is necessary to submit in specified format. It is also clarified that the client certificate may be subjected to verification.
Further, the bidder may upload proof of experience of having successfully completed similar works (for providing event management services) during last three years ending February 2026 as under:
Should have carried out minimum three similar works, each costing not less than 40% of estimated cost
OR
Should have carried out minimum two similar works, each costing not less than 50% of estimated cost
OR
Should have carried out minimum one similar work costing not less than 80% of estimated cost.
Corrigendum of the tender document in this regard will be uploaded on the Bank’s website and on MSTC. | | vi. | Whether the Bank will directly engage with hotels for finalizing accommodation, banquet and food and beverages? | Yes. | | vii. | Whether any relaxation will be provided in the turnover criteria specified in the pre-qualification criteria in the tender document? | No. However, the average annual financial turnover of last five years is to be considered for turnover criteria. Corrigendum of the tender document in this regard has been uploaded on Bank’s website. | | viii. | How will the Bank decide on the lowest bidder? | As mentioned in the tender document, technical bids will be evaluated based on the financials of the company, work experience, turnover, solvency, completeness of the required documents, fulfilling the pre-qualification/eligibility criteria, submission of EMD, compliance to statutory requirements as mentioned in the tender documents, etc. Price bids of only those bidders shall be opened who will qualify upon analysis of the technical bids.
It is reiterated that the Bank reserves the right to accept or reject any or all the e- tender either in full or in part without assigning any reason thereof. | | ix. | Whether the Bank will directly arrange transportation of delegates? | Yes. | | x. | Whether branding has to be arranged by the event management company? | No, branding and theme of the events will be provided by the Bank to the bidder finally shortlisted for the purpose. Branding and theme shall be non-negotiable. | | xi. | Whether artist for cultural event has to be arranged by the event management company? | No. Vendor’s involvement shall be limited to stage set up, lighting, etc. for the event. In case of requirement of separate artist/s for the cultural event, the same would be done on mutually agreed terms. | | xii. | How bill will be settled? | Bill shall be settled per event on bill to company basis, subject to verification of actual utilization. No request for advance payment shall be entertained. | | xiii. | Whether the Bank will manage the protocol and security coordination with state agencies? | In most cases the Bank will arrange. However, the involvement of the vendor may be required to coordinate with state agencies/airport authorities. The same would be done on mutually agreed terms. | | xiv. | Whether publicity and advertisement will be done by the vendor? | No. | | xv. | In case of unfortunate last-minute cancellation of event due to any unavoidable reasons, what is reimbursement to agency? | It has been mentioned that the total number of events and the scale of the events is tentative and may vary due to external circumstances beyond the control of the Bank. In the event of any unfortunate cancellation of event where in the vendor had incurred expenses then reimbursement will be done as per mutually agreed terms. | These minutes of pre-bid meeting shall form the part of tender document / agreement. Rest of the Terms and condition and specifications of tender document shall continue to remain same. The above amendments / clarifications are issued for the information for all the intending bidders. The submission of application by the firm shall be construed to be in conformity to the tender document and amendments / clarifications given above. Chief General Manager-in-Charge
International Department, Central Office | |