| 1. | Reserve Bank of India (hereinafter referred to as RBI), Shillong invites e-Tender in two parts (Part-I and Part-II) from reputed and experienced Car Hiring Agencies/Companies who fulfil the pre-eligibility criteria for Empanelment by the Bank for providing vehicles for the use of its officers and authorized persons on need basis. The contract will be valid for a period of 1 year from January 01, 2026 to December 31, 2026 (Extendable on annual basis for two more years and one year at a time subject to satisfactory performance to be evaluated by the Bank). |
| 1.(a) | Interested tenderers may go through the entire tender document before taking part in the tendering process. The tenderers may obtain for themselves on their own responsibility and at their own expenses all the information which may be necessary for the purpose of making tender and for entering into a contract and acquaint themselves with all local conditions, means of access to the work, nature of the work and all matters pertaining thereto. |
| 2. | All pre-Qualification documents shall be uploaded with Techno-commercial bid (Part-I) on MSTC portal. Those who do not upload the Pre-qualification documents will not be considered for this tender process. Further, the vendor should submit the original documents to the Bank when demanded, to qualify for further tendering process. |
| 3. | Tender form will be available for downloading with effect from November 07, 2025 (Friday) at 1100 Hrs. A pre-bid meeting will be held on November 12, 2025 (Wednesday) at 1100 Hrs in the Human Resource Management Department, RBI Shillong. Tender form can be downloaded for viewing from RBI website www.rbi.org.in or www.mstcecommerce.com/eproc. |
| 4. | Interested Agencies/Companies can participate in e–Tender after registering with www.mstcecommerce.com/eproc. Online Part I (Techno-Commercial Bid) and Part II (Price Bid) – shall be opened through www.mstcecommerce.com/eproc and applicable transaction charges have to be paid by the firm. |
| 5. | Tender in prescribed format shall be uploaded on MSTC website. Part-I of tender will contain the Bank's standard technical and commercial conditions for the proposed work and tenderers' covering letter. The EMD of ₹36,000/- (Rupees Thirty-Six Thousand only) should be submitted by every bidder through NEFT and details of NEFT is mentioned below. |
| 6. | The schedule of the tender is as follows: |
| Activity | Tentative date |
| i. | e-Tender no. | RBI/Shillong/HRMD/2/25-26/ET/597 |
| ii. | Mode of Tender | e-Procurement System (Online Part I and Part II – through www.mstcecommerce.com/eproc) |
| iii. | Estimated Cost | ₹18,00,000/- (Rupees Eighteen lakh only) per annum |
| iv. | Date of NIT (along with complete tender) available to parties to download - Tender activation on portal - Tender ‘Live’ for all | November 07, 2025 (Friday) from 1100 Hrs |
| v. | Date and time for Off-line Pre-bid meeting | November 12, 2025 (Wednesday) at 1100 Hrs |
| vi. | Publication of minutes of pre bid meeting | November 14, 2025 (Friday) at 1000 Hrs |
| vii. | Security Deposit/ Performance Bank Guarantee | The successful bidder will be required to submit security deposit in form of Performance Bank Guarantee @5% (Five Percent) of the estimated contract amount i.e., ₹90,000/- (Rupees Ninety Thousand only) from any Scheduled/Nationalized bank. |
| viii. | Earnest Money Deposit | Every Bidder must remit ₹36,000/- (Rupees Thirty-Six Thousand only) as EMD to Reserve Bank of India account up to 1700 Hrs on November 27, 2025 (Thursday).
The NEFT details are-
A/C No - 186003001,
Name - Reserve Bank of India, Shillong,
IFSC Code – RBIS0SLPA01 (0=Zero),
Proof of remittance indicating transaction number and other details shall be uploaded on Bank’s approved e-tender portal along with other tender documents.
EMD of the successful bidder shall be returned on receipt of Performance Security-Deposit/Bank Guarantee from the successful bidder after signing the Agreement. EMD of the unsuccessful bidder will be returned within 30 days of the award of the Contract. EMD shall be forfeited if the bidder withdraws his bid during the Tender Evaluation Process. |
| ix. | Tender Fees | Nil |
| x. | Transaction Fee - Please note that the Vendors will have the access to online e-tender only after payment of transaction fees online. | Payment of Transaction fee through MSTC Gateway/NEFT/RTGS in favor of MSTC Limited, as advised by M/s MSTC Ltd. |
| xi. | Start Bid date - Date of Starting of e-Tender for submission of online Techno-Commercial Bid and Price Bid at www.mstcecommerce.com/eproc | November 07, 2025 (Friday) at 1100 Hrs |
| xii. | Close Bid date - Date of closing of online e–tender for submission of Techno-Commercial Bid and Price Bid | November 27, 2025 (Thursday) at 1700 Hrs |
| xiii. | Part I Bid opening date | November 28, 2025 (Friday) at 1130 Hrs |
| xiv. | Part II Bid opening date | Shall be informed separately to parties |
| 7. | The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part of any tender. The Bank also reserves the right to reject all the tenders without assigning any reason thereof. |