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Date : Apr 24, 2012
Department of Currency Management

1. Objective of the Citizens' Charter

This Citizen's Charter provides information on various facilities provided by the Reserve Bank of India (RBI) in the matter of exchange of notes and coins and the common standards of the services provided at RBI Issue Offices and designated branches.

2. Services Available at RBI Issue Offices

The RBI Offices, where Issue Department is functioning, offer the facility to members of the public to exchange their notes including soiled and mutilated notes and coins including uncurrent or worn out coins. The Bank is committed to provide exchange facility free of cost at its counters during business hours of respective RBI Issue Offices.

3. Names of RBI Offices which provide exchange facilities

The facilities are provided at the counters of the Bank's Regional Offices located at Ahmedabad, Bangalore, Belapur (Navi Mumbai), Bhopal, Bhubaneswar, Chandigarh, Chennai, Guwahati, Hyderabad, Jaipur, Jammu, Kanpur, Kolkata, Lucknow, Mumbai, Nagpur, New Delhi, Patna and Thiruvananthapuram and a currency chest managed by the Bank at Kochi. The addresses and telephone numbers of RBI Issue Offices / Currency Chest are given in the Annex.

4. Exchange of soiled and mutilated notes and coins at the Bank's public counters

Members of the general public can avail themselves of the following facilities at the counters of the Bank's Offices. Procedure to avail the services and information on costs of services is given below.

S. No.

Services offered

Procedure to avail the service

Cost of the service

Time limit

I.

a) Exchange of notes and coins, and

b) Exchange of defective notes at
the counter ( for a few pieces only )

The serial numbers of counters where exchange facility is made available at each Office are displayed at the Banking Hall of each Office of the Bank.

Approach the designated counters or enquiry counter for information regarding designated counters.In case of any difficulty contact the Nodal Officer whose name is displayed in the Banking Hall.

Free of cost.

Spot Payment during the banking hours.
The duration of banking hours is displayed in the banking hall or can be ascertained from the enquiry counter.

II.

 

Exchange of defective notes tendered through TLR Covers (for larger number of pieces)

1. Ask for TLR cover at the designated counter or approach enquiry counter for more information.

2. Fill in the required information on the TLR cover.

3. Mention the details of bank / branch / account number, where credit of the exchange value is desired, on the TLR Cover.

4. Exchange value will normally be paid through following ways:

ECS credit: Bank account of the claimant will be credited through ECS, provided ECS mandate has been submitted to RBI.

Payment Order: If the claimant is a local resident and no ECS mandate is available.

Demand Draft: If claimant is an outstation resident.

Money Order: If claimant is an outstation resident and does not have any bank account.

5. Mutilated/cut notes in closed covers are received in Triple Lock Receptacle upto one hour after the close of normal business hours.

In case of any problem please contact the enquiry counter or the Nodal Officer whose name is displayed in the Banking Hall.

ECS
Free of cost.

 

 

Money Order (MO)
No charges for amount up to Rs.1000.
Actual commission charged by the Post Office for amounts exceeding Rs.1000.

Demand Draft (DD)
Actual amount of Exchange, as applicable, on the amount remitted.

Payment Order (PO)
Free of cost.

ECS
The exchange value will be credited to the account of the claimant within 4 working days from the date of receipt of defective notes.

MO/DD/PO
MO/DD/PO

It will be dispatched to the claimant within 4 working days from the date of receipt of defective notes.

III.

Exchange of defective notes tendered through Insured Parcel (for very large number of pieces)

1. Send defective notes through Insured & Registered Parcel to The General/Deputy Manager of the concerned Issue Office whose address can be obtained from the enquiry counter or the website of Reserve Bank of India.

2. Mention the details of notes sent, name, address and bank account details of the tenderer on an accompanying letter.

3. Exchange value will be paid by credit to bank account through ECS.

4. Exchange value can also be paid by Payment Order/Demand Draft /Money Order.

5. In case of any difficulty you can contact the concerned Issue Office in person or over telephone.

Same as mentioned at Sr. No. II.

ECS
The exchange value will be credited to the account of the claimant within15 working days from the date of receipt of defective notes.

MO/DD/PO
MO/DD/PO will be dispatched to the claimant within 15 working days from the date of receipt of defective notes.

IV.

Exchange of defective notes under Special Procedure (For notes which have turned extremely brittle, badly burnt, charred, inseparably stuck-up together and, therefore, cannot withstand further handling or which may lose their original identity with the passage of time)

1. Contact enquiry counter or AGM/Manager (Claims Section).

2. Submit application in the prescribed form.

3. Defective notes are not to be submitted with the application.

4. Wait for intimation from Claims Section about the date on which adjudication of notes will be done.

5. On the stipulated date, bring the defective notes to Claims Section.

6. Claimants can witness the activity of adjudication of their defective notes, if they so desire.

7. Do not paste / reconstruct the defective notes. Bring the defective notes in their original form.

Same as mentioned at Sr. No. II.

Same as mentioned at Sr. No. II.

V.

Exchange of notes to coins through Coin Vending Machine

Follow the procedure displayed on the Coin Vending Machine. In case of any problem please contact the enquiry counter or the Nodal Officer.

Free of cost

Spot Payment by the machine during the banking hours.

5. The name of the Nodal Officer for looking into customer related problems is available with the respective regional offices of Reserve Bank of India.

6. Grievance Redressal

In case you are not satisfied with the services availed at the counters or have any suggestion for improvement in the services provided by the Bank, you may send your complaint / suggestion to us in the following ways:

  1. Leave your complaint / suggestion in the transparent Drop Box provided for the purpose in the Banking Hall.

  2. Write your complaint / suggestion in the Complaint / Suggestion Register available at the Enquiry Counter.

  3. Send your complaint / suggestion by post /courier to the General Manager/Deputy General Manager Reserve Bank of India, Issue Department.

  4. Send your complaint / suggestion to us by e-mail.

  5. You may also contact GM/DGM/Treasurer of Issue Department in person or telephone for redressal of your grievances.

  6. Your complaint / suggestion will be acknowledged immediately and appropriate action will be taken for redressal thereof within one month from the date of receipt of your letter.

7. General Conditions of Service

  1. The mutilated/cut notes are exchanged by the Bank as a matter of grace under the Reserve Bank of India (Note Refund) Rules. When the mutilated/cut note is not found payable under the Rules, the same is rejected and rejection advice issued to the tenderer. The rejected note is retained by the bank and destroyed after four months. The tenderer can make appeal for reconsideration during the preservation period of four month to the concerned Issue Office

  2. Notes/coins which are found to have been forged/ counterfeited are impounded and no value thereof is paid. Such notes/coins are retained by the Bank after issue of advice to the tenderer.

  3. The security features of the bank notes issued by RBI are furnished as information to members of the public in the Bank's website http://www.rbi.org.in/currency/banknotes.html .

  4. Demand for notes and coins should be commensurate with the genuine business/personal need of the customer.

8. Exchange of soiled and mutilated notes and coins at the counters of commercial banks

  1. Offices of the Reserve Bank are located at selected centers. The Bank has, therefore, made arrangement for provision of the facility of exchange of soiled notes, exchange of notes to coins and coins to notes at the branches of scheduled commercial banks. While the facility for exchange of soiled notes is available at all branches of public sector banks and branches of private sector bank, the facility of exchange of mutilated / cut notes is available only at the designated bank branches of commercial banks. A list of the designated bank branches where the mutilated notes can be exchanged is available at the enquiry counter of the RBI Offices. Such designated bank branches also have instructions to display notice board regarding availability of mutilated notes exchange facility. In case any such branch refuses to provide the exchange facility, aggrieved members of the public can complain to the Chairman and Managing Director/CEO of the commercial bank concerned. In case the grievance is not redressed, the matter may be brought to the notice of the concerned Regional Office of Reserve Bank of India.

  2. Branches of other banks i.e. Co-operative Banks and Regional Rural Banks are expected to exchange notes and coins at their convenience. They, however, do not have powers to exchange mutilated notes.

9. Suggestion/Comment

In case any member of the public has any suggestion/comment to offer in regard to the Citizens' Charter, he may write to the Chief General Manager, Department of Currency Management, Reserve Bank of India, Central Office, Amar Building, 4th Floor, Sir P.M. Road, Fort, Mumbai - 400 001.


ANNEX

Addresses of RBI Issue Offices / a Currency Chest and their Jurisdiction

S. No.

Name and Address of RBI Office

Phone Number

Jurisdiction

1.

The General Manager
Reserve Bank of India,
Issue Department
2nd Floor, Near Gandhi Bridge
Ahmedabad -380 014.

079-27542115

The State of Gujarat and Union Territories of Dadra and Nagar Haveli and Daman and Diu

2.

The General Manager
Reserve Bank of India,
Issue Department
10/3/8, Nrupathunga Road,
Bangalore –560 001.

080-22215387

The State of Karnataka

3.

The Deputy General Manager
Reserve Bank of India,
Issue Department
Pt. Jawahar Lal Nehru Marg,
Post Box No. 16,
Bhubaneswar –751 001

0674-2394867

The State of Orissa.

4.

The Deputy General Manager
Reserve Bank of India,
Issue Department,
Hoshangabad Road,
Post Box No. 32,
Bhopal -462 011.

0755-2554551

The State of Madhya Pradesh

5.

The Deputy General Manager
Reserve Bank of India,
Issue Department
Plot No. 3, Sector 10,
H.H. Nirmala Devi Marg,
CBD, Belapur,
(Navi Mumbai)–400 614.

022-27570105

The districts of Ahmednagar, Kolhapur, Nasik, Pune, Raigad, Ratnagiri, Sangli, Satara, Sindhudurg, Solapur, and Thane in the State of Maharashtra and the State of Goa.

6.

The General Manager
Reserve Bank of India,
Issue Department
Central Vista, Opposite Telephone Bhavan, Sector 17,
Chandigarh –160 017.

0172-2784606

The States of Haryana, Himachal Pradesh, Punjab and the Union territory of Chandigarh

7.

The General Manager
Reserve Bank of India,
Issue Department
Fort Glacis No. 16,
Rajaji Salai,
Chennai –600 001.

044-25362041

State of Tamil Nadu and the Union Territory of Pondicherry.

8.

The General Manager
Reserve Bank of India,
Issue Department
Station Roasd, Panbazar
Post Box No. 120
Gawahati- 781001

0361-2540035

The States of Assam, Arunachal Pradesh, Manipur, Meghalaya, Mizoram, Nagaland and Tripura

9.

The General Manager
Issue Department
Reserve Bank of India
6-1-56, Secretariat Road, Saifabad,
Hyderabad – 500 004.

040-23237913

The State of Andhra Pradesh

10.

The Deputy General Manager
Reserve Bank of India,
Issue Department
Rail Head Complex,
Jammu – 180 012.

0191-2474891

The State of Jammu and Kashmir

11.

The General Manager
Issue Department
Reserve Bank of India
Rambaug Circle, Tonk Road,
Post Box No.12,
Jaipur –302 004.

0141-2569704

The State of Rajasthan

12.

The General Manager
Issue Department
Reserve Bank of India
M.G. Marg,
Post Box No. 82/142
Kanpur –208001.

0512-2311485

The districts of Agra, Aligarh, Allahabad, Auraiya, Bagpat, Banda, Bulandshahr, Chitrakoot, Etah, Etawah, Fatehgarh, Fatehpur, Firozabad, Noida, Ghaziabad, Hamirpur, Hathras, Orai, Jhansi, Kannauj, Kanpur, Kaushambi, Lalitpur, Mahoba, Mainpuri, Mathura, Meerut, Mirzapur, Muzaffarnagar, Ramabai Nagar, Robertsganj, Unnao, Manyavar Knshiram Nagar (Kasganj), Panchsheel Nagar (Shamli), Prabuddha Nagar (Hapur) of the State of Uttar Pradesh and all districts of the State of Uttarakhand

13.

The General Manager
Issue Department
Reserve Bank of India
Post Bag No. 49
Kolkata –700 001.

033-22308344

The States of Sikkim, West Bengal and the Union Territory of the Andaman & Nicobar islands

14.

The Deputy General Manager
Issue Department
Reserve Bank of India
8-9,Vipin Khand
Gomti Nagar
Lucknow –226010.

0522-2304409

The districts of Ambedkar Nagar, Azamgarh, Bahraich, Ballia, Balrampur, Barabanki, Bareilly, Basti, Bijnor, Budaun, Chandauli, Deoria, Faizabad, Ghazipur, Gonda, Gorakhpur, Hardoi, Jaunpur, J P Nagar, Lakhimpur Kheri, Kushinagar, Lucknow, Maharajganj, Mau, Moradabad, Pilibhit, Pratapgarh, RaeBareli, Rampur, Saharanpur, Sant Kabirnagar, Sant Ravidas Nagar, Shahjahanpur, Shravasti, Siddharthnagar (Navgarh), Sitapur, Sultanpur Varanasi, CSM Nagar, Bhimnagar of the State of Uttar Pradesh

15.

The General Manager
Reserve Bank of India,
Issue Department
Main Building,
Shahid Bhagat Singh Marg,
Mumbai –400 001.

022-22703954

Greater Mumbai i.e. Mumbai is land and the suburban district (roughly south of a line connecting Dahisar and Mulund on the Western and Central Railways respectively)

16.

The General Manager
Reserve Bank of India,
Issue Department
Main Office Building,
Dr. Raghvendra Rao Road,
Post Box No. 15, Civil Lines,
Nagpur –440 001.

0712-2546719

The State of Chattisgarh and the districts of Akola, Amaravati, Aurangabad, Beed, Bhandara, Buldhana, Chandrapur, Dhule, Gadchiroli, Hingoli, Jalgaon, Jalna, Latur, Nagpur, Nanded, Osmanabad, Parbhani, Wardha, Yavatmal in the State of Maharashtra.

17.

The General Manager
Reserve Bank of India,
Issue Department
6, Sansad Marg,
New Delhi –110 001.

011-23710223

The State of Delhi

18..

The Deputy General Manager
Reserve Bank of India,
Issue Department,
South Gandhi Maidan
Post Box No. 162
Patna –800 001.

0612-2370814

The State of Bihar and Jharkhand

19.

The Deputy General Manager
Reserve Bank of India,
Issue Department,
Bakery Junction,
Post Box No. –6507,
Thiruvananthapuram– 695033.

0471-2324218

The State of Kerala and the Union Territory of Lakshdweep

20.

The Manager
Reserve Bank of India,
Currency Chest
Post Box No.3065
Ernakulam
Kochi-682018

0484-2405366

-Not applicable-


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