The pre-bid meeting for the captioned e-tender was held on June 08, 2026 (Monday) at 11:00 AM at Estate Cell, BKC.
2. Following Officers of Estate Cell, BKC attended the above pre-bid meeting-
3. Following representatives from various firms were present in the meeting-
4. The queries, raised by the participants during the meeting and the clarification given by the Bank are given below:
| Sr. No. | Tender description | Query raised by the firms | Comments/Clarification given by the Bank |
| 1 | i. The Bank shall provide Incoming Power Supply Switch / MCCB for each UPS unit and Output Load Panel for taking UPS power in the UPS Room | 1. Please provide the cable routing distance from the Incoming Power Supply Switch/MCCB to each UPS unit in the UPS Room.
2. Please provide the cable routing distance from each UPS unit to the respective Output Load Panel. | 1. It was clarified to visit the site and measure the cable length. Accordingly, site visit has been carried out and bidders noted the measurement.
2. It was clarified to visit the site and measure the cable length. Accordingly, site visit has been carried out and bidders noted the measurement. |
| 2 | ii. The rate quoted for the UPS System shall also include for the following:
A closed IP 54 grade Common Paralleling Output Panel for each set of UPS system i.e. one paralleling panel for 2X100 KVA system with tinned copper bus bar and a common output circuit breaker of required rating for each set for paralleling each of the UPS outputs from their respective circuit breakers for taking a common output cable for each set to the Bank’s Output Load Panel for respective UPS system. | 1. Please provide the cable routing distance from each UPS unit to the Common Paralleling Output Panel.
2. Please provide the cable routing distance from the Common Paralleling Output Panel to the Bank’s Output Load Panel for the respective UPS system. | 1. It was clarified to visit the site and measure the cable length. Accordingly, site visit has been carried out and bidders noted the measurement.
2. It was clarified to visit the site and measure the cable length. Accordingly, site visit has been carried out and bidders noted the measurement. |
| 3 | iii. Supply and connecting all UNINYVIN / PVC copper cables for full load of UPS from the Incoming MCCB to both the UPS Units of each set and from each of the UPS outputs to the Common Paralleling Output Panel (TO BE SUPPLIED ALONGWITH UPS SYSTEM) or at the output of each UPS and then to the Bank’s Output Load Panel. The cable shall be terminated properly with copper lugs as required. This also include UNINYVIN/PVC copper cable from UPS to battery racks. | Please provide cable distance from the Incoming MCCB to both the UPS Units and from each of the UPS outputs to the Common Paralleling Output Panel and then to the Bank’s Output Load Panel.
Also provide distance from UPS to Battery racks. | It was clarified to visit the site and measure the cable length. Accordingly, site visit has been carried out and bidders noted the measurement. |
| 4 | 11. Earthing:
The Bank shall provide two earth points in the UPS room. The rate quoted for UPS System shall also include for supply and connecting the copper earth conductor of required capacity from the existing earth point to the various equipment of the UPS system such as UPS Units, Common Paralleling Output Panel, Battery rack etc. | 1. Please provide the earthing cable routing distance from the existing earth points to each.
2. Please provide the earthing cable routing distance from the existing earth points to the Common Paralleling Output Panel.
3. Please provide the earthing cable routing distance from the existing earth points to the Battery Rack and other associated UPS system. | 1.It was clarified to visit the site and measure the cable length. Accordingly, site visit has been carried out and bidders noted the measurement.
2.It was clarified to visit the site and measure the cable length. Accordingly, site visit has been carried out and bidders noted the measurement.
3. It was clarified to visit the site and measure the cable length. Accordingly, site visit has been carried out and bidders noted the measurement. |
| 5 | iv Each of the UPS units shall have a separate battery bank with back up of minimum 30 minutes each for a load of 100 kVA at unity Power Factor with required number of batteries, battery inter-connection, jumper cables and terminal connectors etc. The VAH of each battery bank with each UPS should be calculated and detailed calculation must be uploaded with Part-1. The backup time with full load shall be tested at the factory for which delivery of at least one battery bank shall be arranged at factory. | 1. Please confirm the battery sizing parameters to be considered for battery bank calculation, such as
2. Please provide the applicable values/standards for all battery sizing parameters to be considered for the 30-minute backup calculation at 100 kVA load and unity power factor. | It was clarified to submit the battery sizing calculation supported by Aging Factor (AF), Design Margin (DM), Temperature Correction Factor (TCF), etc. on the letterhead of OEM of the battery. |
| 6 | E. Isolation Transformer
1. Type - To be provided on input/output side internally | We will provide the Isolation Transformer internally on the input side, as per Clause 2, Section XI, Page 59 of 112. | Accepted. |
| 7 | AC - Physical details
1. UPS Cubical
Length (mm)
Width (mm)
Height (mm)
2. Battery cubical
Length (mm)
Width (mm)
Height (mm) | Please provide the room size/dimensions where the UPS system and batteries are proposed to be installed. | It was clarified to visit the site and measure the cable length. Accordingly, site visit has been carried out and bidders noted the measurement. |
| 8 | | Battery warranty asked for 5 years and OEM of battery given maximum of 3 years and hence request you to reduce it to 3 years. | Accepted.
Battery warranty will be for three years from the date of commissioning and handing over of the UPS system. |
| 9 | Point No 15 under F | Please clarify on CAMC calculation. | It was clarified the NPV calculation of CAMC. |
| 10 | | Whether we need to submit one as Security BG and later Performance BG. | It was clarified that Successful bidder shall furnish, within 14 days of award of work, a separate Bank Guarantee of 5% of the contract amount which shall be valid throughout the currency of the contract period. This PBG shall be released after satisfactory completion of work, and upon submission of Bank Guarantee towards security deposit for due fulfilment of the terms and obligations of the defect liability period and subsequent 3 years of Comprehensive Annual Maintenance Contract (CAMC) followed by a fresh BG amounting 50% of the original BG valid for further 4 years. |
| 11 | | MSTC transaction fee to be paid where Please clarify. | It was clarified to visit MSTC portal and submit the transaction fee accordingly. |
| 12 | | RBI has requested submission of client certificates in the format specified under Annexure-B. However, this is a specific format and, in our experience, government organizations generally do not issue certificates in any specified format, they issue on their format or does not issue the same. Therefore, we request you to kindly accept the Government Purchase Order along with the Installation/Commissioning Report as proof of successful execution. We can also provide the contact details and official email IDs of the respective clients for verification. We request your confirmation on the same. | It was clarified to submit the request for client certificate with respective Government Department along with the Format given in the tender.
Further, it was informed to submit the contact details of the concerned to us so that we can also take follow-up with them. |
| 13 | | As per the tender requirements, the UPS warranty is specified as one (1) year and the battery warranty as five (5) years. Further, bidders are required to quote Comprehensive Annual Maintenance Contract (CAMC) charges for the UPS for a period of seven (7) years after the warranty period. We would like to clarify that battery replacement after expiry of the battery warranty period shall not covered under the CAMC. Kindly confirm. | Accepted.
However, the required maintenance of the batteries along with submission battery testing report to Bank will be in the scope of AMC agency. |
| 14 | | Kindly confirm the UPS output power factor that should be considered for battery sizing calculations and backup time estimation. | It was clarified to submit the battery sizing calculation supported by Aging Factor (AF), Design Margin (DM), Temperature Correction Factor (TCF), etc. on the letterhead of OEM of the battery. |
| 15 | | The tender requires submission of a battery warranty certificate from OEM of battery. Since the responsibility for replacement of batteries during the warranty period rests with the bidder, we request confirmation that the battery warranty certificate issued by the bidder shall be acceptable and that a separate warranty certificate from the battery OEM is not mandatory. | It was clarified to follow tender condition. |
| 16 | | We request inclusion of Miracle Cable and IGI Image Uninyvin Cable as approved makes for interconnection of the Input Panel, UPS, Paralleling Panel, and Output Panel. The tender currently specifies Polycab and Finolex; however, Finolex does not manufacture Uninyvin cables, and Polycab generally supplies such cables in large lot sizes (approximately 500 meters or more), whereas the project requirement is expected to be only about 100–200 meters. Kindly consider and confirm. | Accepted. |
| 17 | | Kindly provide the cable route distances for the following:
• Input Panel to UPS
• UPS to Paralleling Panel
• Paralleling Panel to Distribution Panel
• UPS to Battery Bank
This information is required for accurate cable sizing and cost estimation. | It was clarified to visit the site and measure the cable length. Accordingly, site visit has been carried out and bidders noted the measurement. |
| 18 | | As per Clause 2 of Section XI, RBI has specified an isolation transformer with copper winding at the UPS input/output side, internally connected to cover both Online Mode and Static Bypass Path. We request that this requirement be amended to permit an isolation transformer with copper winding at the UPS input/output side before the Static Switch, internally connected to cover the Online Mode only. This amendment will enable participation of a wider range of manufacturers and result in more competitive bids. Kindly consider and confirm. | Accepted. |
| 19 | | As per the BOQ, individual battery monitoring has been specified. However, the detailed technical requirements and functional specifications of the Battery Monitoring System (BMS) have not been defined. We request you to kindly provide the required specifications, features, and scope of the Battery Monitoring System for proper compliance and costing. | The online battery monitoring system for each battery shall have HMI display which will display following minimum parameters of each battery.
1. Battery IR
2.Battery Temperature
3.Battery current
Battery terminal Voltage |
5. All terms and conditions of the tender shall remain unchanged.