The pre-bid meeting for the captioned work was conducted at Meeting room, 3rd floor, Main Office Building, RBI, Ahmedabad on March 10, 2026 (Tuesday) at 11:00 am. The following staff members of RBI and prospective bidders were present during the pre-bid meeting:
| Sr. No. | Query | Clarification furnished by Bank |
| 1 | Is it mandatory for the supplier to have firm with same name or sister concern will be considered for documents to be submitted for PQ (Pre-Qualification)? | Please refer to clause 6 of Section V of the tender document. |
| 2 | What is the daily average number of credit slips issued by the Bank’s dispensaries? | The number of credit slips issued by the Bank’s dispensaries is demand driven. |
| 3 | Can the probable list of medicines be provided for working out the best discount rate? | Please refer to clause 1 (e) of Section V of the tender document. |
| 4 | What is approximate location of beneficiaries for door-step delivery of medicines? | Please refer to clause 1 (f) (xi) of Section V of the tender document. |
| 5 | At clause 1 (f) (iii) (c) - Scope of work – of Section V of the tender document, the scope of coverage for supply of medicines on credit has been mentioned Outside Ahmedabad District, however, the limit has not been specified. | Please refer to clause 1 (f) (xi) of Section V of the tender document. |
| 6 | Whether exemption to Micro and Small Enterprise (MSEs) has been provided for submitting Earnest Money Deposit (EMD) amount? | Not applicable as estimated cost is more than ₹10 Lakh |
| 7 | Whether the credit slips issued are computerized or handwritten? | Handwritten |
| 8 | Do the supplier needs to submit any document in hard copy to the Bank? | All documents are to be uploaded on MSTC portal as mentioned in clause 6 of Section V of the tender document. |
| 9 | Will the Bank enter into contract with more than one Supplier and how will the work be divided in such a case? | Please refer to Clause 7 (i) of Section V of the tender document. |
| 10 | As per Clause 6 (c) of the tender document, Banker’s certificate for solvency from suppliers’ banker as per format in Annex XIII is to be submitted for PQ, however the amount for the certificate has not been specified.
Further, whether different solvency will work for the two different work commensurate to the contract value. | Please refer to clause 6 (c) of Section V read with Annex XIII read with Section III G (Estimated value of tender i.e., Annual procurement of ₹2,00,00,000/- (Rupees Two Crores) (Annually)) of the tender document. |
| 11 | Whether there is any minimum amount for delivery of medicines on Credit Slip? | No minimum amount specified for credit slips. |
| 12 | Will the No Conviction certificate on an affidavit shall suffice in lieu of no Conviction Certificate from State Drugs Controller? | Please refer to clause 6 (l) of Section V of the tender document |
| 13 | Whether copy of CA Certified provisional balance sheet for FY 2025-26 is required to submitted for PQ? | Please refer to clause 6 (m) of Section V of the tender document |
| 14 | Whether a previously issued Client’s Certificate Regarding Performance will be considered in lieu of a fresh certificate? | Please refer to clause 6 (f) of Section V read with Annex III of the tender document |
| 15 | Whether Self Certified copies of GST Clearance Certificate will be acceptable or a CA certificated GST Clearance Certificate is required? | Please refer to clause (h) of Section IV of the tender document |
| 16 | Whether previously issued banker’s certificate for solvency covering the current financial year is acceptable for PQ? | Please refer to clause 6 (c) of Section V of the tender document |
| 17 | In case of OTP based authentication of doorstep delivery of medicines, whether acknowledgement of beneficiary is to be received? | Please refer to clause 1 (f) (v) of Section V of the tender document. |
| 18 | The eligibility criteria require suppliers to hold valid licenses in Specified Form (Form 20, 20-B, 21-B and 21-C), however, the Form-21 C is issued in case of renewal of a wholesale license to sell, stock, or distribute pharmaceutical products and the same may not be applicable to all the suppliers. | Please refer to clause (a) of Section IV of the tender document. |
| 19 | As per tender document, the supplier should have undertaken a similar business arrangement i.e. supply of medicines with at least one client such as Govt. / Semi-Govt. / Public Sector organization / any other organization / corporate during the last three years.
In this regard, the period of experience/business arrangement has not been specified. | Please refer to clause (d) of Section IV of the tender document |
| 20 | How will the award of contact under the two supply modes will be done? | Please refer to clause 7 of Section V of the tender document |
AGM (CES) advised the vendors to read and understand all the terms & conditions of the tender before submitting the rate quotes on MSTC portal. He also apprised the vendors that, in case of any technical issues pertaining to MSTC site, the contact details of MSTC are mentioned in the tender document. Further, the vendors were advised to strictly follow the timelines as mentioned in the Notice Inviting Tender and not to wait for the last date for quoting their price bids to avoid any last-minute issues.
The meeting concluded with the vote of thanks to all the participants.
1. This document (Minutes of the Pre-bid meeting) shall be treated as a part of the tender/ agreement.
2. The rest of the Terms and Conditions and specifications of the tender document shall continue to remain the same.
3. The above clarifications are issued for the information of all the intending bidders.
4. The submission of bid by the firm shall be construed to be in conformity to the bid document and amendments/ clarifications given above.