Corrigendum dated January 09, 2026 e-Tender No: RBI/Mumbai Regional Office/Estate/105/25-26/ET/629 Pre-bid meeting for captioned e-Tender was held in offline mode at 12:00 PM on December 19, 2025 in conference room, Reserve Bank of India, 1st Floor, Estate Cell, opposite Mumbai central railway station, Byculla, Mumbai 400 008. 2. (a) The following Representative/s of Company / Individual / Firm / Contractor were present in this pre-bid meeting. | Sr. | Name | Firm | | 01 | Shri Niranjan Tiwari
Shri Jitendra Bhapkar | M/s Swastik Electrotech Pvt Ltd | | 02 | Shri Meet Pisat
Shri Jayaprakash Pisat | M/s Anand Consultant Services | | 03 | Shri Deepak Shinde | M/s Oriental Integrated facility Management Pvt. Ltd. | | 04 | M/s Sudhir Gawade | M/s Aqua Cool Co. Pvt Ltd | (b) The following Bank’s Officials were present at the meeting. | Estate Cell, Byculla, Mumbai, Reserve Bank of India | | Sr. | Name | Designation | | 01 | Smt. Neelafarjan Meka | DGM - Tech | | 02 | Shri Akash Dhage | Manager – (Tech-Civil) | | 03 | Shri Sunil Phadke | Manager - (Tech-Electrical) | | 04 | Shri Vishnu N | Assistant Manager | 3. The queries, raised by the participant/s during the meeting vis-à-vis the clarification given by the Bank are given below: | Sr.No. | Query Description | Bank’s Clarification/ Comments / Reply | | 1. | Q.1 / letter dated December 17, 2025 / M/s Swastik Electrotech Private Limited:
Page No. 29 at Points No. 4 A) Works Sl. No.1. it is mentioned "Clean and hygienic conditions for proper habitation of Bank & colonies including periodic cleaning of sewer lines/manholes/septic tanks, storm water drains by deploying additional manpower as and when required as per specification mentioned in the price-bid".
However, in BOQ the same have to be been done 2 times annually. If more than 2 times cleaning required than payment of additional manpower is to be paid extra. | Complete cleaning of the sewerage / drainage system as mentioned in the BOQ if done more than twice if instructed by the Bank will be paid extra as per awarded rate. However, partial cleaning based on site requirement will not be considered for payment. | | 2. | Q.2 / letter dated December 17, 2025 / M/s Swastik Electrotech Private Limited:
Whether double payment is applicable for the working staff on National Holidays? Please clarify. | Firm shall consider the payment / comp-off for staff deployed on National holidays as per statutory norms while quoting the rates. No additional payment will be considered by the Bank in this matter. | | 3. | i) Q.3 / letter dated December 17, 2025 / M/s Swastik Electrotech Private Limited:
Page No. 53 Clause 10 Sr. No. i), it is mentioned that the contract includes scaffolding, however, the annual requirement in terms of square meters has not been specified. Also, the rates for scaffolding are not included in the Financial Bid. Kindly clarify.
ii) Question raised by all contractors present in the pre-bid meeting: The building heights vary from colonies to colonies and scaffolding is a specialised job requiring specific skilled labour, keeping one set of H frame at site will not be helpful. Bank may consider payment on actual basis. | The clause 3d) / page 28 of the tender has been withdrawn. Scaffolding work, if any, will be paid on the “actual cost basis” plus 15% towards establishment charges, contractor’s overhead and profit for which the contractor shall furnish proper rate analysis (CPWD method) along with other supporting documents. | | 4. | Q.4 / letter dated December 17, 2025 / M/s Swastik Electrotech Private Limited:
Page No. 60. Clause 22, it is mentioned that the contract includes steel scaffolding, however, the annual requirement in terms of square meters has not been specified. Also, the rates for steel scaffolding are not included in the Financial Bid. Kindly clarify. | Clarification given for item 3 above may be seen. | | 5. | Q.5 / letter dated December 17, 2025 / M/s Swastik Electrotech Private Limited:
Page No 63 Clause 27. please clarify the policies mentioned in this clause. | The Contractors All Risk Policy, Employee Compensation Policy and Third-Party Liability Policy as detailed at clause 27/page 63-64/tender shall be submitted. | | 6. | Q.6 / letter dated December 17, 2025 / M/s Swastik Electrotech Private Limited:
Page No. 70 Clause No. SC 2 Point No. viii) it is mentioned that, Contractor shall be responsible for implementing the requirement of Maharashtra state Pollution Control Board. | All requirements stipulated by Pollution Control Board like debris disposal, specific time span for certain works etc., if any, shall be complied by the contractor. | | 7. | (i) Q.7 / letter dated December 17, 2025 / M/s Swastik Electrotech Private Limited:
(a) Page No. 72 Clause 11 SC), this clause specifies the requirement of a Supervisor being a Civil Engineer for each site. Kindly consider revising the condition to allow a Supervisor from Electrical/Civil/Mechanical disciplines.
(b) It is also stated that, as per this clause, a Supervisor is required for each site. However, the Supervisor has not been considered in BOQ Item No. I(A) at Page No. 128 for Sunplazzo & Matunga Colony, kindly clarify.
(c) Further, the worker categories like Highly Skilled/SkiIIed/Semi-SkiIIed/Un-SkiIIed have not been specified in the tender document. Kindly clarify.
(ii) Question raised during pre-bid meeting by M/s Swastik Electrotech Private Limited, M/s Anand Consultant Services and M/s Aquacool:
It is difficult to get a skilled B Tech Civil Engineer with two years experience or a Diploma holder with five years experience as a supervisor. As the supervisor is not daily wage labour, Bank may specify a minimum salary for the supervisor. | (i)(a) The tender provision stands with respect to requirement of Supervisor as Civil Engineer.
(i)(b) Considering the less number of flats exclusive supervisor is not required / considered for Sun Palazzo and Matunga colonies.
(i)(c) Categorization of manpower considered in tender is as below.
Supervisor-Highly skilled
Plumer/carpenter/Electrician-Skilled
Helper-Unskilled
(ii) Refer to clarification under (i) (c) above. | | 8. | Q.8 / letter dated December 17, 2025 / M/s Swastik Electrotech Private Limited:
Page No. 125. Bonus @ 8.33% (applicable for max salary of 21000/-), Bonus has been mentioned only for unskilled workers. However, bonus applicability for Skilled and Highly Skilled workers has not been specified in the tender. Kindly clarify. | The staff and labourers engaged by the FMS contractor shall be paid in compliance to statutory provisions. The cost break-up shall be given as per items considered by the contractor and shall not be less than that the provided in statutes.
Format Annexure 13 for the break-up cost has been revised and attached as Annex 2. | | 9. | Q.9 / letter dated December 17, 2025 / M/s Swastik Electrotech Private Limited:
The contract is for a period of 1 year + renewed for 2 years. As per the amended labour laws, gratuity becomes applicable after 12 months of regular service. In this regard, we request you to kindly approve reimbursement of gratuity payment on actual disbursement basis, subject to submission of documentary proof. | Gratuity payable as per statutory provisions and paid by the contractor will be reimbursed by the Bank on production of documentary evidence. | | 10. | Q.10 / letter dated December 17, 2025 / M/s Swastik Electrotech Private Limited:
It is stated that, all workers shall be provided medical insurance as per the new labour rules. Kindly clarify whether the cost of medical insurance is to be included in the quoted rates or will be reimbursed separately | Medical insurance shall be taken the by contractor and cost of the same shall considered while quoting the amount. Bank will not reimburse the cost of medical insurance separately. | | 11. | Question raised by M/s Swastik Electrotech Private Limited during the pre-bid meeting:
Page No. 77 Clause 2. This clause state that contractor have to provide additional manpower if required without additional cost.
In this regard, we request that the said condition may kindly be revised and the cost of any additional manpower deployed, if required beyond the specified minimum manpower, may be made payable on actual deployment basis | The clause 2 / page 77 has been revised as under:
‘The nature of work is to provide the maintenance services for building and building services. The specified manpower is the minimum manpower to be deployed at site. Any additional manpower required to carry out the complete scope of work within the stipulated time i.e., 48 hours in general and 4 hours for electrical works at clause 4C(i) of Section II (as revised and attached as Annex 1 of the Minutes of this pre-bid meeting) shall be provided by the contractor without any additional charge.’ | | 12. | In view of the Service charges in view of the OM No. F.6/1/2023 dated January 06,2023 of Department of Expenditure, Ministry of Finance, Govt. of India | The contractor shall consider the service charges (profit plus transaction charges) of atleast 3% in line with the OM No. F.6/1/2023 dated January 06,2023 of Department of Expenditure, Ministry of Finance, Govt. of India. | | 13. | Impact of new four Labour Codes - the Code on Wages, 2019, the Industrial Relations Code, 2020, the Code on Social Security, 2020 and Occupational Safety, Health and Working Conditions Code, 2020 effective from 21st November 2025 | All the new four Labour codes are applicable. | Note: Above clarifications are issued for the information of all intending bidders. Minutes of pre-bid meeting shall form the part of bid document/Agreement. Rest of the terms and conditions and specifications of the bid document shall continue to remain same. Hence, it shall be signed and submitted along with the tender by the tenderers. Submission of Bids shall be construed to be in conformity to the bid document and clarifications. Regional Director
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