(e-Tender No - RBI/Nagpur Regional Office/Others/4/25-26/ET/661) The Prebid meeting for the captioned tender was held on December 30, 2025 at 11:00 Hrs. through CISCO WebEx. The following staff members of RBI and firms/prospective tenderers were present during the pre-bid meeting: | S. No. | Name and Designation of the RBI Official | | 1. | Sqn Ldr Ramandeep Singh Chopra, Assistant Manager (Security) | | 2. | Shri Chetan Khandoji, Assistant Manager | | 3. | Shri Vishnu Kayande, Assistant Manager | | 4. | Shri Saurabh Verma, Assistant Manager | | 5. | Shri Markat Patra, Assistant |
| S. No. | Name of the Firm/Prospective tenderers | Name of the Representative | | 1. | M/s Black Belt Security Force | Mr. Jitendra Mahiskar, Ms. Alisha Gaikwad, Mr. Sunil Gorde | | 2. | M/s K-Linq Hosmed | Dr. Amruta Suchak | | 3. | M/s Mother Nature | Mr. Aditya Mishra | 2. The following queries/proposals were raised in the pre-bid meeting: | S. No | Query/Proposal | Clarifications furnished by the Bank | | i. | Does bidders required to submit Annexure VIII at the time of submitting technical bid? | No. Annexure VIII is required to be submitted along with each monthly bill for the work of Garden Maintenance. | | ii. | Please clarify whether overall quality of flower plants/saplings is fixed and whether the species wise breakup mentioned in the tender shall remail same? | Quantity of Seasonal Flower plants/ Saplings in Office Buildings and Residential Colonies shall remain as mentioned in Clause 5 of Section G of “Scope of Work”. | | iii. | Can bidders submit Client Certificate in any other format than mentioned in Tender? | Client certificate should be submitted preferably in the format provided by the Bank (Annex-V).
Any other format may be accepted provided it fully covers all the aspects and parameters mentioned in the Bank’s prescribed format. | | iv. | Please clarify on which parameter will be considered to the lowest bidder (L1)? | Kindly refer to Part II of “Price Bid” (page no.95) of the tender document for details. | | v. | With reference to Clause 1.2.2 (K) of Section G of “Scope of Work” (Page No. 41) Terracotta and white lime painting of pots plants, Geru and white lime painting of tree trunks and supply of 100 flowering plants (50 each at MOB and AOB) on occasion of Republic Day and Independence Day, kindly clarify whether the cost shall be paid by the bank separately or treated as inclusive in quoted tender cost? | No extra payment shall be made by the bank towards the mentioned work. The same shall be included in the Scope and cost of tender {Quoted Service Charge in percentage (% of fixed amount)}. | 3. The following amendments/corrigenda in the Tender document is notified: | S. No. | Particulars | Existing point | Amended point | | i. | Annex - II “Proforma of Bank Guarantee for Earnest Money Deposit/ Bid Security”
(Page No. 81) | Ref.:NIT/Advt.No.RBI/Nagpur Regional Office/Others/4/25-26/ET/66. | Ref.:NIT/Advt.No.RBI/Nagpur Regional Office/Others/4/25-26/ET/661. | | ii. | Part II “Price bid” Price Bid Format
(Page No. 95) | Quoted Service Charge In percentage (% of fixed amount of A) | It has been decided to fix minimum Service Charge {Quoted Service Charge In percentage at 3.00% of total (Fixed Cost of A) to ensure sustainability and quality of work.
Accordingly, any bidder quoting service charge lower than 3% of (Fixed Cost of A) shall not be considered by the Bank. | 4. All the above points were noted and agreed by the firms. Firms were advised to adhere to the prequalification criteria and all terms & conditions mentioned in the tender documents. | Please note: | | A | This document (Minutes of the Pre-bid meeting cum Corrigendum) shall form a part of the tender. Hence, it shall be signed and submitted along with the tender by the tenderers. | | B | Rest of the terms and conditions and specifications as mentioned in the tender documents shall continue to remain the same. | | C | The above amendments/ clarifications are issued for the information of all the intending bidders. | | D | The submission of bid by the firm shall be construed to be in conformity to the bid document and amendments/ clarifications given above. | | E | In case any vendors have already uploaded their bids to the MSTC portal before issuance of this Minutes of the Pre-bid meeting cum Corrigendum, they are advised to revise their bids and re upload their bids to the MSTC portal. | GM O-i-C
Reserve Bank of India, Nagpur Place: Nagpur
Date: December 31, 2025 | |