Corrigendum dated August 25, 2025 Corrigendum dated August 18, 2025 Pre-bid meeting for the captioned tender was conducted as per the schedule on August 01, 2025, at 12.00 PM in Conference Room 1 at 2nd floor of the RBI Chennai. The meeting was chaired by Shri Visvanathan Srinivasan, General Manager, RBI, Chennai. List of participants are as indicated below: (a) List of Bank’s Officials who attended the meeting | S.No | Name | Designation | | 1 | Shri Visvanathan Srinivasan | General Manager | | 2 | Shri Ganji Raghunath | Manager | | 3 | Shri Sunil Kadam | Assistant Manager | | 4 | Smt. Aarthy V | Sr. Assistant | (b) List of Chartered Account Firm representatives who attended the meeting | SI. No. | Name of the Representative | Name of the firm (M/s) | | 1 | CA P. Viswanathan | Sundaram & Srinivasan | | 2 | Shri Ajay Mukku | | 3 | CA K. Jalapathi | Anbarasu & Jalapathi | | 4 | CA S. Srikanth | Karpagam Krishnan and Natarajan | | 5 | Shri A. Madan Kumar | | 6 | CA C Bala Rama Prakash | Elangovan & Co. | | 7 | CA B Naveen | | 8 | Ms. Painthamil Selvi S | R V K S and Associates | | 9 | CA Sujatha T S | Karthikeyan & Jayaram | | 10 | CA Prashanth N | R. Bupathy & Co. | | 11 | CA Mohammad Syafiq | C.Ramesh & Co. | | 12 | CA B. Manoj Kumar | S.P. Associates | | 13 | Ms. Leela Krishnan | Mohan & Venkataraman | | 14 | CA Arunkumar M | A John Moris & Co. | | 15 | Ms. Akhshaya M | | 16 | Shri Jinesh Moorthi N | S P R & Co. | | 17 | Shri Shravan Kumar R.A | | 18 | Shri Merrilin A J | | 19 | Shri K Naveen | Vaithisvaran & Co LLP | | 20 | Shri V Kumaran | | 21 | Shri M. Balaji | S R B R & Associates LLP | 2. Shri Visvanathan Srinivasan, General Manager, RBI, Chennai welcomed the participants to the meeting and Shri Ganji Raghunath, Manager briefed the participants about the important aspects of the tendering process. 3. Subsequently, queries were invited from the participants regarding the captioned tender. The details of the queries raised by the representatives and clarifications of the Bank are tabulated below: | Sl. No. | Query | Bank’s Clarification | | a. | Is the presence of Chartered Accountant and Article Clerks in the office mandatory on all working days? | Yes. In accordance with the terms outlined in the tender document, it is mandatory for Chartered Accountant and Article Clerks to be present at the office during official working hours on all working days. Further, depending on the nature of the work and operational exigencies, they may also be required to extend their support beyond regular office hours, as specified in the tender document.
The engagement of Article Clerks must comply with the guidelines issued by the Institute of Chartered Accountants of India (ICAI) and fulfill the qualification criteria detailed in the tender document. | | b. | Is the EMD (Earnest Money Deposit) applicable to MSME firms as well? | Yes, the Earnest Money Deposit (EMD) requirement applies to MSME firms as well. As mentioned in the tender document, no exemption has been provided for MSME entities in this regard. | | c. | With reference to the evaluation criteria, is it mandatory for all Full-Time Partners of the firm to have eight or more years of bank statutory audit experience, or is it sufficient if only some partners meet this requirement? | As detailed in Annex – I of the tender document, one (1.0) point will be awarded for each Full-Time Partner having eight or more years of Bank Statutory Audit experience, subject to a maximum of 4 points under this criterion.
It is important to note that this is not an eligibility criterion but rather forms a part of the evaluation and scoring framework used for assessing the technical proposal. | | d. | Under which scenario will the penalty clause be invoked? | Penalties will be imposed only in cases where the firm fails to deploy the agreed team or is non-responsive. Attendance and deployment will be monitored, and the penalty clause will be invoked only upon non-compliance with the agreed terms. | | e. | Will the concurrent audit be conducted on a checklist basis? | Please refer to Annex B, E and F of tender document for scope of work, detailed Synopsis and checklist. | | f. | Are auditors required to visit the departments in person, or is the audit process centralized? | Yes, auditors are expected to visit the respective departments in person for the monthly audit. For the verification of bill payment notes, departments will send the notes to auditors either electronically or in hard copy. Auditors are then required to review and certify these payment notes accordingly. | | g. | Whether laptops are allowed to be carried inside the office premises by the auditors. | Yes. Laptops will be allowed to be carried inside the premises with due approval/pass for laptop. | | h. | How many GST registrations are held by the Reserve Bank of India (RBI) Chennai and the Reserve Bank Staff College (RBSC) Chennai? | For both RBI, Chennai and RBSC, Chennai, there are separate GST registrations for the taxpayer role and the deductor role, respectively. | | i. | While submitting the financial bid, should separate remunerations be quoted for RBI Chennai and RBSC, Chennai? | No, the financial bid should indicate a consolidated remuneration covering both RBI Chennai and RBSC, Chennai, excluding taxes. Bidders are advised to refer to Form-2 in the tender document for the prescribed format. | 4. It was further insisted that both technical and financial bids are to be entered and uploaded separately in MSTC portal and in case where financial bids are submitted along with technical bids, applications will be summarily rejected. Bidders were advised to contact the MSTC Helpdesk for any queries or assistance related to the e-tendering process. 5. The meeting concluded at 01.00 PM. |
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