Reserve Bank of India, Chennai invites Quotations for Radio Frequency IDentification (RFID) based Fixed Asset Management Solution (FAMS) for its various inventory items installed at Reserve Bank of India (RBI), Chennai’s Main Office Building (MOB) and Residential Colonies (RCs) located at Chennai through Offline Mode in two separate parts (Part-I and Part-II) from eligible bidders. The tendering would be done through offline mode only, i.e., The Tender for this work shall be submitted in Part-I and Part-II in two different sealed envelopes. Part-I contains Technical Specifications & Terms and Conditions. Part-II contains only rates of items. Signed and Stamped copy of Part-I and rates of Part II shall be submitted in two different sealed envelopes in the Tender Box placed at Estate Department, Reserve Bank of India, Chennai Office. | 1.1 | Name of the work: | | | Radio Frequency IDentification (RFID) based Fixed Asset Management Solution (FAMS) for its various inventory items installed at Reserve Bank of India (RBI), Chennai’s Main Office Premises (MOP) and Residential Colonies located at Chennai. | | 1.1.1 | Minimum Eligibility Criteria: | | (a) | Vendor should be in business of providing RFID based Asset management system/ solution at least for the last 3 years as on March 31, 2024 (last date of the previous month of issuance of the TENDER) and should have executed similar projects. (Completion certificate (at least one) of executed work (worth the estimated cost) to be submitted). | | (b) | Vendor should have an annual turnover of amount equal to 100% of estimated cost or more during the last 3 financial years ending 31st March 2023. (Certificate from CA to be submitted for last 3 years of turnover) | | (c) | Vendor should be registered under appropriate authorities to confirm engagement in the business of providing RFID based asset management system / solution. (Necessary registration certificate to be submitted) | | (d) | Vendor should have their own RFID scanners, tag printers etc. to take up the work. (Undertaking to be submitted on letterhead of bidder with necessary details related to make, model no. etc. as specified in Annexure A. | 1.2 The Schedule of tender is as follows: | A | Name of the Work | Radio Frequency IDentification (RFID) based Fixed Asset Management Solution (FAMS) for its various inventory items installed at Reserve Bank of India (RBI), Chennai’s Main Office Premises (MOP) and Residential Colonies located at Chennai. | | B | Mode of Tender | Offline Mode | | C | Estimated Cost | ₹2 Lakh (Rupees Two lakh only) per Financial Year (incl. of GST).
(Inclusive of cost of various types of RFID Tags and Service Charges) | | D | Date from which the tenders would be, available to parties. | April 04, 2024 onwards.
(Tender documents can be downloaded from RBI website https://www.rbi.org.in/.)
or
Tender documents can be collected directly from 2nd Floor, Estate Department Reserve Bank of India, Rajaji Salai, Fort Glacis, Chennai 600001. | | E | Pre-Bid Meeting | Offline at 11:00 Hrs. on May 02, 2024 (Venue: Reserve Bank of India, 2nd Floor, Estate Department, Rajaji Salai, Fort Glacis, Chennai 600001) | | F | Earnest Money Deposit (EMD) | ₹4000/- (Rupees Four thousand only)
EMD shall be submitted through NEFT in favor of Reserve Bank of India, Chennai.
The account details for NEFT transactions are as follows.
Beneficiary Name: RBI CHENNAI
IFSC: RBIS0CNPA01 (Fifth and Tenth Digit in the IFSC are ZERO)
Account No: 186003001
(The transaction details must be intimated/ forwarded to e-mail ID- estatechennai@rbi.org.in)
Note: Micro and Small Enterprises (MSEs) having Udyam Registration Number (Udyog Aadhar Memorandum Number) are exempted from payment of EMD.
Please Note that the EMD will be interest free and will be returned to unsuccessful bidders after the award of Work Order. However, EMD would be returned to the L1 bidder/ successful bidder only after submission of Security Deposit.
EMD shall be forfeited if the Bidder-
(i) makes misleading or false representations in the forms, statements and attachments submitted; has suppressed any material information, details of any legal proceedings pending in the court which might otherwise have created any impact on the eligibility criteria.
(ii) withdraws his Bid during the period of Bid validity; or does not sign the contract after award of Contract.
(iii) has been blacklisted by any Government agency and the blacklisting is still in force.
(iv) fails to complete the work. | | G | Last Date of submission of EMD | 14:00 Hrs. of May 15, 2024 | | H | Date of starting submission of Techno-Commercial Bid and Price Bid | 10:00 Hrs. on May 06, 2024 | | I | Date of closing of submission of Techno-Commercial Bid & Price Bid | 15:00 Hrs. on May 15, 2024 | | J | Date of opening of Part-I (Techno-Commercial Bid) | 16:00 Hrs. on May 15, 2024 | | K | Date of opening of Part-II (Price Bid) | Part II (Price-Bid) of the tender, of the qualified bidders, shall be opened, on a subsequent date which shall be communicated to the qualified bidders. | | L | Contract Period | Up to March 31, 2025. | | M | Security Deposit | 10% of the contract value. | | N | Liquidated Damages / Penalty for deficiency in services | 0.25% of the contract of the work executed per week subject to maximum 10% of the contract amount. | | O | Payment condition | 100% on completion of work | | P | Validity of the Tender | 90 days from the date of opening of Technical Bid. | | Q | All disputes arising shall be subject to the jurisdiction | Chennai, Tamil Nadu | | R | Contact person for communication in connection with this tender | 1. Shri. S Ramesh, AGM
Phone: 044 – 2539 9922
e-mail: sramesh@rbi.org.in
2. Smt. Suganya Devi M, Manager
Phone: 044-2539 9027
e-mail: suganyadevim@rbi.org.in
3. Shri. Rajesh Bonagiri, AM
Phone:044-2539 9253
e-mail: rajeshbonagiri@rbi.org.in | | S | Fee | Nil | | 1.3 | Regional Director, Reserve Bank of India, Chennai reserves the right to accept or reject any or all Bids without assigning any reasons and also reserves the right to relax any of the terms and conditions. No Bidder shall have any cause of action or claim against the RBI for rejection of his Bid. | | 1.4 | All information submitted in response to this tender shall be the property of Reserve Bank of India and it shall be free to use the concept of the same at its will. | -
Please note that there is no fee to download the tender document from the Tenders Link at RBI Website (https://www.rbi.org.in). -
Applicants intending to apply will have to satisfy the Bank by furnishing documentary evidence in support of their possessing required eligibility and in the event of their failure to do so, the Bank reserves the right to reject their candidature. -
The Bank is not bound to accept the lowest tender bid and reserves the right to accept, either in full, or in part, any tender bid. The Bank also reserves the right to reject all the tenders without assigning any reason thereof. -
Any amendment(s)/ corrigendum(s) to this tender, if any, issued in future, will only be notified on RBI Website (https://www.rbi.org.in) only as mentioned above. The Regional Director
Reserve Bank of India
Chennai | |