(e-Tender No.: RBI/Ahmedabad Regional Office/HRMD/1/23-24/ET/183) Pre-Bid meeting for the captioned tender was held on November 17, 2023 at RBI, Ahmedabad from 11.00 AM onwards. This meeting was attended by representatives from two (02) Chartered Accountant (CA) firms. The list of representatives from the Office and the CA firms who participated in the meeting is enclosed as Annex to this document. 2. Subsequent to a brief introduction of the e-tender and scope of Concurrent Audit, various queries raised by the prospective bidders/ interested firms were clarified by the Bank’s officials. Summary of the same is as under : | Sr. No. | Query | Clarification | | 1. | We are unable to view the tender document in MSTC portal. | (i) Intending bidders are required to register on the latest version of MSTC portal, viz., https://mstcecommerce.com/eproc/. Thereafter, the firm has to intimate the Bank about completion of registration via e-mail on abccahmedabad@rbi.org.in to enable the Bank to permit participation in the e-Tender on MSTC portal.
(ii) In case any clarification/ assistance is required with respect to the registration formalities, intending bidder(s) may contact MSTC personnel (before the scheduled time of the e- tender) mentioned under ‘Important Instructions regarding e-tender’ in the tender document. | | 2. | How do you define skilled/ semi-skilled staff? | As per the tender document: -
The skilled staff should have qualified in both the groups of Integrated Professional Competence Course (IPCC); and -
The semi-skilled staff should have qualified at least Group I of IPCC and undergoing article training. | | 3. | What is the methodology for assigning marks in the technical and financial evaluation? | (i) The tender is invited comprising a two-stage process involving technical and financial bidding with separate evaluation for the two stages and a qualifying criteria in the technical evaluation.
(ii) The first stage will be evaluation of the technical bids. The detailed criteria for technical evaluation is given in Annex-1 of the tender document. The maximum marks that can be secured under technical evaluation will be 100. Firms securing 60 marks or more, only will be considered for the next stage of financial evaluation.
(iii) The second stage will be the opening of the financial bids of the firms that have qualified in the technical evaluation. The maximum marks that can be secured under financial evaluation will be 100 as detailed in Annex-2 of the tender document.
(iv) The final evaluation will be done by combining the marks secured in the technical and financial evaluation in the ratio of 60:40, with the bidder obtaining the highest total marks becoming eligible for appointment as Concurrent Auditor of RBI, Ahmedabad. | | 4. | What is the criteria for selection in the event of a tie? | (i) In the eventuality of a tie in the marks, the same would be resolved by giving additional weightage to the firm that has higher number of years of experience, or more number of FCA partners, or longer association of partners with the firms, or more number of key professional staff/ skilled staff, or more number of years of experience in bank and/ or RBI audits, with these parameters being sequentially considered in the order in which they have been listed out under the technical evaluation criteria in Annex-1 of the tender document.
(ii) For example, in the event of a tie, the firm having higher number of years of experience will be selected. In case the number of years of experience is also the same then the firm having more number of FCA partners would be selected and so on. | | 5. | What will be the role of CA firm in filing of various tax returns? | In addition to 100% vetting of all financial transactions undertaken by various departments of the Office, the appointed firm would be required to ensure preparation, compilation and timely filing of applicable IT-TDS returns and GST returns at designated intervals covering various aspects as stated in ‘Synopsis for Concurrent Auditor to Undertake Audit of the Bank’ in the tender document. |
Annexure List of Representatives from RBI, Ahmedabad present in the Pre-Bid Meeting held on November 17, 2023 | Sr. No. | Name | Designation | | 1. | Smt. Chaithanya Devi I. | Assistant General Manager | | 2. | Ms. Shraddha M. Patil | Assistant Manager | | 3. | Shri Siddhesh M. Penta | Assistant | | 4. | Smt. Sneha Mandal | Assistant | List of CA Firm Representatives present in the Pre-Bid Meeting held on November 17, 2023 | Sr. No. | Name of the Representative | Name of the Firm | | 1. | Shri Dhiren H. Pandya | Dhiren H. Pandya & Associates LLP | | 2. | Shri Lakhan Abhani | H T A AND ASSOCIATES | | |