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Date : Feb 14, 2023
Minutes of Pre-Bid Meeting - Corporate Overseas Travel Insurance for employees of Reserve Bank of India from April 01, 2023 to March 31, 2024, Mumbai

Corrigendum dated March 17, 2023

Corrigendum dated March 08, 2023

Corrigendum dated February 17, 2023

(Tender NIT No. RBI/Central Office/HRMD/8/22-23/ET/617)

An offline Pre-bid meeting on the captioned subject was held at Conference Room, 1st Floor, Main Office Building on February 08, 2023 (Wednesday) at 1500 Hrs.

(a) List of the Bank’s Officials who attended the meeting:

1 Ms. Garima Rajput Assistant General Manager
2 Shri. Nikhil Bodke Assistant Manager

(b) List of representatives from Insurers and empanelled brokers who attended the meeting:

Sr. No Name of the representative Name of Insurance Co./ Broker
1. Shri. Rushikesh Tendulkar M/s Reliance General Insurance Company
2. Shri. Sameer Bhosale M/s Reliance General Insurance Company
3. Shri. Lalit Sahu M/s Bajaj Allianz General Insurance Company
4. Shri. Rishabh Rawat M/s. TATA AIG
5. Shri Niall S D’Souza M/s Global Insurance Brokers Pvt. Ltd.
6. Ms. Harshali Satam M/s Global Insurance Brokers Pvt. Ltd.

The queries from the participating insurers, and the clarifications/comments given by the Bank are given below:

Sr. No Query Our Response
1 Requested for 3-year historical information on claims under Corporate Overseas Travel Insurance Agreed to provide the following details with the insurance companies by February 15, 2023:

• Employee name
• Country visited
• Policy period
• Date of Claim Intimation
• Nature of claim
• Claim status – Paid/outstanding with reasons
2 Requested for information on, total employees/dependents who have availed the facility and are above age of 60 yrs. Agreed to provide the requested data for the current year policy i.e., 2022-23 with the participants by February 15, 2023.
3 Coverage -Hotel extension due to contingency – Please share the definition The standard definition “The Company shall reimburse the actual expenses for lodging and boarding in the same class type of accommodation (As originally planned), incurred by the Insured for extending the stay at a pre-booked hotel or guest house or any other prepaid accommodation facility subject to the maximum Sum Insured as specified in the Policy Schedule if the departure of the Insured shall be delayed either at the port at the Place of Origin or at any intermediate ports forming part of the Trip within the Period of Insurance solely arising out of and consequent upon any of the contingencies specified hereunder: Major Travel Events, Terrorism, Personal contingencies like Emergency Hospitalisation treatment necessitated to the Insured or Insured's Traveling Companion or death of the travelling companion whilst on the Trip Cancellation or rescheduling of flights beyond 24 hours, done at the instance of the Common Carrier/ Public Carrier, Lost or stolen passport or travel documents, Political risk and catastrophe situations etc”.
4 Time schedule for submission of Security Deposit & Bank Guarantee and Validity. (Applicable for selected bidder) The Bank Guarantee shall be valid for a period of thirteen months from the date of inception of the policy and should be submitted to the Bank within 7 working days of reception of the policy i.e., April 01, 2023.
5 Since Worldwide coverage is required, request you to please provide bifurcation between US & Canada and Non-US/Canada destinations. Percentage-based bifurcation between travel to US/Canada and Non-US/Canada based destinations will be provided.
6 Last day for submission of queries from the bidders. The last day for submission of queries will be February 15, 2023 by 18:00 Hrs

The intending participants were advised that no deviation in RFP terms and conditions will be accepted by the Bank and all bids have to strictly adhere to conditions mentioned in the RFP.

The meeting concluded with a vote of thanks to the participants.