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PDF - Minutes of Pre-Bid Meeting - Interior Renovation of 25th floor in Central Office Building Including Auditorium (Civil, MEP, HVAC, Electrical & Allied Works) at Reserve Bank of India (RBI), Mumbai ()
Date : Oct 11, 2022
Minutes of Pre-Bid Meeting - Interior Renovation of 25th floor in Central Office Building Including Auditorium (Civil, MEP, HVAC, Electrical & Allied Works) at Reserve Bank of India (RBI), Mumbai

A Pre-bid meeting (through Webex) was conducted at 3.00 pm on October 7, 2022 with respect to the captioned tender no. RBI/Central Office/Premises Department/11/22-23/ET/309. Shri Metta Venkata Soma Sundar, GM (Tech) & Shri. Pushkar Ekka GM (Tech) led the proceedings of the meeting in presence of Shri D.P. Sinha, Independent External Monitor(IEM).

2. (a) List of Bank’s Officials who attended the meeting-

Sr. No. Name Designation
1 Shri Metta Venkata Soma Sundar General Manager (Tech), PDCO
2 Shri Pushkar Ekka General Manager (Tech), PDCO
3 Shri Vivek Prabhakar Jumle Manager (Tech), PDCO
4 Shri M J Balaji Manager (Tech), PDCO
5 Shri Yogesh Gupta Assistant Manager (Tech), PDCO

(b) List of Representative of project architect or his consultants

Sr. No. Architect/Consultant Name of the Representative
1 M/s SNK Consultants Shri Abhijeet Patki
2 Shri Ashish Puradkar
3 Shrimati Sunisha Tarkar
4 Shri Prathamesh Badekar
5 M/s Munro Shri Vigyan Beera

(c) List of Representative of Company / Individual / Firm / Contractor

Sr. No. Name of Company/firm Name of the Representative
1 M/s Eleganz Interiors pvt. ltd. Ms. Hinal Patel
2 Shri Vedant Patil
3 Shri Purushottam Sanda
4 Shri Sanjay Kamat
5 Shri Swapnil Borade
6 M/s Padam Interiors Shri Kantilal
7 Shri Chetan
8 M/s ANJ Turnkey Projects pvt. ltd. Shri Vishnu Mistry
9 Shri Vinay Kagwade
10 M/s Kaishar Interiors pvt. ltd. Shri Sanjan Samuel
11 Ms. Smita Mankar
12 Shri Sunal Samtani

3. Queries raised by the above companies/firms vis-à-vis our clarifications are as follows:

Sr. No. Item No./Clause in tender Query raised by Vendor Clarification of queries
1 1.1 Please allow us to visit the site to check the measurement etc. Firms are allowed to visit site during office hours by informing the Bank in advance
2 1.2 Please Confirm Only Loose Furniture Items Buyback Need to Consider As detailed in BOQ.
3 3.3 Please provide average height to consider (brick bat coba) As height may vary as per site requirements, the unit of the item is mentioned as Cubic meter. However, avg/approx. height may be considered as 250 mm.
4 4.1.2 Please confirm its Inlay Work As specified in BOQ, the item is only for periphery strip and not for inlay work.
5 4.1.3 Please confirm its Inlay Work Yes
6 4.1.6 Please confirm Basic Rate is inclusive Of Leather Finish or Not Leather finish is not included in basic rate.
7 4.7 1- Please confirm on Thk of Acrylic its Mentioned 3mm.
2- Please confirm do we Need to add Any Framework Or only Ply and Solid Surface need to consider

1. The item is 3mm thick Porcelain Tile cladding material which is available in the market.

2. please consider as per BOQ specification.

8 4.15 Please confirm Basic Rate is inclusive of PU Foam or Not Basic rate does not include PU foam.
9 5.1, 5.2 & 5.3 1- Please confirm only Acoustic Panel Need to consider or with aluminium frame for Basic Rate.
2- Any Backing Material need to consider or not. If Yes, then please provide Thk and type of material to use e.g. Ply Or Mdf

1. As per BOQ specification, Basic rate includes panel and aluminium frame.

2. No Backing Material Required
10 5.4 1- Please provide Thk of Partition to consider
2- Please confirm any insulation need to add or not		 As per BOQ specification.
11 5.7.1, 5.7.2 & 5.8 Please provide size of Boxing As per BOQ specification.
12 5.9 Please provide details of Finish to consider Item is excluding Finish.
13 5.14 Item must be in No. Or Sqm. As per BOQ specification only
14 6.1.3, 6.1.5 & 6.1.8 Please provide Thk of partition to consider As per BOQ specification.
15 6.1.8 Please brief this “Note” specified under this item to be considered by the firm.
16 6.2.1, 6.2.2, 6.2.3 & 7.6 Please Provide Basic Rate As mentioned in BOQ specification and approved make are indicated.
17 6.1.1, 7.6, 8.2, 8.3, 8.4.1, 8.4.2, 8.4.3, 8.10, 8.11 & 8.12 Please provide Vendor Contact details Bank specifies only List of approved make of materials.
18 8.16.2 Please provide Make of power drive Hafele or Equivalent as approved by Banks Engineer.
19 11.1.1, 11.1.2 & 11.1.3 Do we need to add any base preparation Base preparation is considered under item no. 5.6.2 separately.
20 Various clauses Please provide detail drawings and reference image. Due to its large size the link of the drawings will be shared with vendors through e-mail. (All bidders are advised to ensure confidentiality as per terms and conditions mentioned in the tender).
21 8.4.1,8.4.2 & 8.4.3 Shutter thickness required for acoustic door As per BOQ specification and these items may be read with item nos. 8.2, & 8.3.
22 4 Marble thickness mentioned in BOQ is 18mm but in the market material available in 15 to 16mm only. Please clarify the same. 18 mm thickness marble available with list of approved makes indicated in the tender.
23 11.2.1 Basic rate of Roller blinds Rs 4172/- Per smt
24 11.2.2 Basic rate of Roller blinds Rs 2232/- Per smt
25 11.2.3 Basic rate of Roller blinds Rs 6111/- Per smt
26 11.2.4 Basic rate of Honeycomb blinds Rs 6775/- Per smt
27 HVAC 1.44 Air filtration system Static Pressure Static pressure of electronic air filtration shall be 10mm Max.
28 HVAC 1.4 Ozone Unit - CFM and Make CFM of ozone unit is 2966 and approved make are
  1. Rucks
  2. ORAIPL
  3. OTTPL
  4. Equivalent as approved By Banks Engineer
29 7.8 Access Panel Make
  1. Approved make is Knauf
  2. Easy Access
  3. Equivalent as approved By Banks Engineer
30 General Part I & Part II to be submitted together? Yes, in MSTC portal.
31 SLD for MEP As stated in sr. no. 20
32 Please provide CAD file with detail drawing Only PDF will be provided.
33 Can we submit EMD in the form of Cheque No, as per modes given in Part I of the tender.
34 Labor Cess@1% will be in whose scope Refer Clause 35 of part I
35 In the submission our rate will be with tax or without tax please confirm Refer Clause 35 of part I. (However, GST will be added at the end of all items of Part II hosted on MSTC portal).
36 All the Basic Rates are mentioned is inclusive of Landed at Site or Not please confirm As per Section VI: Technical specifications: A GENERAL NOTES (page no. 86) of Part I.
37 Can we submit our payment terms No changes in tender terms and conditions are acceptable.
38 Kindly share the Technical specification Technical specifications are included in Part I of the tender.
39 Kindly provide duration of project 3 Months as specified in the Tender
40 Kindly provide the working hours of project 10.00 AM to 8.00 PM and on request of firm the time can be extended. However, police verification is needed for the workers.
41 Service lift availability Yes
42 Please mention DLP period on MEP equipment’s DLP for the work is specified in the tender.
43 Water and Electricity supply facility available. As per clause 31 (page 63)

4. The Bidders are advised to

  • submit the bid after considering the clarifications given in the above minutes and the same will form part of the tender.

  • submit the documents as applicable in the format prescribed in the tender.

  • Verify the dimensions indicated in the drawings.

5. All other terms and conditions and specifications of the tender document shall continue to remain same.


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