Proforma
Of Tender Notice
Reserve Bank of India
Kolkata Tender
Notice 1.
Sealed tenders in two parts are invited for _ Supplying&
Providing Mobile Storage Units in Record Rooms in different floors at Banks
Main Office Premises ,Kolkata . The work is estimated to
cost Rs. _43.96_ lakh and is to be completed within 3 months.
2. Only those contractors/firms who have minimum 5 years of
experience in the field of undertaking Supplying & installation Mobile
Storage Units ,and have executed two or more similar works individually
costing not less than Rs. ___21.98_ lakh during last
_5 years and have a minimum yearly turn over of Rs._13.19lakh
during the last 5 years will be considered for the work. 3.
The tender forms will be issued only to those contractors who invariably furnish,
at the time of applying for purchase of tender-forms, the following information
in writing /documents to satisfy the Bank about their eligibility for participating
in the tendering process:
| (a) |
Composition of the firm |
Full particulars (whether contractor
is an individual, or a partnership firm, or a company etc.) of the composition
of the firm of contractors in detail should be submitted along with name(s) and
address(es) of the partners, copy of the Articles of Association/ power of Attorney/any
other relevant document. | |
(b) |
Work experience & Completion of similar works
of specified value during the specified period |
Copies of the detailed work orders
indicating date of award, value of awarded work, time given for completing the
work, etc. and the corresponding completion certificates indicating actual date
of completion and actual value of executed similar works should be enclosed in
proof of the work experience. | | | |
The details along with documentary
evidence of previous experience, if any, of carrying out works for the Reserve
Bank of India at any centre should also be given. | |
(c) |
Creditworthiness of the contractor & their Turn
over during the specified period |
Copies of the Income Tax Clearance
Certificates / Income Tax Assessment Orders along with the latest final accounts
of the business of the contractor duly certified by a Chartered Accountant should
be enclosed in proof of their creditworthiness and turnover for last three years.
| | (d) |
Service Set-up |
Certificate from the manufacturers/any
other valid document in support of having a full fledged service setup at the
desired place should be enclosed. (if required) | |
(e) |
Name(s) and address(es) of the Bankers and their
present contact executives |
Written information about the names
and addresses of their bankers along with full details, like names, postal addresses,
e-mail IDs, telephone (landline and mobile) nos., fax nos., etc., of the contact
executives (i.e. the persons who can be contacted at the office of their bankers
by the Bank in case it is so needed) should be furnished. |
| (f) |
Details of bank accounts |
Full particulars of their bank accounts,
like account no., type, when opened, etc., should be given. | |
(g) |
Name(s) and address(es) of the Clients and their
present contact executives |
Written information about the names
and addresses of their clients along with full details, like names, postal addresses,
e-mail IDs, telephone (landline and mobile) nos., fax nos., etc., of the contact
executives (i.e. the persons who can be contacted at the office of their clients
by the Bank in case it is so needed) should be furnished. | |
(h) |
Details of completed works |
The client-wise names of work(s),
year(s) of execution of work(s), awarded and actual cost(s) of executed work(s),
completion time stipulated in the contract(s) and actual time taken to complete
the work(s), name(s) and full contact-details of the officers/ authorities / departments
under whom the work(s) was/were executed should be furnished. |
4. In the event of intending
tenderers’ failure to satisfy the Bank; the Bank reserves the right to refuse
issuance of tender forms/documents to them. 5. Tender forms
will be issued by the office from 11.02.08 to 04.03.08
on a non-refundable payment of Rs._500/-per set in cash/ Demand
Draft favouring Reserve Bank of India payable at Kolkata 6.
Tender forms can also be downloaded from the website www.rbi.org.in . In
case of downloaded documents, the said non-refundable sum of Rs.__500/-______
in the form of Demand Draft favouring Reserve Bank of India payable at Kolkata_
along with all the information/documents, mentioned in para 3 above, will have
to be submitted in a sealed cover addressed by name to Shri B.Mahapatra,
Regional Director Reserve Bank of India, 4th floor ,Estate Department,15
N.S. Road,Kolkata 700001 up to 2:00 p.m. on 18.03.08 for
Bank’s examination. These separate sealed covers shall be opened on the same day
for scrutiny. After scrutiny, if the any of the contractors are not found to posses
the required eligibility, their tenders will not be opened by the Bank for further
processing. 7. Tender in prescribed form shall be submitted
in two parts. Part-I tender will contain the Bank’s standard technical and commercial
conditions for the proposed work, tenderers’ covering letter, tenderers’ additional
conditions, if any, and the EMD of Rs. 87920/- in the form of an
irrevocable bank guarantee issued by a scheduled bank in the Bank’s standard proforma
which is available in the tender-form or a demand draft favouring Reserve
Bank of India payable at Kolkata__and be sealed (in duplicate) in one cover,
superscribing "Part – I Tender for _ Supplying& Providing
Mobile Storage Units in Record Rooms in different floors at Banks Main Office
Premises ,Kolkata". Part II tender will contain no conditions
but Bank’s schedule of quantities, tender drawings, if any, and tenderers’ priced
bid only and be sealed (in duplicate) in a separate cover, superscribing "Part
– II Tender for Supplying& Providing Mobile Storage Units in Record
Rooms in different floors at Banks Main Office Premises ,Kolkata ". Both
these sealed covers will further be sealed in another envelope addressed by name
to Shri B.Mahapatra, Regional Director, Reserve Bank of India, _4th
floor ,Estate Department,15N.S. Road,Kolkata 700001 will be received
by the Bank up to 2:00 p.m. on 18.03.08 in the manner described
in the tender-form. 8. Part
I of the tenders will be opened at 3:00 p.m. on 21.03.08 in
the presence of the authorized representative of the tenderers who choose to be
present. Part
II of the tender will be opened on a subsequent date, which will be intimated
to the tenderers in advance. 9. The Bank shall obtain reports
on past performance of the tenderer from his clients and bankers. The Bank shall
evaluate the said reports before opening of the Part – II of the tenders. If any
tenderer is not found to posses the required eligibility for participating in
the tendering process at any point of time and/or his performance reports received
from his clients and/or his bankers are found unsatisfactory, the Bank reserves
the right to reject his offer even after opening of Part - I of the tender and
his sealed cover containing Part-II of the tender along with EMD shall be returned
back to him as it is. The Bank is not bound to assign any reason for doing so. 10.
The Bank is not bound to accept the lowest tender and reserves the right to accept
either in full or in part any tender. The Bank also reserves the right to reject
all the tenders without assigning any reason therefor. |
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