Reserve Bank of India

(535 kb)

Date : Jan 23, 2008

Structural Rehabilitation and Special Repairs to B-Bldg.At R.B.I Officers Quarters “Jalada”Colony,Dadar(W),Mumbai

RESERVE BANK OF INDIA
ESTATE CELL
GARMENT HOUSE, WORLI
MUMBAI – 400 018.

TENDER NOTICE

1. Sealed tenders in two parts are invited for Structural rehabilitation of ‘B’ building at RBI Officers’ Quarters at "Jalada" Colony, Dadar (West), Mumbai. The work is estimated to cost Rs.283.00 lakh and is to be completed within 24 (Twentyfour) calendar months.

2. Only those contractors who have –

a). Minimum 5 years of experience in the field of undertaking structural rehabilitation and special repair works,
b). Executed two or more similar works individually costing not less than Rs.142 lakh during last 5 years and
c). Minimum yearly turn over of Rs.85 lakh during the last 3 years will be eligible to tender for the work.

3. The tender forms will be issued only to those contractors who invariably furnish, at the time of applying for purchase of tender forms, the following information in writing / documents to satisfy the Bank about their eligibility for participating in the tendering process.

(a)	Composition of the firm	Full particulars (whether contractor is an individual or a partnership firm or a company etc.) of the composition of the firm of contractors in detail should be submitted alongwith the name(s) & address(es) of the partners, copy of the Articles of Association/power of Attorney/any other relevant document.
(b)	Work experience and completion of similar works of specified value during the specified period	Copies of the detailed work orders indicating date of award, value of awarded work, time given for completing the work, etc. and the corresponding completion certificates indicating actual date of completion and actual value of executed similar works should be enclosed in proof of the work experience.
		The details alongwith documentary evidence of previous experience if any, of carrying out works for the Reserve Bank of India at any centre should also be given.
(c)	Creditworthiness of the contractor and their turn over during the specified period.	Copies of the Income Tax Clearance Certificates / Income Tax Assessment Orders alongwith the latest final accounts of the business of the contractor duly certified by a Chartered Accountant should be enclosed in proof of their creditworthiness and turnover for last three years.
(d)	Name(s) and Address(es) of the Bankers and their present contact executives.	Written information about the names and addresses of their bankers alongwith full details like names, postal addresses, email IDs, telephone (landline and mobile) nos., fax nos. etc. of the contact executives (i.e. the persons who can be contacted at the office of their bankers by the Bank, in case it is so needed) should be furnished.
(e)	Details of bank accounts	Full particulars of their bank accounts, like account no., type, when opened etc. should be given.
(f)	Name(s) and address(es) of the Clients and their present contact executives.	Written information about the names and addresses of their clients alongwith full details like names, postal addresses, email IDs, telephone (landline and mobile) nos., fax nos. etc. of the contact executives (i.e. the persons who can be contacted at the office of their clients by the Bank, in case it is so needed) should be submitted in the proforma enclosed Annexure I.
(g)	Details of completed works	The client-wise names of work(s), year(s) of execution of work(s), awarded and actual cost(s) of executed work(s), completion time stipulated in the contract(s) and actual time taken to complete the work(s), name(s) and full contact-details of the officers/authorities/departments under whom the work(s) was/were executed should be submitted in the proforma enclosed Annexure III.

4. In the event of intending tenderers’ failure to satisfy the Bank, the Bank reserves the right to refuse issuance of tender forms/documents to them.

5. Tender forms will be issued by the office from 31^st Jan 2008 to 21^st Feb 2008 on a non-refundable payment of Rs.4,000/- per set in cash / Demand Draft favouring Reserve Bank of India payable at Mumbai.

6. Tender forms can also be downloaded from the website www.rbi.org.in In case of downloaded documents, the said non-refundable sum of Rs.4,000/- in the form of Demand Draft favouring Reserve Bank of India payable at Mumbai along with all the information / documents, mentioned in para 3 above, will have to be submitted in a sealed cover addressed by name to Shri A. Narayana Rao, Regional Director, Reserve Bank of India, Estate Office Cell, Garment House, Worli, Mumbai upto 2.00 p.m. on 21^st Feb 2008 for Bank’s examination. These separate sealed covers shall be opened on the same day for scrutiny. After scrutiny, if any of the contractors are not found to possess the required eligibility, their tenders will not be opened by the Bank for further processing.

7. Tender in prescribed forms shall be submitted in two parts, Part-I tender will contain the Bankers and clients reports as explained in para 10 below, tenderers’ covering letter, tenderers’ additional conditions, if any, and the EMD of Rs.5,64,360/- in the form of a demand draft favouring Reserve Bank of India payable at Mumbai and be sealed (in duplicate) in one cover, superscribing, "Part – I Tender for Structural rehabilitation and special repairs to B Building at "RBI Officers’ Quarters, Jalada Colony, Dadar (West), Mumbai." Part II tender will contain no condition from tenderers but Bank’s schedule of quantities, Bank’s technical and commercial conditions, tender drawings, if any and tenderers’ priced bid only and be sealed (in duplicate) in a separate cover, superscribing "Part-II Tender for Structural rehabilitation and special repairs to B Building at RBI Officers’ Quarters, Jalada Colony, Dadar (West), Mumbai." Both these sealed covers will further be sealed in another envelope addressed by name to Shri A. Narayana Rao, Regional Director, Reserve Bank of India, Estate Office Cell, Garment House, Worli, Mumbai will be received by the Bank upto 2.00 p.m. on 07^th March 2008 in the manner described in the tender-form. A prebid meeting of intending tenderers will be held on 04^th March 2008 at 11.00 AM in the office of GM-In-Charge, Estate Office, Fort, Mumbai.

8. Part I of the tender will be opened at 3.00 p.m. on 10^th March 2008 in the presence of the authorized representative of the tenderers who choose to be present. Part II of the tender will be opened on a subsequent date which will be intimated to the tenderers in advance.

9. The Bank shall obtain reports on past performance of the tenderer from his clients and bankers. The Bank shall evaluate the said reports before opening of the Part II of the tenders. If any tenderer is not found to possess the required eligibility for participating in the tendering process at any point of time and/or his performance reports received from his clients and/or his bankers are found unsatisfactory, the Bank reserves the right to reject his offer even after opening of Part I of the tender and his sealed cover containing Part II of the tender alongwith EMD shall be returned back to him as it is. The Bank is not bound to assign any reason for doing so.

10. The tenderers are required to submit client’s certificate and Banker’s certificate as per the format of Annexure I and Annexure II respectively duly filled in all respects along with Part I. The client’s certificate is required to be submitted in sealed cover from at least two clients for whom eligible works have been done.

The above certificates are to be addressed to the Regional Director (Maharashtra & Goa), Reserve Bank of India, Estate Cell, Garment House, Worli, Mumbai-400018.

11. The client’s certificates shall be acceptable to the authorities of Reserve Bank of India, only when the same are signed by an official of the rank of Superintendent Engineer or equivalent in respect of a Government / Semi-Government Organization or a PSU and only when they are supported by adequate proof of payments received by the contractor / architect / consultant for the work done by them. The Client’s Certificate issued by the private organizations shall also accompany Tax Deducted at Source (TDS) Certificates. Applications received without the specified certificates in specified format shall be rejected and the Bank shall have the right to independently verify the submitted certificates.

12. The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part any tender. The Bank also reserves the right to reject all the tenders without assigning any reason therefor.

Annexure I
CLIENT’S CERTIFICATE REG. PERFORMANCE OF CONTRACTOR

Name and address of the Client

Details of works executed by Shri / M/s.

1.	Name of work with brief particulars
2.	Agreement No. and date
3.	Agreement amount
4.	Date of commencement of work
5.	Stipulated date of completion
6.	Actual date of completion
7.	Details of compensation levied for delay (indicate amount) if any
8.	Gross amount of the work completed and paid.
9	Name and address of the authority under whom works executed
10	Whether the contractor employed qualified Engineer / Overseer during execution of work ?
11.	i) Quality of work (indicate grading)	Outstanding / Very Good / Good /Satisfactory /
	ii) Amount of work paid on reduced rates, if any
12	i) Did the contractor go for arbitration ?
	ii) If yes, total amount of claim
	iii) Total amount awarded
13	Comments on the capabilities of the contractor
	a) Technical Proficiency	Outstanding / Very Good / Good /Satisfactory /
	b) Financial soundness	Outstanding / Very Good / Good /Satisfactory /
	c) Mobilization of adequate T&P	Outstanding / Very Good / Good /Satisfactory /
	d) Mobilization of manpower	Outstanding / Very Good / Good /Satisfactory /
	e) General behaviour	Outstanding / Very Good / Good /Satisfactory /

Note : All columns should be filled in properly "Countersigned"

Signature of the Reporting Officer* with Office Seal

*Officer of the rank of Superintending Engineer or equivalent

Annexure II
FORM OF BANKERS’ CERTIFICATE FROM A SCHEDULED BANK

This is to certify that to the best of our knowledge and information M/s. / Sri ___________________________________________ having marginally noted address a customer of our bank are / is respectable and can be treated as good for any engagement up to a limit of Rs._________________________ (Rupees ____________________________). This certificate is issued without any guarantee or responsibility on the Bank or any of the officers.

(Signature)

For the Bank

Note :

Bankers’ Certificates should be on letter head of the Bank, sealed in cover addressed to enlistment authority
In case of partnership firm, certificate to include names of all partners as recorded with the Bank.

ANNEXURE III
(a) LIST OF IMPORTANT WORKS EXECUTED BY THE FIRM

During Last Five YearsCosting Rs.142 lakhs and above

Sr. No.	Name of work and location	Nature of work involved in the contract (e.g. residential, offices, industrial etc.)	Name of owner and Architect. Also indicate whether Government or semi Government or Government of India Undertaking or Private body with full address and full name of the official from the owners side for whom the work was executed.	Contract amount	Completion period		Whether the work was left incomplete or contract was terminated from either side. Give full details.	Any other relevant information including reason, if any, for delay in completion of work.
					Stipulated	Actual
1	2	3	4	5	6	7	8	9

Signature of the applicant

ANNEXURE IV
(b) List Of Important Works on Hand Costing Rs.142 lakhs and above

Sr. No.	Name of work and location	Nature of work involved in the contract (e.g. residential, offices, industrial etc.)	Name of owner and Architect. Also indicate whether Government or semi Government or Government of India Undertaking or Private body with full address and full name of the official from the owners side for whom the work was executed.	Contract amount	Completion period		Present stage of work with reason if the work is getting delayed.	Any other relevant information.
					Stipulated	Actual
1	2	3	4	5	6	7	8	9

Signature of the applicant

ANNEXURE V
List ofTechnical Personnel, Giving Details about their Technical Qualifications, Experience, etc.

Sr. No.	Name	Age	Qualification	Experience	Nature of works handled	Name of the Projects handled costing more than Rs……… lakhs	Date from which employed in your organisation	Remarks

Signature of the applicant

Note :- Indicate other points, if any, to show your technical and managerial competency to emphasize.

2024

2023

2022

2021

2020

2019

2018

2017

2016

2015

Tenders