Tenders


(1076 kb)
Date : Mar 03, 2021
Minutes of Pre-Bid Meeting - Providing Unarmed Security Guards to various properties of RBI Kochi

E-Tender No. RBI/Kochi/Estate/381/20-21/ET/584

The pre-bid meeting for the captioned Tender was held at 11:00 hrs on March 01, 2021 as per the schedule of tender at the Seminar hall in the Office Building of Reserve Bank of India, Ernakulam North, Kochi – 682018, by maintaining social distancing and as per COVID-19 protocols.

Shri. Baby Mathew, Manager (HRMD), Shri. Nithin Hariram, Manager (P&SO), Shri. Harikrishnan P M, Assistant, and Smt. Reshma Sajeev, Assistant, were present from Bank’s side and the representatives from the companies / agencies as per the list attached in Annex, participated in the meeting.

Shri. Baby Mathew, Manager (HRMD), welcomed all participants to the meeting and invited for queries, if any, from the prospective bidders regarding the captioned tender.

Details of queries raised by representatives of various companies / agencies and clarification / comments / corrigendum of the Bank are tabulated below.

Sl. No. Query Comments / Corrigendum by the Bank
1. Whether lady guard must be Ex-service personnel. Not mandatory. Refer para “4.6.” in page number 17 of 41, of the tender document for more details.

However, it is mandatory to ensure that the salary / wage given to the Lady Security Guard is also not below the minimum wages and other allowances as prescribed by notifications / orders of Directorate General of Resettlement (DGR).
Refer para “4.15.” in page number 18 of 41 of the tender document for more details.
2. Whether Bank will revise the amount quoted under Serial Number 1 of the Financial Bid i.e. Amount for Basic Wages and Variable Dearness Allowance (VDA) The Bank will accept the Contractor’s claim for revision of the amount quoted only under Serial Number ‘1’ of the Financial bid only when changes in the components of Minimum rates of wages viz. the Basic rates and Variable Dearness Allowance (VDA), are announced by the Government of India under the Minimum Wages Act / The Code on Wages, 2019, whichever is relevant. Refer para “4.49” of the tender document for more details. However, there will not be any limit in revision of the amounts quoted under serial number 1 of the financial bid.

Accordingly, para “4.49” in page number 23 of 41, stands corrected / amended as given below:


“The quote offered by the contractor in the financial bid shall be firm and final and the Bank will not entertain the Contractor’s claim for revision of rates during the currency of contract except when changes in the components of Minimum rates of wages viz. the Basic rates and Variable Dearness Allowance (VDA), are announced by the Government of India under the Minimum Wages Act / The Code on Wages, 2019, whichever is relevant. The amount of such hike in monthly contract amount, proportional to the monthly duties, will be restricted only to the increase in Basic rates and Variable Dearness Allowance (VDA). Any other components which form part of wages or allowance which are statutory in nature viz. EPF, ESI, Bonus, other components of DGR wages, etc. which are dependent on the Basic rates and/or Variable Dearness Allowance (VDA) will not be considered by the Bank for the revision in monthly contract. The contractor shall keep in mind the possible escalation of these statutory components other than Basic rates plus VDA and offer their best rates in such a way as to accommodate these incremental costs under Serial number ‘2’ of the financial Bid. The revision in monthly bill amount will be restricted to the amount quoted under serial number ‘1’ of the financial bid and the revision will be done only proportionally to the increase in basic rates and variable dearness allowance (VDA) parts of the wages. The decision of the Bank in the matter will be final.”
3. Whether hard copy of any document has to be submitted. No. Only soft copies of all the required documents have to be uploaded in the MSTC portal.

However, if EMD is being submitted through Demand Draft, the original Demand draft has to be submitted. Please refer para “3.3” in page number 12 of 41 of the tender document for more details
4. Whether any transaction fee has to be paid to the Bank for participating in the Tender. No payment has to be made to the Bank in this regard. The transaction fee is charged by MSTC Limited and the payment of Transaction fee has to be made only through MSTC Gateway / NEFT / RTGS in favour of MSTC Limited or as advised by MSTC Limited. The amount to be paid will also be as advised by MSTC Limited.
5. a) Whether wages are to be paid to the staff based on DGR guidelines.

b) If yes, DGR rates as on which date to be considered while quoting.

c) Whether service charge to be quoted as per DGR rates.
The contractor alone shall be liable to pay the salaries / wages at all times and ensure that the same are not below the minimum wages and other allowances as prescribed by notifications / orders of Directorate General of Resettlement (DGR) to the Security Guards deployed in the Bank and its premises as and when due. Para ‘4.15’ of the tender document may be referred to. The latest DGR wage rates, which are effective from October 01, 2020, may be borne in mind while quoting rates. The documentary proof of payment of DGR wages to their employees will be obtained by the Bank for processing contractor’s monthly invoices. DGR wages as mentioned in the tender document represents all components ranging from serial numbers ‘(a)’ to ‘(j)’ for the category ‘Security Guard Without Arms (skilled) for ‘Area B’ of the latest DGR notification “NOTICE OF REVISION OF MINIMUM WAGES FOR ONE DAY W.E.F. 01 October 2020”. The limits, applicability and contribution/payment percentage, etc. shall be read in conjunction with latest rules / Acts / regulations and policies as promulgated by Competent Government Authority. Service charge is not mandated as per DGR rates.
6. Whether any relaxation in EMD available for NSIC / MSME / MSE registered agencies No.
7. What are the number of duties to be considered while quoting The total number of duties required for financial year 2021-22 is ‘4263’ as per Bank’s current requirement and this requirement is to be considered while quoting. However, the Bank reserves the right to increase or decrease the number of duties based on its requirement, before awarding the work or any time during the currency of contract. Refer para “5.7” in page number 29 of 41 of the tender document for more details.
8. Whether quotes, not conforming to DGR rates, will be rejected. The contractor alone shall be liable to pay the salaries / wages at all times and ensure that the same are not below the minimum wages and other allowances as prescribed by notifications / orders of Directorate General of Resettlement (DGR) to the Security Guards deployed in the Bank and its premises as and when due. Quotes not conforming to DGR rates will be liable for rejection. Para “3.20.” in page number 14 of 41 of the tender document may also be referred in this regard.
9. What will be the percentages of EPF and Bonus to be paid to the Security Guards EPF, Bonus etc. must be paid as per relevant statutory provisions and/or any other rules/regulations and/or statutes that may be applicable to the contractor and as amended from time to time.

The meeting concluded by 12:00 hrs.



2021
2020
2019
2018
2017
2016
2015
2014
2013
2012
Archives
Top