Cancellation of e-Tender (RBI/Chennai/Estate/351/20-21/ET/517) Cancellation of e-Tender (RBI/Chennai/Estate/349/20-21/ET/514) Cancellation of Tender (RBI/Chennai/Estate/354/20-21/ET/520) Extension of Last Date of Submission (RBI/Chennai/Estate/351/20-21/ET/517) (e-Tender No: RBI/Chennai/Estate/349/20-21/ET/514, RBI/Chennai/Estate/351/20-21/ET/517 and RBI/Chennai/Estate/354/20-21/ET/520) The Pre-Bid meeting for the captioned work was conducted as per schedule on February 23, 2021- 11:00 AM at ORBIO Conference Room, 2nd Floor, Reserve Bank of India, Chennai. The following staff members of RBI and firms/prospective tenderers were present during the pre-bid meeting: | Sl. No. | Name and Designation of the RBI Official | | 1 | Smt. Jaya Bharati Kannan, Deputy General Manager (HRMD) | | 2 | Shri. S Krishna Kumar, Assistant General Manager (Estate) | | 3 | Shri. P Chandrasekar, Manager (Estate) | | 4 | Shri. Vinay Rajiv Peddireddy, Manager (HRMD) | | 5 | Shri. Rajesh Bonagiri, Assistant Manager (Estate) | | 6 | Shri. Abilash K, Assistant (Estate) |
| Sl No | Name of the Firm/Prospective tenderers | Name of the Representative (Shri/Smt) | | 1 | M/s. Neat and Clean Services Squad | R Rajalakshmi
G. Hemamalini | | 2 | M/s. GAVIKO PVT LTD | M Krishna Perumal
M MuthuRaj | | 3 | M/s. Firstman Management Services (P) Ltd | Prakash V
Sakthivel | | 4 | M/s. Nikad India Business Solutions Pvt Ltd | R Mathialagan
Sandhya G
Niranjan Mudaliar | | 5 | M/s. Panorama Enterprises | Jagan C | | 6 | M/s. Raaga Trailors and Engineering works | R Bala Rajakumar | The following queries/proposals were raised in the pre-bid meeting: | S. No | Query/Proposal | Clarifications furnished by the Bank | | 1. | Licence Number Contract Labour to be obtained from either Central/State Labour Commissioner? | It can be either Central Labour Commissioner or State Labour Commissioner. However, it should clearly stipulate the work details. | | 2. | Whether MSME certificate holders are eligible for any relaxation / exemption for Earnest Money Deposit (EMD) and Security Deposit (SD)? | No, as per extant instructions, the relaxation is applicable to only Micro and Small Enterprises up to the estimation cost of Rs.10 lakh (including all taxes), | | 3. | Is there any minimum value laid down/ decided by the Bank for the Service Charge to be quoted by the firms while bidding? | Bidders must keep in mind that while quoting Service Charges they should include all expenditure on providing managerial supervisory/ administrative services to get the work done through their deployed Housekeeping Staff.
Bidders offering “zero” or irrational quotes shall be liable for disqualification. Further, in case of abnormally low bids, the Bank may seek written clarifications from the Bidder, for a detailed price analysis of its Bid price in relation to scope, schedule, resource mobilization, allocation of risks and responsibilities, and any other requirements as per the Tender document. | | 4. | Minimum value of each work completed is Monthly/Yearly as mentioned in the qualifying Criteria | Only the value of the contract as mentioned in the tender document will be considered. | | 5. | Quantity of cleaning materials to be used. | The intending tenderers are allowed to visit MOP and all Colonies after obtaining prior approval and acquaint themselves of the site conditions before submitting the Tender. | | 6. | Whether Sanitiser is included in the Cleaning Material. | No, Sanitiser is not inclusive of cleaning materials and Point No: H can be read as ‘Good quality tissue papers, Odonil cubes, Naphthalene balls, Aer pockets, three-fold papers should be kept in the Common washrooms in MOP and Residential Colonies in Section: I- LIST OF APPROVED BRANDS OF CLEANING MATERIALS | | 7. | Reimbursement of bonus to the Labourer. | As per tender conditions, we insist on only Minimum Wages, EPF and ESI. All other expenses including bonus paid would be part of Service Charges quoted as mentioned in the Schedule of Quantities. | | 8. | Is it mandatory to take Workmen Compensation Policy, third party / public liability despite having ESI? | Yes, it is mandatory as ESI is only a health insurance scheme and doesn’t cover all risks. | | 9. | Changes in the minimum wages, VDA and other statutory requirements. | It was clarified that as and when the minimum wages are revised by the Government of India, the agency must notify the Bank and the same will be reimbursed by the Bank. | | 10. | What is the number of Vacant Flats and whether separate amount will be reimbursed to do the job? | The number of vacant flats will vary each time and no separate charges would be paid for this work as this is considered as a part of block cleaning work. However, it is being clarified that the “Complete cleaning of vacant flats should be carried out as and when required instead of monthly basis” as mentioned in the tender. | | 11. | Separate Solvency Certificate is needed for each tender? | Yes. In case the intending tenderer is willing to participate in all three tenders, they should submit a ‘Solvency Certificate of Rs.297 Lakh for the total estimated value of three contracts in one certificate and same can be uploaded in other two places. | | 12. | Solvency Certificate should clearly mention about the specific tender name | Yes, as per the tender conditions, the solvency certificate submitted should clearly stipulate the name of the tender. | | 13. | Format of Experience / Client Certificate. | It was clarified that the Experience / Client certificate during last five years (i.e. February 01, 2016 to January 31, 2021) must be submitted in the format prescribed at the Annexure II&III of the tender document | Note: Above amendments/clarifications are issued for the information for all intending bidders. Minutes of pre-bid meeting shall form the part of bid document/Agreement. Rest of the terms and conditions and specifications of the bid document shall continue to remain same. Hence, it shall be signed and submitted along with the tender by the tenderers. Submission of Bids shall be construed to be in conformity to the bid document and amendments/clarifications Regional Director
RBI Chennai | |