Corrigendum E-Tender No.: RBI/Thiruvananthapuram/HRMD/33/20-21/ET/422 The Pre-bid meeting for the captioned tender was held on January 20, 2021 from 11.00 hours to 12.00 hours through Webex Meeting, chaired by Shri S Sankar, Assistant General Manager. Officials from Human Resource Management Department, Protocol & Security Cell and representatives of various prospective bidders participated in the meeting. Shri S Sankar, Assistant General Manager welcomed all participants (List attached – Annexure P) to the meeting and invited queries from the prospective bidders regarding the captioned tender. The queries raised by the prospective bidders during the meeting, over telephone and email along with the Bank’s clarifications, comments, corrections and additions are tabulated below. | No | Query | Clarification, Comments, Corrections and Additions | | 1 | Whether any relaxation for EMD eligible for MSME / NSIC certificate holders | Bidders, irrespective of their category, are ineligible for relaxation in submission of Earnest Money Deposit (EMD). | | 2 | Whether wages are to be paid to the staff based on DGR guidelines | Para ‘4.15’ of the tender document may be referred to. Please keep in mind the latest DGR wage rates effective October 2020 while quoting rates. Please note that the Bank will obtain documentary proof of payment of DGR wages to their employees for processing contractor’s monthly invoices. | | 3 | Whether the Bank reimburses revision in Minimum Wages as and when the Government of India revises Minimum Wages effective from April and October every year. | Para ‘4.49’ of the tender document may be referred to for more details. | | 4 | Whether the Bank reimburses the components that form part of the salary of employees viz. EPF, ESI, Bonus, etc. as and when the Government of India revises Minimum Wages effective from April and October every year. | Para ‘4.49’ of the tender document may be referred to for more details. | | 5 | How to quote rates in the Financial Bid | The rates (exclusive of GST) are to be quoted in lumpsum under the two rows/fields in the Bank’s e-procurement portal. a) Serial No. ‘1’ of the Financial Bid is exclusively meant for quoting Basic Wages (BW) including Variable Dearness Allowance (VDA) per Annum for the unarmed security guards deployed for the entire 12 months based on the estimated annual duties. The bidders shall keep in mind the applicable minimum wages effective from October 2020. The current Basic wage plus VDA as notified by the Central Labour Commissionerate, Govt. of India under the category ‘WATCH AND WARD (without arms) for ‘Area B’ is ₹707.00 per duty. The bidders shall refer to Part-I of the document for more details. b) Serial No. ‘2’ of the Financial Bid is exclusively meant for quoting Annual Service Charges of the bidder which shall also be inclusive of the following: -
All components of wage structure, excluding the charges for Basic Wages plus VDA components which must be quoted under Serial No. ‘1’, as per latest DGR notification available as on date (effective from October 2020). -
All statutory charges viz. Employer’s EPF and ESI contribution, Bonus to Employees, other DGR wage components, levies, duties, etc. and their possible escalation in future. The bidders shall keep in mind the applicable rates, limits and other criteria as per various statutes viz. Employees' Provident Fund and Miscellaneous Provisions Act, 1952, The Employees State Insurance Act, 1948, The Payment of Bonus Act, 1965, etc. and their rules, regulations, latest notifications, etc. -
All expenses related to the supply of all accessories / Uniform / duty mobile phone / equipment to be provided to the security guards. -
Overtime wages / charges, if any, payable. -
Overtime wages, if any, to be paid for deploying guards on specified National Holidays, etc. -
Any such expense which form part of the Contractor’s obligations as per the tender document or obligation(s) which is/are statutory in nature. | | 6 | Provision of Mobile phones | The contractor shall at their own cost provide a mobile phone each for the four colonies. The same shall be with the designated security guard posted at the colony for communicating by means of calls and/or messages with the authorized officials of the Bank. The mobile phones shall always be in active state, adequately charged and will be handed over to the next shift (i.e. it will always be at the place of duty). The Bank will not tolerate any misuse of mobile phone while on duty. | | 7 | Relaxation of ex-servicemen criteria for Lady Guard to be deployed at Main Office Premises | The contractor shall preferably deploy ex-service personnel as lady guard for the Bank’s Main Office Premises. However, the contractor can deploy properly trained ladies who are firm, disciplined, physically fit, alert and smartly dressed in proper and tidy uniform. The suitability of such lady guard who is not ex-service personnel, shall, however, be determined by the Bank. | | 8 | Whether the bidders can offer ‘zero’ in any of the fields of the Price Bid | Para ‘3.20’ of the tender document may be referred to. Bidders offering ‘zero’ or irrational quotes shall be liable for disqualification. However, variation in bidder’s offer from that of the Bank’s estimate with respect to any of the fields of Part-II – Financial Bid (Price Bid) due to difference in method of round-off or difference in method of estimation but adhering to the tender conditions, shall not be treated as an irrational quote. | | 9 | Short description provided in the Financial Bid | The description provided in the user interface of the Bank’s e-procurement portal, against the two price fields shall be considered as ‘short description’ due to character limit and symbol restriction. The bidders shall refer to Part-II-Financial Bid of the tender document for detailed information before quoting. | | In continuation to the Bank’s clarification for Query No. ‘2’, it is further clarified that DGR wages as mentioned in the tender document represents all components ranging from serial numbers ‘(a)’ to ‘(j)’ for the category ‘Security Guard Without Arms (skilled) for ‘Area B’ of the latest DGR notification “NOTICE OF REVISION OF MINIMUM WAGES FOR ONE DAY W.E.F. 01 October 2020”. The limits, applicability, contribution/payment percentage, etc. shall be read in conjunction with latest rules / Acts / regulations and policies as promulgated by Competent Government Authority. | Shri Sabu S Rajan, Assistant Manager thanked all participants for attending the meeting. The Meeting came to an end at 12.00 hours Regional Director for Kerala and Lakshadweep
Annexure P List of Participants | SL No. | Name of the Service Provider | Name (s) of the Representative | | 1 | Total Care Security | Shri Baiju T R | | 2 | Thunder Force Limited | Shri Suresh Kumar | | 3 | 4M Security and Allied Service Pvt. Ltd. | Shri Sasikumar K S | | 4 | Devika Securities | Shri Krishnan Nair | | 5 | Private Eye Pvt. Ltd. | Shri Sunny Mullackal | | |