E-Tender No.: RBI/Thiruvananthapuram/HRMD/36/20-21/ET/425 The Pre-bid meeting for the captioned tender was scheduled to be held on January 21, 2021 from 11.00 hours to 12.00 hours through Webex Meeting, chaired by Shri S Sankar, Assistant General Manager. No bidder turned up for the meeting. The queries raised by the prospective bidders over telephone and email along with the Bank’s clarifications, comments, corrections and additions are tabulated below. | No | Query | Clarification, Comments, Corrections and Additions | | 1 | Whether any relaxation for EMD eligible for MSME / NSIC certificate holders | Bidders, irrespective of their category, are ineligible for relaxation in submission of Earnest Money Deposit (EMD). | | 2 | Whether wages are to be paid to the skilled dog handlers based on DGR guidelines | Para ‘4.14’ of the tender document may be referred to. The latest DGR wage rates, which are effective from October 01, 2020, may be borne in mind while quoting rates. The documentary proof of payment of DGR wages to their employees will be obtained by the Bank for processing contractor’s monthly invoices. DGR wages as mentioned in the tender document represents all components ranging from serial numbers ‘(a)’ to ‘(j)’ for the category ‘Security Guard Without Arms (skilled) for ‘Area B’ of the latest DGR notification “NOTICE OF REVISION OF MINIMUM WAGES FOR ONE DAY W.E.F. 01 October 2020”. The limits, applicability and contribution/payment percentage, etc. shall be read in conjunction with latest rules / Acts / regulations and policies as promulgated by Competent Government Authority. | | 3 | Whether the Bank reimburses revision in Minimum Wages as and when the Government of India revises Minimum Wages effective from April and October every year. | Any revision to Basic Wages (including VDA), as notified by Government of India, will be reimbursed by the Bank. Para ‘4.47’ of the tender document may be referred to for more details. | | 4 | Whether the Bank reimburses the components that form part of the salary of employees viz. EPF, ESI, Bonus, etc. as and when the Government of India revises Minimum Wages effective from April and October every year. | Para ‘4.47’ of the tender document may be referred to for more details. | | 5 | How to quote rates in the Financial Bid | The rates (exclusive of GST) are to be quoted in lumpsum under the two rows/fields in the Bank’s e-procurement portal. a) Serial No. ‘1’ of the Financial Bid is exclusively meant for quoting Basic Wages (BW) including Variable Dearness Allowance (VDA) per Annum for the dog handlers deployed for the entire 12 months based on the estimated annual duties. The bidders shall keep in mind the applicable minimum wages effective from October 2020. The current Basic wage plus VDA as notified by the Central Labour Commissionerate, Govt. of India under the category ‘WATCH AND WARD (without arms) for ‘Area B’ is ₹707.00 per duty. The bidders shall refer to Part-I of the document for more details. b) Serial No. ‘2’ of the Financial Bid is exclusively meant for quoting Annual Service Charges of the bidder which shall also be inclusive of the following: -
All components of wage structure, excluding the charges for Basic Wages plus VDA components which must be quoted under Serial No. ‘1’, as per latest DGR notification available as on date (effective from October 2020). -
All statutory charges viz. Employer’s EPF and ESI contribution, Bonus to Employees, other DGR wage components, levies, duties, etc. and their possible escalation in future. The bidders shall keep in mind the applicable rates, limits and other criteria as per various statutes viz. Employees' Provident Fund and Miscellaneous Provisions Act, 1952, The Employees State Insurance Act, 1948, The Payment of Bonus Act, 1965, etc. and their rules, regulations, latest notifications, etc. -
All expenses related to the supply of all accessories / Uniform / equipment to be provided to the dog handler. -
All expenses related to sniffer dogs, their food and medicine. -
Overtime wages / charges, if any, payable. -
Overtime wages, if any, to be paid for deploying dog handlers on specified National Holidays, etc. -
Any such expense which form part of the Contractor’s obligations as per the tender document or obligation(s) which is/are statutory in nature. | | 6 | Whether the bidders can offer ‘zero’ in any of the fields of the Price Bid | Para ‘3.20’ of the tender document may be referred to. Bidders offering ‘zero’ or irrational quotes shall be liable for disqualification. However, variation in bidder’s offer from that of the Bank’s estimate with respect to any of the fields of Part-II – Financial Bid (Price Bid) due to difference in methods of round-off or difference in method of estimation but adhering to the tender conditions, shall not be treated as an irrational quote. | | 7 | Short description provided in the Financial Bid | The description provided in the user interface of the Bank’s e-procurement portal, against the two price fields shall be considered as ‘short description’ due to character limit and symbol restriction. Part-II-Financial Bid of the tender document shall be referred before quoting for detailed information. | | 8 | Other corrections | Following corrections shall be noted by bidders before offering the quote: -
The words “colonies” appearing in para ‘4.29’ of the tender document shall be replaced with the word “premises” and read accordingly. -
The word “residential” appearing in para “4.19.5” of the tender document shall be deleted. | Regional Director for Kerala and Lakshadweep | |