NIT - RBI/Bhubaneswar/Estate/206/20-21/ET/293 Pre-bid meeting for the captioned e-tender was held via Webex Platform on December 04, 2020 at 11:30 AM in the Estate Department, RBI, Bhubaneswar to clarify the queries of the bidders. The meeting was attended by the following persons: Bank’s Representatives 1. Shri Umakanta Sahu, AGM, Estate 2. Shri Kushal Raj Sah, Asst. Manager, Estate 3. Shri Akash Padhan, Assistant, Estate Firm’s representative 1. Shri Sumantho Dutta from M/s RapidRadio Solutions Pvt Ltd Further to the discussions held with the tenderer, clarifications arrived thereof are indicated as under. | S. No. | Queries raised by firm’s representative | Clarification given by the Bank | | 1. | Will Bank co-ordinator help vendor to identify the assets physically for RFID tagging and Reconciliation process to be carried out at beginning and later at every 6 months? | Yes | | 2. | Any specific format is there for a reconciliation report & certificate that we have to submit? | No specific format. To be prepared and submitted in consultation with Bank’s Co-Ordinator. | | 3. | Will Bank identify the item physically once before allocating work to the vendor to perform Initial tagging of fixed assets? | Yes | | 4. | In Annexure D under Section 1.1, it is mentioned that we must write down indicators for each asset location against the internal inventory number in asset master list printout. Would we get support on this from the Bank Coordinator as the terminology used till date in the bank would be much more effective than what a vendor would define fresh during the project | Yes. | | 5. | Please provide more details or sample data for inventory number data fields? | Please refer embedded Excel file in Para 4 of Annexure -D for sample data. | | 6. | Printing of Internal Inventory number and inventory number data fields to be pasted in the form of a sticker would normally be larger than the RFID tag itself. Do we really need to paste it on tag or we can identify another location for the sticker? | As per para 1.1 of Annexure – D (to be printed on RFID tag only) | | 7. | Regarding the future compatibility of RFID tags with Reader from other vendors/brands the best vendor can do is to provide you details of how we have stored data in the RFID tag. Will this suffice as there are no specific standards or protocols for configuration of RFID tags | As per para 3.7.5 of Section III. | | 8. | If RFID tags are applied on the body surface of the asset and would be transferred physically along with the asset when transfer is done, then using the same tag is more beneficial as removing the tag would be a cost and a difficult task to perform since the tag has to be destroyed to remove | As per para 2.1 of Annexure D. | | 9. | If there is any delay from the Bank Coordinator in providing responses to the vendor's query, would the vendor be given that much grace time to complete the task. | Any hindrances while execution of work on bank’s part will be recorded and extension of time may be given accordingly. | | 10. | Can we use a mix of HF & UHF tags to bring down the cost of the project? | Only UHF tags to be used. | | 11. | Can we print data & barcode on the same sticker or separate stickers are required? | Same RFID tag needs to be used for encoding and printing of required data. | | 12. | How many locations are there other than the head office which we must visit for the task and any location which is more than 50 Kms from the head office of RBI. | 4 Locations as indicated in Para 1.1 of Section I of the Tender. None of the locations are more than 50 Kms from Bank’s Main office premises. | | 13. | Would it be Ok if we do match of our records and bank's master asset list by software and not by excel to perform it faster? | No. The reconciliation shall be done by comparing CBS data in excel format (provided by Bank) with scanned data in excel format (Scanned by vendor) in presence of concerned officials. Detailed explanation of reconciliation using VLOOKUP functions in excel is provided in excel file embedded at the end of Annexure -D. | | 14. | Is there any minimum reading distance (distance from where you wish to read the RFID tag) that the bank is looking at? | 2ft – 9ft range | | 15. | Would it be possible for the bank to provide food & accommodation for vendor's team as it would have huge impact on the cost and time utilization factor of the project? | No. | • Note: a. These minutes of pre-bid meeting shall form the part of bid document/Agreement. b. Rest of the terms and conditions and specifications of the bid document shall continue to remain same. c. The above amendments/ clarifications are issued for the information for all the intending bidders. d. The submission of bid by the firm shall be construed to be in conformity to the bid document and amendments/ clarifications given above. Regional Director
RBI, Bhubaneswar December 04, 2020 |