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Date : Aug 27, 2020
Empanelment of Vendors for Supply of Stationery Items to Reserve Bank of India, Chennai

Extension of Last Date for Submission

Minutes of Pre-Bid meeting

Period of Empanelment: - (October 01, 2020 – September 30, 2023)

The Reserve Bank of India (the Bank), Chennai Regional Office, invites applications from the manufacturers and their authorized agents/ distributors/ suppliers of various stationery items (as per list attached – Annex VIII) for empanelment and procurement of stationery items to Reserve Bank of India, Chennai. The panel is expected to remain operational for a period of three years subject to satisfactory performance.

2. The Bank invites applications from such vendors/suppliers (with sufficient experience of supplying stationery items) who are interested in inclusion in the panel under two-part bidding through e-Procurement System (Online Part I – Technical Bid and Part II - Financial Bid on https://www.mstcecommerce.com/eprochome/rbi/). Interested companies/firms shall download the tender forms from the Bank’s website www.rbi.org.in (under “Tenders” column) from 1.00 pm (1300 hours) on August 27, 2020. The filled-in tender form should be uploaded on the MSTC Portal latest by 2.00 pm (1400 hours IST) on September 21, 2020 (Monday). Any rectification/clarification regarding the above tender will be published only on our website. i.e., www.rbi.org.in and MSTC Website as given above and will not be published in the newspaper.

3. An indicative list of stationery items to be procured is placed at ANNEX VIII. Based on this indicative list, the tenderer needs to submit the Financial Bid wherein the uniform average discount offered in percentage on MRP for the entire lot should be quoted. Tenderers may note that the Financial Bid has to be uploaded separately.

4. The expected Annual Procurement is approximately Rs.10,00,000/- (Rupees Ten Lakhs only).

5. Pre-qualification criteria-

Sl. No Criteria Requirement
i Past experience The Agency should have a Minimum of 5 Years of experience as on July 31, 2020 in supply of stationery items.
ii Minimum value of each completed work (qualifying)

Experience of having successfully completed similar works during last 5 years ending July 31, 2020 should be either of the following:

  • Three similar works each costing not less than the amount equal to 20% of the approximate annual procurement i.e.Rs.2,00,000/-each


  • Two similar works individually costing not less than the amount equal to 25% of the approximate annual procurement i.e., Rs.2,50,000/- each


  • One similar work costing not less than the amount equal to 40% of the approximate annual procurement i.e., Rs.4,00,000/-.

Note: Agency is advised to submit documentary evidences in anyone of the three ways as suggested above.

iii Yearly turnover Should have a minimum annual turnover of an amount equal to 100% of the estimated work, i.e. Rs. 10,00,000/- per year, during the last 3 years i.e., up to March 31, 2020
iv Solvency Should furnish solvency certificate issued by the Applicant’s banker, specifically for the purpose of the empanelment/work, for an amount equal to 100% of the estimated work, i.e. Rs. 10,00,000/-.
v Others
  1. The Agency should mandatorily have an office (Registered/ corporate/ branch/ Zonal representative/ liaison) at Chennai. Documentary proof for the same to be submitted.

  2. Should be able to provide service as and when required.

6. Each bidder may deposit an Earnest Money Deposit amount of Rs. 20,000/- for participating in the bidding. The vendors will have to pay the EMD via NEFT/RTGS only. The EMD of unsuccessful vendors shall be returned within 30 days from the completion of the empanelment process. The EMD of the successful vendors shall be returned on receipt of Security deposit @ 5% of the contract value i.e. Rs. 50,000/-. The successful vendors shall submit a security deposit in the form of Demand Draft (DD) or Performance Bank Guarantee (as per format in ANNEX VII) or online transfer (NEFT) to RBI A/c. It may be noted that no interest shall be paid on EMD/Security Deposit.

7. Enclosures/ Mandatory Documents required with the Application format specified at Annex I

  1. All supporting documents in respect of qualification criteria as mentioned in the tender document.

  2. Authorization letter duly signed and stamped.

  3. Terms and conditions duly signed and stamped on each page

  4. Copy of certificate of incorporation (in case of companies registered under the Companies Act, 1956)/ Registration Certificate (in case of partnership firms and proprietary concerns)

  5. Copy of Memorandum and Articles of Association (in case of companies registered under the Companies Act, 1956)/Partnership Deed (in case of partnership firms)

  6. Copies of the balance sheets for the last three financial years, duly certified by a Chartered Accountant.

  7. A copy of the GST registration certificate.

  8. A copy of PAN allotted to the supplier.

  9. Micro or Small Enterprise Registration Certificate, if applicable.

  10. Declaration form as per Annex II

  11. Declaration form for non-conviction as per Annex III

  12. Banker’s certificate from the supplier’s banker as per the format in Annex IV.

  13. Client’s certificate as per the format in Annex V.

  14. Details of works and supplies of last three years as per Annex VI

  15. Documentary Evidence (Like supply / Purchase Orders /Delivery Challans) for supply made to organizations to support your experience details as mentioned under 5(ii) of the Notice Inviting Tenders (NIT).

8. Tenderers falling under the Micro and Small Enterprises (MSEs) category and holding a valid Udyog Aadhar Certificate shall be exempted from paying Earnest Money Deposit and meeting the minimum prior work experience and turnover clauses. To avail these benefits, the tenderer will have to upload along with a valid Udyog Aadhar certificate, necessary proof to the effect that it is a MSE with the Technical Bid Form. However, no exemption is granted for paying the tender (MSTC) fees, security deposit, etc.

9. Technical bid (Part I of the tender) will be opened at 3.00 pm on September 21, 2020, in the presence of authorized representative of the tenderers who choose to be present. Financial Bid (Part II of the tender) would be opened only for those tenderers who are found eligible after scrutiny of their Part I tenders on any subsequent working day, which would be intimated to all the eligible tenderers.

10. L1 bidder will be decided based on the uniform highest discount rate (%) offered on MRP.

11. The Bank reserves the right to accept any or reject any or all the applications received without assigning any reasons.

SMN Swamy
Regional Director
Reserve Bank of India