The captioned tender was published on July 28, 2026 through RBI website (https://www.rbi.org.in). In this connection, a ‘Pre-Bid Meeting’ for the captioned tender was conducted as per schedule at 03:00 PM on August 03, 2026 at Estate Department, Reserve Bank of India, Patna. In this regard, Minutes of the Meeting is issued as below details. The following staff members of RBI and intending bidders were present during the pre-bid meeting: i) List of participants on behalf of RBI | Sl. No. | Name | Designation of RBI Official | | 1. | Shri Shiv Kumar Yadav | General Manager | | 2. | Shri Manoj Kumar | AGM, Tech-Civil | | 3. | Shri Shashank Shekhar | AGM | | 4. | Shri Sanjoy Kumar | Manager | | 5. | Shri Abhisekh Saha | AM | | 6. | Shri Anshuman Tripathi | AM, Tech-Electrical | | 7. | Shri Apoorva Singhal | Junior Engineer, Tech-Electrical | ii) List of representatives of the intended company/firm to participate in the offline Pre- Bid meeting | Sl. No | Name applicant | Name of the firm/company | | 1. | Shri Chandan Vikash | M/s Security Engineers Pvt. Ltd. | | 2. | Shri Kishan | M/s EDHAS Enterprises | | 3. | Shri Manish Kumar Rai (vide e-mail) | M/s Vehant Technologies |
| Sr. No. | Queries of Firm | Bank’s Remarks | | 1. | Firm has requested to insert an ISO 3200 clause in Film Safety certificate Part, which is the latest technology. | Firm is requested to follow specification as defined tender (Page No. 76 clause 7 and Page No. 78 4.e) vii)
Note: The specifications indicated above are the minimum acceptable to the Bank. Tenderers are free to quote for equipment’s with higher and advanced specifications, if any of the technical specifications is out of the range of equipment’s manufactured by them.) | | 2. | Firm has requested vide e-mail to change the Payment terms as given below-
• 80% of the quoted rate on pro-rata basis against delivery of materials at site after checking the same and on submission of the following documents:
i. Manufacturer's Inspection and Test Certificates
ii. Contractor's Certificate that all components, parts, sub systems, consumables etc. for successful installation, commissioning and testing of the systems including maintenance have been received at site in good condition and if any shortfall is noticed during installation, commissioning and testing they will be supplied free to the Bank.
iii. Policies of insurance covering all the risk during transit, storage, installation, commissioning & handing over including third party liabilities as per e-Tender conditions.
• Balance 20% of the quoted rates against installation, testing and commissioning and handing over of the entire system and on submission of BG as per clause 3.11.3 and up on actual measurement of work executed. | It was conveyed that there will be no change in the payment terms and conditions, and it will remain the same as mentioned in the Tender Document. | | 3. | Firm has requested vide e-mail that the required financial years be revised to 2022-23, 2023-24 and 2024-25 since the audited financial statements for FY 2025-26 are not yet available, the Banker's Certificate should reflect the last three completed and audited financial years. | It was conveyed that the same is already specified under the 'Notice inviting e-Tender' column of the tender document. | | 4. | Firm has requested vide e-mail regarding Operating System should be Windows 11 or Linux with universal printer support (Printer not to be supplied) or higher version. | It was conveyed that the Linux operating system will be accepted upon obtaining a declaration from the firm, provided the firm complies with all technical specifications mentioned in the tender document | | 5. | Firm has requested to add the point in the bid that Control software should be VAPT certified by STQC or any Cert-In empaneled Lab. | Firm is requested to follow specification as defined tender Page No. 77 to 79 clause 4(e).
Note: (The specifications indicated above are the minimum acceptable to the Bank. Tenderers are free to quote for equipment’s with higher and advanced specifications, if any of the technical specifications is out of the range of equipment’s manufactured by them.) | The Bank will not be bound to entertain any further query/clarification from any vendor/contractor in future. Regional Director
Reserve Bank of India
Patna | |