E-Tender No.: RBI/Kolkata Regional Office/HRMD/8/25-26/ET/981[Providing Canteen Facility] The offline pre-bid meeting for the captioned e-Tender was held at on February 19, 2026 at Main Office Premises, RBI, Kolkata. The following bidders were present during the meeting: | Sr. No. | Firm | | 1 | M/s Global Help Foundation Trust | | 2 | M/s Classic Caterers | | 3 | M/s Draupadi’s Kitchen | | 4 | M/s SI Enterprise | 2. The following officials of RBI were present during the meeting: | Sr. No. | Name | Designation | | 1 | Ms. Debobeena R. Banerjee | Assistant General Manager | | 2 | Shri Sandip Kumar Mondal | Manager | 3. The queries raised by the participants during the meeting and the clarification given by the Bank officials are presented below: | Sr. No. | Query Raised by Bidder | RBI Clarification | | 1 | Whether the manpower required for operating the canteen may be increased in the event of an increase in the number of staff members and visitors availing the canteen facilities? | The Bank shall have the sole discretion to determine, increase, decrease, and revise from time to time the number of manpower to be deployed at the canteen, based on the number of staff members and visitors availing the canteen facilities and operational requirements.
The Contractor shall deploy or withdraw manpower strictly in accordance with the directions issued by the Bank from time to time. Reimbursement towards manpower engaged shall be made by the Bank strictly in accordance with the applicable minimum wages as notified by the Ministry of Labour & Employment from time to time, along with applicable statutory contributions.
No additional claims beyond the manpower duly approved by the Bank and the applicable statutory wages and contributions shall be entertained by the Bank. | | 2 | Whether the maximum prices specified for various items in the tender constitute the ceiling price for quotation by the bidders in the price bid? | No. The maximum prices indicated in the tender do not constitute a ceiling for the prices to be quoted by the bidders. Bidders may quote prices higher than those specified. However, for the purpose of evaluation, the lowest prices quoted by the bidder shall be considered for determination of L-1 (Lowest Bidder). | | 3 | Whether Trusts/ Charitable Trusts are allowed to participate in the captioned tender? | Registered Public Trusts / Charitable Trusts shall be eligible to participate in this tender, subject to fulfillment of the eligibility criteria and submission of the following documents along with the bid:
1. Copy of Registered Trust Deed and Registration Certificate issued by the competent authority under the applicable law.
2. List of Trustees / Governing Body Members, duly certified by the Trust.
3. Board / Trustee Resolution authorizing participation in the tender and authorizing a specific person to sign and submit the bid documents on behalf of the Trust.
4. The Trust shall submit all other documents, certificates, undertakings, and declarations as specified in this Tender Document and as may be applicable to it in accordance with the relevant laws, rules, and tender conditions. | 4. Firms were advised to adhere to the prequalification criteria and all terms & conditions mentioned in the tender documents. | Please note: | | A | This document (Minutes of the Pre-bid meeting cum corrigendum) shall form a part of the tender. Hence, it shall be signed and submitted along with the tender by the tenderers. | | B | Rest of the terms and conditions and specifications as mentioned in the tender documents shall continue to remain the same. | | C | The above amendments/ clarifications are issued for the information of all the intending bidders. | | D | The submission of bid by the firm shall be construed to be in conformity to the bid document and amendments/ clarifications given above. | | |