(e-Tender No: RBI/Chennai Regional Office/Estate/50/25-26/ET/692 [AMCHouseKeepingforMOP]) The Pre-Bid meeting for the captioned work was conducted as per schedule on December 15, 2025- 12:15 PM at Conference Room 1, First Floor, Reserve Bank of India, Chennai. The following staff members of RBI and firms/intending bidders were present during the pre-bid meeting: | Sl. No. | Names and designations of the officials of Estate Department and P&SE RBI, Chennai | | 1. | Shri. Nayan Kumar Khadia, Deputy General Manager, Estate Department | | 2. | Shri. Rijesh R N, Assistant General Manager, Estate Department | | 3. | Shri. Goutam Bairagi, Manager, P&SE | | 4. | Smt. Juhi Kumari, Assistant Manager, Estate Department | | 5. | Shri. Ashwin Joy, Assistant, Estate Department | | 6. | Shri R Augustine, Caretaker, P&SE |
| Sl. No. | Name of the intending bidder (M/s.) | Name of the authorized representative of the intending bidder (Shri / Smt) | | 1. | Casagrande Propcare Private Limited | 1. T Rajesh Kumar
2. Rangasamy J | | 2. | Firstman Management Services Pvt. Ltd. | 1. Sakthivel V | | 3. | Updater Services Limited | 1. Sivaraman | The following queries were raised during the pre-bid meeting. Clarifications given by the Bank are as follows: | Sl. No. | Query raised during the pre-bid meeting | Clarifications by the Bank | | 1. | Is there any floor bid price for Service Charges? | Yes, minimum Rs. 30,000/- per month service charges should be quoted.
Bidders must ensure while quoting Service Charges that they include all expenditure on providing managerial, supervisory and administrative services to get the work done through their deployed Housekeeping Staff. | | 2. | The commercial banks provide insurance cover for minimum 1 year, however, the contract period is 06 months. Will the Bank reimburse insurance charges for 1 year? | As per Para 11.II of ‘Section E-General Instructions to Bidders’ Service charges should include Insurance charges for employees.
Bidders may include applicable Insurance charges for 1 year while quoting the Service charges. | | 3. | Whether the bank will provide cleaning materials and equipment? | All the cleaning materials and equipment will be provided by the service provider/ contractor firm as mentioned at Para No. 10 (j) of ‘Section G-Scope of Work’ of the tender. | | 4. | How to assess the quantity of cleaning materials required for various premises? | The scope of quantity of cleaning materials to be used may be determined by the bidders after visit to the respective premises. The intending bidders can visit Bank’s premises after obtaining prior approval from the Bank vide official communication and acquaint themselves of the site conditions before submitting the tender. | | 5. | What will be the working hours and days in a week? | Working hours are specified in Para 2 of ‘Section G-Scope of Work’ as 8 hours and 6 days a week. | | 6. | What is the manpower requirement for housekeeping work? | The manpower requirement is mentioned at Para 11 of ‘Section G-Scope of Work’ of the tender document. | | 7. | How to carry out the garbage disposal work? | For collection, segregation and disposal of waste Sub-para 22 of Para 56 Terms and Conditions for Housekeeping Work of Section E-General Instructions to Bidders may be referred. | | 8. | What cleaning materials are to be used? | List of approved brands of cleaning materials are given at Section H of the tender document. | Note: Above amendments / clarifications are issued for the information for all intending bidders. Minutes of the pre-bid meeting shall form part of the tender. All other parts of the tender document continue to remain unaltered. Hence, it shall be signed and submitted / uploaded along with the tender by the bidders. Submission of bids shall be construed to be in conformity to the bid document and amendments/clarifications. Regional Director
Reserve Bank of India
Chennai |
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