Pre-bid meeting for the captioned tender was conducted as per the schedule on August 12, 2025 at 11:30 AM in Conference room at 2nd floor of the RBI Main office building, Mumbai. List of participants are as indicated below: (a) List of Bank’s Officials who attended the meeting | S.No | Name | Designation | | 1. | Shri. Savio Jose Vaniapura | Manager | | 2. | Shri Mario Quadros | Manager | | 3. | Shri Siva Kumar Kalepu | Assistant Manager | | 4. | Shri Anand M | Assistant Manager | (b) List of Chartered Account Firm representatives who attended the meeting | SI No | Name of the Representative | Name of the firm | | 1 | Shri. Shrikant Mundra | Rathi Rathi & Co. | | 2 | Shri. Satish Nade | S U N S V G & Associates | | 3 | Shri. Chirag Goyal | V C Shah & Co | | 4 | Ms. Priyabja J | S C Bapna & Associates | 2. Shri. Savio Jose Vaniapura, Manager welcomed the participants to the meeting. Subsequently, queries, if any, were invited from the participants regarding the captioned tender. The details of the queries raised by the representatives and clarifications of the Bank are tabulated below: | Sl. No. | Query | Bank’s Clarification | | a) | With respect to page 33, point 16 which states “The firm will prepare and file GST and Income Tax Returns of the Bank (and also any other related return/s which may come in force subsequently) at the designated intervals.” Whether the firm would be responsible for filing or only checking of the return before filing. | It was clarified that the auditors would be required to review and verify the correctness of the taxes arrived at and deducted, at both pre-payment (post sanction) and post payment stages. The firm would require to verify the draft GST and Income Tax returns of the Bank (and also any other related return/s which may come in force subsequently). The firm would be required to file the necessary Income Tax returns for the office. With regards to GST, the filing would be done by designated Central Office Department and the CA firm would be required to verify the data before submission to Central Office. | | b) | With respect to page 33, point 17 which states “The CA shall undertake the work of generation of 15CA/CB Certificates in respect of payment of rent to NRI/OCI/ Foreign National owners of leased flats”
The firms queried on the number of such certifications per month and if any additional payment would be there. | It was informed that no separate payment would be made for generation of 15CA/CB certificates.
Further, it was conveyed that around 30 such certifications are to be done every quarter. The above-mentioned figure is an approximate figure and may increase in future. | | c) | The firms requested to know the volume of work and if the same is physical or digital format. | Reference was made to page 31 of the Tender, which states “the number of vouchers to be checked by CA on a monthly basis would be 2500 (approx.). However, the number of vouchers is only indicative in nature and there may be increase/decrease in the number of vouchers based on the requirement of the office/department”
It was said that the work is currently hybrid as the Bank has implemented a digital workflow system, however some physical vouchers would also be required to be verified. | | d) | The firms referred to page 34, point 8 and enquired on the Statutory and Regulatory Compliance Certificate required to be submitted every month. | It was conveyed that the format of the certificate would be shared with the selected firm. A certification in similar format would be required to be submitted by the firm every month. | | e) | The firms expressed opinion that the remuneration of ₹2,28,000/- specified in the tender is low. It was also queried whether the amount would remain constant for the entire period of engagement. | As stated in page 16 of the tender, ₹2,28,000/- per month is the minimum bid amount. Bids/ applications below the amount would be disqualified. Firms may quote a higher amount as desired by them.
Further, current tender is for a year (October 01, 2025 to September 30, 2026). The same may be renewed for a second year (October 01, 2026 to September 30, 2027) and third year (October 01, 2027 to September 30, 2028) upon the same terms and conditions, subject to their satisfactory performance of the firm. | | f) | It was enquired if any training or familiarization session would be organized. | It was conveyed that necessary familiarization session would be organized for the successful firm. Copies of Banks circulars/ Expenditure Rules and other documents required would be shared with the firm. | | g) | It was queried whether remote work would be permitted. | Reference was drawn to page 25, item 10 which states “The presence of Chartered Accountant/ Partner of the firm, along with the requisite staff deployed, is mandatory in the Office premises, on all working days during usual office working hours”.
It was reiterated that remote work would not be permitted and the Bank shall provide suitable sitting space in the office premises. | 3. Firms were also advised to try uploading the tender documents well before the last date of bidding to avoid any last-minute errors in MSTC portal (https://www.mstcecommerce.com/eprocn/index.jsp). The firms were also informed that the EMD of all tenders other than successful tenderer would be refunded on award of contract to successful tenderer. 4. Bidders shall note that all the above clarifications provided by the Bank during the pre-bid meeting along with details indicated in the Tender document shall form part of the Tender/Contract. 5. The meeting concluded at 12:30 PM. Regional Director
(Maharashtra) | |