Extension of Last date for Submission (e-Tender No - RBI/Nagpur Regional Office/Others/3/24-25/ET/879) The Prebid meeting for the captioned tender was held on February 19, 2025 at 12:30 Hrs through CISCO WebEx. The following staff members of RBI and firms/prospective tenderers were present during the pre-bid meeting: | S. No. | Name and Designation of the RBI Official | | 1. | Shri Avinash Kumar, Manager (Security) | | 2. | Shri Chetan Khandoji, Assistant Manager | | 3. | Shri Markat Keshari Patra, Assistant |
| S. No. | Name of the Firm/Prospective tenderers | Name of the Representative | | 1. | M/s Central India Pest control | Shri Aniruddha Hardas
Shri Nagesh Hardas | | 2. | M/s Seva Facilities Services Pvt Ltd | Ms. Jyoti Hule | | 3. | M/s Central Warehousing Corporation | Shri Rajkumar Sontakke
Ms Prerana Lade | | 4. | M/s Rentokill PCI Pest Control Pvt Ltd | Shri Arif Querishi
Shri Nityanand Mandal
Shri Abhijit Bambalkar
Shri Chandramohan Chinta | 2. The following queries/proposals were raised in the pre-bid meeting: | S. No | Query/Proposal | Clarifications furnished by the Bank | | i. | How much area to be covered under the contract and all services are to be provided under the contract?
Is there a minimum manpower requirement? | You are advised to kindly refer to Section I “Scope of Work and Schedule of Quantities” (Page No. 46-50) for the details. It should be noted that in addition to the periodic treatments as mentioned in the said Section, the contractor is required to attend to on-call pest control treatment as and when required by the Bank at no additional cost.
There is no minimum manpower requirement specified by the Bank. It may however be noted that not all workers may be given their weekly off at one day. Accordingly, at least one worker must be available to perform duties even on Saturdays and Sundays.
You may evaluate the Bank’s requirement by performing a site visit of the Bank’s premises and decide the manpower to be deployed to meet the contractual obligations effectively. | | ii. | Kindly indicate the timing of pest control in office premises. | Pest control at office premises is required to be carried out during as well as after office timings on working days. Also, in case of any special requirements, pest control treatment is to be provided on an on-call basis on Saturday and Sunday as well.
Further, it may be noted, that as indicated in the tender document, rodent control treatment is an ongoing requirement. Accordingly, pest control staff is required to visit the Bank on daily basis to check the rodent traps and change the baits. | | iii. | Can we use mechanical trap for rodent control? | Bank is satisfied with the effectiveness of the existing cage traps being used for rodent control. Accordingly, the contractor is advised to provide similar cage traps for rodent control. However, any other measures/ equipment may be used for rodent control as per requirement. | | iv. | In Colonies, if flats are locked during the visit, do we have to carry multiple visits for carrying out pest control treatment? | Pest control staff will have to make multiple (nearly 4-5 visits per month) in each colony to ensure that pest control is carried out at every flat. You must mention dates of visit in your service sheet.
Most of the quarters are usually locked during office timings and on weekends. So, it is advised to ensure that manpower is available after office hours on weekdays as well.
Further, efforts must be made to carry out pest control in each flat within the first fortnight of the month. | | v. | What all documents are to pe produced in support of Bid evaluation criteria no. 4 (in case of tie)? | Tenderer will be required to produce work order/ agreement, TDS certificates and Bank statement showing receipt of payment against the claimed work in connection with total No. of works in hand as on date.
However, it may be noted that this criteria will be applicable only in case of multiple least bidders (L1s). | | vi. | What is the procedure for site visit? | Intending tenderers are advised to perform a site visit at their own cost on or before the last date of submission of tender during office hours (preferably from 10:00 Hrs to 15:00 Hrs) on the Bank’s working day (Monday- Friday).
You may send an email in advance carrying the names and contact number of the personnel identified for visiting the Bank premises.
Kindly ensure that the personnel visiting the Bank must be carrying their valid photo ID Card. | | vii. | Will you seek justification in case of extremely low quotes? | Yes, to ascertain the reasonableness of the bid, the Bank may, at its discretion, ask any bidder for a clarification of their bid.
The clarification so called, should be given with detailed price analysis containing the cost of all the materials, chemicals, equipment, machines, liveries, compliance of statutory requirements (Contractor All Risk Insurance, workmen/ employee compensation Insurance, Third Party/ Public Liability Insurance, Bonus Act (if applicable) etc.) and other administrative charges etc. required to complete the work) and should be supported with quotations received from the suppliers/ providers of the above mentioned goods and services.
On scrutiny of the clarification so submitted, if the rates quoted by the tenderer are found not workable/ feasible, the Bank reserves its right to summarily reject such tender.
Failure on the part of the bidder to provide such clarification within the stipulated time, may entail cancellation of the bid of such bidder. | | viii. | What is the EMD Amount for participating in the tender? | EMD Amount is ₹19,080/- (Rupees Nineteen Thousand Eighty Only). | 3. Additionally, it was informed by the Bank that Micro and Small Enterprises having Udyam Registration Number (Udyam Aadhar Memorandum Number) irrespective of category are exempt from submission of EMD. In this connection, the following amendments/corrigenda in the Tender document is notified: | S. No. | Clause No. | Existing Clause | Amended Clause | | i. | 5 (i) of Schedule of Tender (SOT)
(Page No. 7) | Earnest Money Deposit (EMD):
₹19,080/- (Rupees Nineteen Thousand Eighty Only) By
(1) NEFT, RBI A/c No.8714295, IFSC Code: RBIS0NGPA01 (5th& 10th digit is zero), or
(2) DD in favour of Reserve Bank of India, payable at Nagpur, or
(3) An irrevocable Bank Guarantee issued by a scheduled bank in the Bank’s standard proforma (Annexure-B) | Earnest Money Deposit (EMD):
₹19,080/- (Rupees Nineteen Thousand Eighty Only) By
(1) NEFT, RBI A/c No.8714295, IFSC Code: RBIS0NGPA01 (5th& 10th digit is zero), or
(2) DD in favour of Reserve Bank of India, payable at Nagpur, or
(3) An irrevocable Bank Guarantee issued by a scheduled bank in the Bank’s standard proforma (Annexure-B)
Micro and Small Enterprises having Udyam Registration Number (Udyam Aadhar Memorandum Number) irrespective of category are exempt from submission of EMD. They are required to furnish their Micro/ Small Enterprises Registration certificate to avail such exemption.
It may however be noted that Medium enterprises are not provided such exemption from submitting EMD. | | ii. | 1 (c) of Section B “Letter of Offer”
(Page No. 10) | Earnest Money Deposit (EMD):
₹19,080/- (Rupees Nineteen Thousand Eighty Only)
(bears no interest) | Earnest Money Deposit (EMD):
₹19,080/- (Rupees Nineteen Thousand Eighty Only)
(bears no interest) (not applicable for Micro and Small Enterprises having Udyam Registration Number (Udyam Aadhar Memorandum Number) irrespective of category) | | iii. | 5 of Section-E “Eligibility Criteria for participating in thee-Tender”
(Page No. 27) | Intending tenderers need to upload relevant documents supporting their eligibility criteria and scanned copy of Earnest Money Deposit (NEFT statement/ Bank Guarantee/ Demand draft) along with Techno-commercial bid (Part-I) of the tender. | Intending tenderers need to upload relevant documents supporting their eligibility criteria and scanned copy of Earnest Money Deposit (NEFT statement/ Bank Guarantee/ Demand draft) along with Techno-commercial bid (Part-I) of the tender. Micro and Small Enterprises having Udyam Registration Number (Udyam Aadhar Memorandum Number) irrespective of category are exempt from submission of EMD. They are required to furnish their Micro/ Small Enterprises Registration certificate to avail such exemption. It may however be noted that Medium enterprises are not provided such exemption from submitting EMD. | | iv. | 6 of Section-E “Eligibility Criteria for participating in thee-Tender”
(Page No. 27-28) | Earnest Money Deposit (EMD) of ₹18,100/- (Rupees Eighteen Thousand One Hundred Only) shall be deposited through a) NEFT in favour of Reserve Bank of India, Nagpur in the A/c 8714295 & IFSC – RBIS0NGPA01 before 1100 Hrs on March 03, 2025, or
b) in the form of an irrevocable Bank Guarantee issued by a scheduled bank in the Bank’s standard proforma (Annexure- IV). The Bank Guarantee (from Scheduled Commercial Bank) submitted towards Earnest Money deposit has to be valid atleast for the validity period of the tender plus additional 45 days (i.e., till July 09, 2025). In such case, the Bank Guarantee should be submitted to the Bank physically before 1100 Hrs on March 03, 2025, or
c) in form of Demand Draft. In such case, the Demand Draft should be submitted to the Bank physically before 1100 Hrs on March 03, 2025.
Under no circumstances, EMD will be accepted in the form of fixed deposits of the bank, cheque or cash. The tenders not accompanied by the Earnest Money Deposit as prescribed in the tender, shall be treated as Non Bonafide tender and shall not be considered for acceptance. | Earnest Money Deposit (EMD) of ₹19,080/- (Rupees Nineteen Thousand Eighty Only) shall be deposited through
a) NEFT in favour of Reserve Bank of India, Nagpur in the A/c 8714295 & IFSC – RBIS0NGPA01 before 11:00 Hrs on March 03, 2025, or
b) in the form of an irrevocable Bank Guarantee issued by a scheduled bank in the Bank’s standard proforma (Annexure- IV). The Bank Guarantee (from Scheduled Commercial Bank) submitted towards Earnest Money deposit has to be valid atleast for the validity period of the tender plus additional 45 days (i.e., till July 09, 2025). In such case, the Bank Guarantee should be submitted to the Bank physically before 11:00 Hrs on March 03, 2025 or
c) in form of Demand Draft. In such case, the Demand Draft should be submitted to the Bank physically before 11:00 Hrs on March 03, 2025.
Under no circumstances, EMD will be accepted in the form of fixed deposits of the bank, cheque or cash. The tenders not accompanied by the Earnest Money Deposit as prescribed in the tender, shall be treated as Non Bonafide tender and shall not be considered for acceptance.
However, Micro and Small Enterprises having Udyam Registration Number (Udyam Aadhar Memorandum Number) irrespective of category are exempt from submission of EMD. They are required to furnish their Micro/ Small Enterprises Registration certificate to avail such exemption. In case, they fail to furnish such certificate of having registered as Micro or Small Enterprises, their tender shall be treated as Non Bonafide tender and shall not be considered for acceptance.
It may further be noted that Medium enterprises are not provided such exemption from depositing EMD. | | v. | 2 of Section L “Check List of Commercial Conditions”
(Page No. 62) | Earnest Money Deposit (EMD) - ₹19,080/- (Rupees Nineteen Thousand Eighty Only) in form of NEFT/ Demand Draft/ Bank Guarantee. | Earnest Money Deposit (EMD) - ₹19,080/- (Rupees Nineteen Thousand Eighty Only) in form of NEFT/ Demand Draft/ Bank Guarantee. (not applicable for Micro and Small Enterprises having Udyam Registration Number (Udyam Aadhar Memorandum Number) irrespective of category). | 4. All the above points were noted and agreed by the firms. Firms were advised to adhere to the prequalification criteria and all terms & conditions mentioned in the tender documents. | Please note: | | A | This document (Minutes of the Pre-bid meeting cum Corrigendum) shall form a part of the tender. Hence, it shall be signed and submitted along with the tender by the tenderers. | | B | Rest of the terms and conditions and specifications as mentioned in the tender documents shall continue to remain the same. | | C | The above amendments/ clarifications are issued for the information of all the intending bidders. | | D | The submission of bid by the firm shall be construed to be in conformity to the bid document and amendments/ clarifications given above. | | E | In case any vendors have already uploaded their bids to the MSTC portal before issuance of this Minutes of the Pre-bid meeting cum Corrigendum, they are advised to revise their bids and re upload their bids to the MSTC portal. | Regional Director
Reserve Bank of India, Nagpur Place: Nagpur
Date: February 21, 2025 | |