A pre-bid meeting was conducted on the scheduled date and time at 11:00 a.m. on January 20, 2025 with respect to the captioned e-Tender No. RBI/Reserve Bank Staff College/Estate/8/24-25/ET/711 at the Reserve Bank Staff College, Chennai.
2. (a) List of Bank’s Officials who attended the meeting:
(b) List of Representative of Company / Individual / Firm / Contractor who attended the meeting:
3. The modifications in the tender document and clarification to the queries raised by the representatives during the pre-bid meeting are given below:
| Modifications in tender document |
| Sr. No. | Tender Clause | Existing | Modification |
| 1 | Section III – Part 1 – Bidder’s Eligibility Criteria - A | E-Tenders comprising duly filled-in details of both Part I and Part II specifications of the Tender should be uploaded in the MSTC website under RBI portal not later than 02.00 p.m on January 31, 2025. | E-Tenders comprising duly filled-in details of both Part I and Part II specifications of the Tender should be uploaded in the MSTC website under RBI portal not later than 02.00 p.m on February 03, 2025. |
| 2 | Section IV – Part 1 - General and Special Conditions and Instructions to Tenderers - 1 | Tenders shall be submitted in two parts viz., Part I containing Eligibility / Prequalification criteria and technical and commercial details of the offer and Part II containing prices only (in Indian Rupees) latest by 02.00 p.m on January 31, 2025. | Tenders shall be submitted in two parts viz., Part I containing Eligibility / Prequalification criteria and technical and commercial details of the offer and Part II containing prices only (in Indian Rupees) latest by 02.00 p.m on February 03, 2025. |
| 3 | Section IV – Part 1 - General and Special Conditions and Instructions to Tenderers - 2 | Opening of Tender: - Part I of the tender will be opened at 03.00 p.m on January 31, 2025. | Opening of Tender: - Part I of the tender will be opened at 03.00 p.m on February 03, 2025. |
| 4 | Annexure XV - Profile of the Bidder – Basic Information - Sl. No. 8 | (Should have minimum turnover of ₹1.5 crores per year, Furnish copies of audited balance sheets and profit & loss account statements) | (Should have minimum turnover of ₹3.4 crores per year, Furnish copies of audited balance sheets and profit & loss account statements) |
| Clarification for the queries raised by the representatives |
| Sr. No | Query | Clarification |
| 1 | The Contractor shall take “Employee Compensation Policy”’ for all the employees deployed at the College for one year, renewable thereafter, if the contract is renewed by the College.
Query: Whether “Employee Compensation Policy”’ is necessary for employees covered under ESIC? | Yes. The Contractor shall take “Employee Compensation Policy”’ for all the employees deployed at the College including the employees covered under ESIC. |
| 2 | In the Section-VII The table on Indicative number of staff to be deployed it is mentioned that total number of staff required on any day is 68?
Query: Whether 68 persons has to be deployed for all the days? | “Total Number of Staff required on any day” in the table may be read as “Total Number of Staff required”.
Clarification:
The number of Front Office Assistants-(Semi-skilled), Electricians with ‘B’ grade licence- (Skilled) & STP & WTP Operators- (Skilled) has to deployed for all days as mentioned in the table.
For the other staff mentioned in the table, the number of staff to be deployed on each day will be decided by college considering one day leave per week per staff on rotation basis. |
| 3 | Front Office Assistants-(Semi-skilled)
Query: Normally front office assistants are graduates, whether they are to be treated as semi-skilled or skilled. | As the qualification is not pre-requisite for this post they are to be treated as semi-skilled. |
| 4 | For items mentioned at welcome kit it is mentioned as “any approved equivalent”
Query: What is meant by “any approved equivalent” if the said brand is not available as per the required quantity. | The equivalent items may be supplied with the approval of the RBSC. |
| 5 | What are cleaning machines to be used for cleaning? | Basic cleaning machines such as floor polishing and vacuum cleaners may be used. |
| 6 | The cleaning of underground sumps and overhead tanks shall be done (mechanically) once in three months.
Query: Whether outsourced firms/person can be deployed for sump cleaning? | Yes. Underground Sumps and Overhead tanks shall be cleaned as per the extant instructions / method through specialized agency who are engaged in the field. The cost for the same must be borne by the contractor. |
| 7 | Disinfection work.
Whether the disinfection work has to be carried by IFMS staff? | Yes. Disinfection work has to be carried by housekeeping staff mentioned in the Section-VII “Indicative Number of Staff to be Deployed” |
4. All other terms and conditions mentioned in the tender remain unchanged.