Minutes of Pre-Bid Meeting

1. E-tenders are invited under the Two-Bid system from Category-I Chartered Accountant Firms registered with ICAI for Gujarat State for Appointment of Concurrent Auditor for the year 2024-25 w.e.f. November 01, 2024 to September 30, 2025 for Reserve Bank of India, Ahmedabad.

2. The intending bidders should refer to the scope of work, terms and conditions of the tender before submitting the bid.

3. Before submitting the tender, the bidders may satisfy themselves as to the eligibility and other criteria prescribed therein. It may also be noted that the terms and conditions specified herein are indicative in nature and the same shall not restrain the Bank from imposing or requiring the bidder to agree upon such further or other terms and conditions at the time of executing the agreement with the successful bidder, or to alter, modify or omit the terms and conditions contained herein, as are considered necessary for the due and proper execution of the work to be awarded under this tender.

4. Corrections, if any, in the quotation shall be duly authenticated with full signature of an authorised person.

5. Bidder/ authorised signatory of the bidder shall sign on each page of the tender.

6. In the first stage, the Technical Bid (Part-I) will be opened on September 26, 2024 (03.00 PM) at RBI, Ahmedabad. The bid of any bidder who has not complied with one or more of the conditions prescribed in the terms and conditions will be summarily rejected. Subsequently, the selected technical bids will be evaluated as per the methodology given in the tender document. Decision in this regard will be at the sole discretion of the Reserve Bank of India.

7. The Financial Bid (Part-II) of only those bidders, who have been short-listed in first stage, i.e., Technical Bid (Part-I) will be opened. The bidders who have been short-listed will be intimated regarding date and time of opening the financial bids.

8. No deviations/ conditions shall be stipulated by the Concurrent Auditor in both technical and financial bids. Conditional tenders will not be accepted and will be summarily rejected.

9. Tender would remain open for acceptance for 90 days from the date of opening Technical Bid (Part-I) of the tender or till the date of finalisation of tender, whichever is earlier.

10. (a) Earnest Money Deposit: EMD @ 2% of the total contract value for a period of eleven (11) months will be collected from all the firms participating in the tender process. The account details for NEFT transactions are as given below:

i. Beneficiary Account No.: 186003001

ii. IFS Code: RBIS0AHPA01 (5th and 10th digit is zero)

iii. Beneficiary Name: ABCC, Reserve Bank of India, Ahmedabad

iv. Remarks: Appointment as Concurrent Auditor for 2024-25

v. EMD Amount: ₹24,200/- (Rupees Twenty-Four Thousand Two Hundred only)

(b) Under no circumstances, Earnest Money Deposit will be accepted in any other form than mentioned above. The proof of having remitted the EMD has to be uploaded on MSTC portal.

(c) The EMD of all tenderers other than successful tenderer shall be refunded on expiry of bid validity (including extended validity) or on award of contract to the successful tenderer whichever is earlier, but without any interest.

(d) The Earnest Money deposited by the successful bidder shall be refunded on obtaining a Performance Bank Guarantee for the specified amount from the successful bidder where so stipulated in the tender.

(e) Performance Bank Guarantee: Performance Bank Guarantee for an amount equal to 5% of the contract value will be obtained from the firm (successful bidder) for the contract period.

11. EMD of the successful bidder shall be forfeited if the bidder:

1. makes misleading or false representations in the forms, statements and attachments submitted, suppressed any material information, details of any legal proceedings pending in the court which might otherwise would have created any impact on the eligibility criteria.

2. withdraws his Bid during the period of Bid validity, or

3. has been blacklisted by any government agency and the blacklist is still in force.

4. If the auditor fails to commence the work awarded to her/him within the prescribed time limit.

12. Falsification/ suppression of information shall lead to disqualification of the bidder/ cancellation of contract even after award of work during the currency of the contract.

13. Canvassing or offer of an advantage or any other inducement by any person with a view to influencing acceptance of a bid will be an offence under relevant laws as applicable in the matter. Such action will result in the rejection of bid, in addition to other punitive measures.

14. The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part any tender or to reject any or all of the tenders received without assigning any reason thereof.

15. In case the bidder has any doubt about the meaning of anything contained in the tender document, he/ she shall seek clarification from Manager, ABCC, HRMD at least five days before submitting his/ her bid. Any such clarification, together with all details on which clarification had been sought, will also be forwarded to all bidders without disclosing the identity of the bidder seeking clarification. All communications between the bidder and the Bank shall be carried out in writing. Except for any such written clarification by the Bank which is expressly stated to be an addendum to the tender document issued by the Manager, ABCC, HRMD, RBI Ahmedabad, no written or oral communication, presentation or explanation by any other employee of the Bank shall be taken to bind or fetter the Bank under the contract.

16. A pre-bid meeting will be held at 11.00 AM on September 12, 2024 at Reserve Bank of India, Ahmedabad to discuss/ clarify queries pertaining to the tender. No separate communication will be sent for this meeting. All the intending tenderers are advised to study the tender documents before attending the scheduled meeting.

SCHEDULE OF TENDER

Note: This is a tender enquiry through MSTC portal. Bidders are advised to first visit our website https://www.rbi.org.in through ‘Tenders’ link check their eligibility. Eligible firms wishing to apply should register themselves with MSTC Portal (www.mstcecommerce.com) and apply online only.

(i) The Bank reserves the right to accept or reject any or all Bids without assigning any reasons and also reserves the right to relax any of the terms and conditions.

(ii) No bidder shall have any cause of action or claim against the Bank for rejection of their Bid.

(iii) All information submitted in response to this tender shall be the property of Reserve Bank of India and it shall be free to use the concept of the same at its will.