Minutes of the Pre-Bid Meeting

e-Tender No: RBI/Kolkata Regional Office/Estate/9/24-25/ET/353

Tenders in two parts (part-I and II) are invited for Annual maintenance contract (AMC) for ANNUAL MAINTENANCE CONTRACT FOR MAINTENANCE OF VARIOUS ELECTRICAL INSTALLATIONS AT BMOP.

The work is estimated to cost ₹47 Lakhs /- (Rupees Forty Seven Lakhs only) and the Contract will be started from 14th day after the date of written order to commence work. It may be noted that validity of contract is 3 (three) years (to be renewed every year based on satisfactory performance).

1. The e-tender forms will be issued only to the empaneled vendors enlisted in the list of empaneled vendors maintained by RBI, KOLKATA office for the period 2024-27.

2. e-Tender documents will be available at MSTC website i.e., www.mstcecommerce.com on August 22, 2024 at 17:00 Hrs onwards. This e-Tender needs to be mandatorily filled up / online submission through MSTC website i.e., www.mstcecommerce.com. Deadline for filing up and submitting the e-Tender is up to 11:00 Hrs. on September 23, 2024. Part I of the e-Tender will be opened on or after 11:30 hrs on September 23, 2024. Detailed guideline on the process to submit e-Tender by the vendors have been mentioned in Annexure 1 following the Schedule of Tender (SOT). After scrutiny of part I of the e-Tender document along with supporting documents, if any of the contractors is not found to possess the required eligibility, their e-Tenders will not be accepted by the Bank for further processing.

3. Filled and signed Tender documents (i.e. Part-I only) in prescribed form shall be uploaded on MSTC website. However, an earnest money deposit (EMD) of ₹94,000/- (Rupees Ninety Four Thousand only) shall be deposited by all the tenderer through NEFT in favour of Reserve Bank of India, KOLKATA in the Account No. 186003001 & IFSC: RBIS0NMPA01 Proof of remittance with transaction number (scanned copy) shall be attached / uploaded. The bidders are also advised to send the proof of remittance with transaction number (scanned copy) to estatekolkata@rbi.org.in before 17:00 Hrs. on September 22, 2024. Part-II (Price bid) shall be opened of the eligible tenderer on a subsequent date which will be intimated to the tenderers by a system generated mail / message.

4. The applicants / Tenderers have to upload all annexure / documents mentioned in the tender on above mentioned website.

5. The Bank shall obtain reports on past performance of the tenderer from his clients and bankers. The Bank shall evaluate the said reports before opening of the Part – II of the tenders. If any tenderer is not found to possess the required eligibility for participating in the tendering process at any point of time and/or his performance reports received from his clients and/or his bankers are found unsatisfactory, the Bank reserves the right to reject his offer even after opening of Part - I of the tender and his EMD shall be returned back to him as it is. The Bank is not bound to assign any reason for doing so.

6. The Bank is not bound to accept the lowest e-tender and reserves the right to accept either in full or in part any e-Tender. The Bank also reserves the right to reject all the e-Tenders without assigning any reason, therefore.

Regional Director, KOLKATA

Place: KOLKATA
Date: August 22, 2024

SCHEDULE OF TENDER

NOTE: THIS IS A LIMITED TENDER ENQUIRY. ONLY THOSE BIDDERS / VENDORS WHO ARE EMPANELLED AS VENDORS WITH RESERVE BANK OF INDIA, KOLKATA FOR SUCH WORKS GIVEN BELOW UNDER RESPECTIVE CATEGORY ARE ELIGIBLE TO PARTICIPATE IN THIS TENDER. BIDDERS ARE ADVISED TO CHECK WITH RBI, KOLKATA REGARDING THEIR ELIGIBILITY FOR THIS TENDER BEFORE PARTICIPATING.