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Date : Feb 14, 2024
Minutes of the Pre-Bid Meeting cum Corrigendum - Annual Service Contract for Trained firemen for providing Fire safety services at RBI Office Premises located in Kanpur

(E-Tender No: RBI/Kanpur Regional Office/Others/2/23-24/ET/441)

Pre-bid meeting for Annual Service Contract for Trained firemen for providing Fire safety services at RBI Office Premises located in Kanpur was held on February 07, 2024, in the Video Conference Room, 2nd floor, Main office building, RBI, Kanpur, to discuss some clauses of the tender and to clarify queries, if any, raised by the interested vendors/ bidders. The meeting was attended by the following persons:

Sl. No. Firm Name Representatives of Firms
1. M/s SIS (India) Ltd. Shri Prabhat Kumar,
Shri Anand Singh
2. M/s BIS (India) Ltd. Shri Naveen Singh,
Shri Ramesh Singh Yadav
3. M/s Frontline Securities and Allied Services Shri Rajeev Kumar Singh

Sl. No. Bank’s Officials Designation
1. Shri Rajendra Singh Bangari AGM (P&S)
2. Ms. Preeti Kumari Assistant Manager
3. Shri Vaibhav Chaurasia Assistant
4. Shri Manish Kumar Assistant

2. Following queries/ proposals were raised in the pre bid meeting:

S. No. Query/ Proposal Clarification furnished by the Bank
i. Kindly clarify about the requirement of number of trained fire personnel. Kindly refer to Clause 2 of General Terms and Conditions (Page no. 31).

The successful tenderer/ contractor/ firm / company/ Agency shall deploy 6 (Six) firemen and 3 Fire Supervisor/Leading Fireman in eight hours shift and should work round the clock in three shifts at each office premises of RBI at Kanpur.

Accordingly, total 09 Trained fireman will be provided by the agency.
ii. As per the tender document the successful tenderer/contractor / firm / company/ Agency shall provide two pairs of distinct uniform at his own cost. But in Format II of Price bid, uniform allowance is being given. Please clarify? As per Clause 12(k) under Obligation of the agency, “Agency will provide distinct uniforms to its employees or agents different from the Bank's employees.”

Break up rates of Uniform in Format II (Price Bid) Part-B consists cost of maintenance of uniform i.e. washing allowance etc.
iii. As version 3 of MSTC is launched and the link provided in the tender document is of version 2. Can bidding be carried out in version 2. If not, please provide the updated link. The link provided in the tender document is of version 2, where vendors can access NIT. Bidding is to be carried out in Version 3 of MSTC Portal. The same may be rectified and to be read as “”.
iv. Is there any minimum limit on quotation of service charge? Minimum service charge is 6%. Service charge will be in terms of percentage on per head/per month amount.

The service charge rate (in terms of percentage) will be fixed and the service charge sum (in terms of Rs.) will be accordingly regularly increased / decreased as per Govt. of India orders related to increment / decrement in VDA Charges. Service charge rates less than the prescribed limit will not be considered. The bank's decision in this matter will be final.

3. All the above points were noted and agreed by the firms. Firms were advised to adhere to the prequalification criteria and all terms & conditions mentioned in the tender documents.

Please note:
A This document (Minutes of the Pre-bid meeting cum corrigendum) shall form a part of the tender. Hence, it shall be signed and submitted along with the tender by the tenderers.
B Rest of the terms and conditions and specifications as mentioned in the tender documents shall continue to remain the same.
C The above amendments/ clarifications are issued for the information of all the intending bidders.
D The submission of bid by the firm shall be construed to be in conformity to the bid document and amendments/ clarifications given above.
E In case any vendors have already uploaded their bids to the MSTC portal before issuance of this Minutes of the Pre-bid meeting cum Corrigendum, they are advised to revise their bids and re upload their bids to the MSTC portal.

Regional Director
Reserve Bank of India, Kanpur

Place: Kanpur
Date: February 14, 2024