Pre-bid meeting on Tender for Rate Contract for Supply and Delivery of Stationery Items was held on May 25, 2015 at 2.00 pm in the Conference Room, 2nd Floor, Main Building, Fort, Mumbai. The meeting was attended by representatives of bidders. Following issues were discussed by the participants and it was clarified as under: | Serial No. | Query | Answer | | 1 | Whether a vendor is permitted to fill tender for one or a few items only? | Yes. | | 2 | Whether a vendor is permitted to supply at one or few centres? | Generally no. | | 3 | Can the items be transported from a centralised place (for example from Mumbai), especially items which are customized (eg. Envelop, etc.) | Yes. | | 4 | Whether rates will be excluding/inclusive of taxes? Whether CST will be paid? | Rates quoted should be exclusive of taxes. | | 5 | Why rates are exclusive of tax? | This has been done with a view to avoid litigation on account of tax rates. | | 6 | Whether RBI will provide any documentation for inter-state delivery of items ? | If needed, a letter, which is general in nature will be issued. | | 7 | What is the stationery consumption in the offices located in Mumbai? | This is roughly around 45-50% of all India needs. | | 8 | Why Integrity Pact is being signed? | This is a requirement prescribed by Central Vigilance Commission. All the bidders and the buyer is required to sign this Pact. | | 9 | How to fill tender in the e-tendering scenario? | Prospective bidder should see the tender in full and should go to the website (https://rbi.eproc.in) and fill the requisite forms and upload scanned documents. For this, the bidder has to register with e-tendering vendor which is M/s C1 India Pvt. Ltd. If any assistance is required, vendor/bidder can contact the vendor for e-tendering. Address and contact details of the e-tendering official has been given in the tender document. | | 10 | How delivery of items and receipt of payment will be done? | Respective Central Office Department/Regional Office will send requisition for items to the vendor. Vendor has to supply items to them and raise a bill in the name of that office. After, getting a report of “received the items in good condition” by the user, the amount will be paid by the respective office. | | 11 | Can the tender be submitted in hard copy? | No | | 12 | Will RBI provide charges incurred for the delivery/distribution of the items? | Quotes should be inclusive of delivery/distribution charges. | | 13 | Whether distribution will be monthly quarterly or yearly? | Generally it is quarterly. But, if needed, if may be more frequently (say monthly) also. | | 14 | If a bidder is L1 for only one product, in such case can it withdraw from tender? | Yes. But, it will be taken as unfair business ethics. | Note: This document form part & parcel of the Tender. Hence, shall be signed and submitted along with the tender by the tenderers. (Signature of the Tenderer with seal):
Name of the tenderer:
Address of the tendrer: Place:
Date: | |