1. Sealed tenders in two parts (in duplicate) are invited for “Design, S.I.T. & C of Air Handling Units for the Bank's Main Office Building at Kanpur”. The work is estimated to cost Rs.25 lakh and is to be completed within Twelve Week.
2. Only those contractors who have minimum 5 years of experience in the field of undertaking similar “Design, S.I.T. & C of Air Handling Units for the Bank's Main Office Building at Kanpur” for large office buildings/commercial premises/industrial houses and have executed successfully two or more similar works individually costing not less than Rs.12.5 lakh or 3 works of value not less than Rs. 8.5 Lakh each or one work of value not less than Rs. 20 Lakh during last 5 years (works completed on or after Nov 2007) and have a minimum yearly turn over of Rs.7.5 lakh during the last 3 years and must have service set up in KANPUR for rendering after sales service will be eligible to tender for the work.
3. The tender forms will be issued only to those contractors who invariably furnish, at the time of applying for purchase of tender-forms, the following information in writing and submit relevant documents to satisfy the Bank about their eligibility for participating in the tendering process.
(a) |
Composition of the firm |
Full particulars (whether contractor is an individual, or a partnership firm, or a company etc.,) of the composition of the firm of contractors in details should be submitted along with name(s) and address (es), of the partner's copy of the Articles of Association/ Power of Attorney/other relevant document. |
(b) |
Work experience & Completion of similar works of specified value during the specified period |
Copies of the detailed work orders for the two qualifying works indicating date of award, value of awarded work, time given for completing the work, etc. and the corresponding completion certificates indicating actual date of completion and actual value of executed similar works should be enclosed in proof of the work experience. The details along with documentary evidence of previous experience, if any of carrying out works for the Reserve Bank of India at any centre should also be given. |
(c) |
Credit worthiness of the contractor and their Turn over during the specified period |
Copies of the Income Tax Clearance Certificates/Income Tax Assessment Orders along with the latest final accounts of the business of the contractor duly certified by a Chartered Accountant should be enclosed in proof of their creditworthiness and turnover for last three years. |
(d) |
Name(s) and address (es) of the Bankers and their present contact executives |
Written Information about the names and addresses of their bankers along with full details, like names, postal addresses, e-mail IDs, telephone (landline and mobile) nos. fax nos., etc. of the contact executive (i.e. the persons who can be contacted at the office of their bankers by the Bank, in case it is so needed) should be furnished. |
(e) |
Details of bank accounts |
Full particulars of their bank accounts, like account no. type, name & branch of the bank its IFSC code etc., should be given. |
(f) |
Name(s) and address(es) of the Clients and their present contact executives |
Written information about the names and addresses of their clients along with full details, like names, postal addresses, e-mail IDs, telephone (landline and mobile) nos. fax nos. etc., of the contact executives (i.e. the persons who can be contacted at the office of their clients by the Bank in case it is so needed) should be furnished. |
(g) |
Details of completed works |
The client-wise names of work(s), year(s) of execution of work (s), awarded and actual cost (s) of executed work (s) completion time stipulated in the contract (s) and actual time taken to complete the work (s), Name(s) and full contact-details of the officers/authorities/departments under whom the work(s) was/were executed should be furnished. |
4. In the event of intending tenderers failure to satisfy the Bank; the Bank reserves the right to refuse issuance of tender forms/documents to them.
5. Tender forms will be issued from 3.12.2012 to 12.12.2012 during 11.00 AM to 4.00 PM on all working days (Monday to Friday) by Estate Department, Reserve Bank of India, Kanpur, on a non refundable payment of Rs 500/- per set in cash/Demand Draft favouring Reserve Bank of India, payable at Kanpur. The duly filled in tender documents should be reached in Bank Office by 14.00 hours on 27.12.2012
6. Tender forms can also be downloaded from the website www.rbi.org.in till 12.12.2012 In case of downloaded documents, the said non-refundable sum of Rs 500/- in the form of Demand Draft favouring Reserve Bank of India payable at Kanpur along with all the information / documents, mentioned in Para 3 above, will have to be submitted in a separate sealed cover addressed by name to Shri K R Das, Regional Director, RBI, Estate Department, Kanpur up to 4 PM on or before 24.12.2012 for Banks' examination. After scrutiny, if any of the contractors are not found to possess the required eligibility, their tenders will not be accepted by the Bank for further processing.
7. Tender in prescribed form shall be submitted in duplicate in two parts, Part-I tender will contain the Bank's standard technical and commercial conditions, if any for the proposed work, tenderers' covering letter, "Part – I Tender for Design, S.I.T.C. of Air Handling Units for the Bank's Office Building at Kanpur" Part II tender will contain no conditions but Bank's schedule of quantities, tender drawings, if any, and tenderer' priced bid only and be sealed in a separate cover, super scribing "Part – II Tender for Design, S.I.T. C. of Air Handling Units for the Bank's Office Building at Kanpur". Both these sealed covers will further be sealed in another envelope addressed by name to Shri K R Das, Regional Director, Reserve Bank of India, Estate Department, Kanpur will be received by the Bank up to 14.00 hours on 27.12.2012 in the manner described in the tender form. Tenders received after the due date and time will not be accepted under any circumstances.
8. Part I of the tenders will be opened at 15.00 hours on 27.12.2012 in the presence of the authorized representative of the tenderers who choose to be present. Part II of the tender will be opened on a subsequent date which will be intimated to the tenderers in advance.
9. The applicants/tenderers have to submit in a sealed envelope / cover
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Client’s certificate as per format at Annex- III from at least two of their clients for whom they have carried out "eligible works" in terms of the eligibility (Pre-qualification) criteria explained in this notice.
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Banker's certificate as per format at annex - IV from their banker/bankers.
The certificates should be addressed to Shri K R Das, Regional Director, Reserve Bank of India, Estate Department, Kanpur and shall be submitted along with their application/tender, in a sealed envelope/cover.
The client's certificate shall be accepted only when the same is signed by an official of the rank of Superintendent Engineer or equivalent in respect of a Government/Semi Government organization or a PSU and only when they are supported by adequate proof of payment received by the contractor for the work done by him. The client's certificate issued by the private organizations shall also accompany Tax Deducted at Source (TDS) certificates. Applications/tenders received without the above certificates in the specified format shall be rejected. The Bank shall have the right to independently verify these certificates.
The Bank shall evaluate the said reports before opening of the Part – II of the tenders. If any tenderer is not found to possess the required eligibility for participating in the tendering process at any point of time and/or his performance reports received from his clients and/or his bankers are found unsatisfactory, the Bank reserves the right to reject his offer even after opening of Part-I of the tender and his sealed cover containing Part-II of the tender shall be returned back to him as it is. The Bank is not bound to assign any reason for doing so.
10. The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part any tender. The Bank also reserves the right to reject all the tenders without assigning any reason therefor.
11. Successful tenderer will require to deposit on amount equivalent to 2% of bid amount towards E.M.D. by way of a demand draft payable to the Regional Director Reserve Bank of India Kanpur.
Regional Director
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