Extension of Last Date of Submission Corrigendum In connection with tender No. RBI/Ahmedabad Regional Office/Others/5/23-24/ET/539, which was floated on both MSTC and RBI’s website on February 16, 2024, for the captioned work, a Pre-Bid Meeting was conducted at 12.00 PM on February 21, 2024, in the Meeting Room, 4th floor, Main Office Building, Reserve Bank of India, Ahmedabad Regional Office. List of participants is given in Table I. 2. After welcoming all the members, Shri Yash Sharma, Assistant Manager, HRMD explained all important instructions contained in the tender documents. A presentation regarding the procedure of participating in the tender through MSTC was shown to all the vendors. The vendors were also informed that the tender is to be filled in two separate parts, of which, Technical Bid is to be uploaded through a tab named “price cover” which is available under the tab ‘Eventwise Bid Details’ and the financial bid is to be filled in the excel file provided under the tab ‘Lotwise Bid Details’. Shri Sachin Patidar, AGM requested all participants to seek clarifications, if any. Thereafter, following queries / doubts were clarified during the meeting: | Sr. No | Query | Clarification | | 1. | Ms. Deepali Thakkar, representative of M/s The Travel World enquired whether the same rates as decided through the tender L-1 rate will be applicable for events also. | It was informed that the rate chart will be applicable for all types of vehicle requirements and there is no separate provision for rates for hiring vehicles for any event. | | 2. | Shri Rajesh Rawal, representative of M/s Car Club (M/s Berggruen Car Rentals Private Ltd.) enquired the no. of Kms after which a local booking will be treated as outstation. | It was informed that Local (Ahmedabad and Gandhinagar city) run charges shall be charged up to 200 kms. Beyond 200 kms, outstation charges shall be applicable. | | 3. | Shri Rajan Chaudhary, representative of M/s The Travel World asked about the maximum distance and time that can be claimed in respect of garage and point of pick-up and back to garage. | It was informed that the maximum distance and time that can be claimed in respect of garage and point of pick-up and back to garage shall be restricted to 10 kilometre and 30 minutes (on each way). This shall not be applicable to pick-up drop from/to office to/from residential colonies, airport drop/pick-up, railway station drop/pick-up as above, where only fixed amount shall be paid. | | 4. | Ms. Deepali Thakkar, representative of M/s The Travel World enquired the method by which booking confirmation is to be sent to the Bank and the guest. | It was informed that the service provider/s shall convey (through e-mail and SMS) without fail the confirmation of booking to the Car Desk of the Bank and to the guest followed by e-mail and SMS of car details i.e., Car make, Car Registration No., Driver’s Name and mobile number to the Car Desk of the Bank and to the guest at-least four (04) hours prior to the time specified in the booking requisition. | 3. The meeting ended with vote of thanks to all the participants.
Table I - List of participants | Sr. No. | Name | | | Reserve Bank of India | | 1. | Shri Sachin Patidar, AGM (P), HRMD | | 2. | Shri Yash Sharma, AM, HRMD | | 3. | Shri Viraj Thakur, Assistant, HRMD | | 4. | Shri Yash Mankad, Assistant, HRMD | | | Vendors | | 1. | Shri Badal Shah, M/s Orix Auto Infrastructure Services Ltd. | | 2. | Shri Rajan Chaudhary, M/s The Travel World | | 3. | Ms. Deepali Thakkar, M/s The Travel World | | 4. | Ms. Kalash Patel, M/s The Travel World | | 5. | Shri Purav Patel, M/s Om Shanti Travel | | 6. | Shri Hemant Shah, M/s Autoriders International ltd. | | 7. | Shri Rajesh Rawal, M/s Car Club (M/s Berggruen Car Rentals Private Ltd.) | | |