The pre-bid meeting for the captioned work was conducted in Meeting room in Issue Department, Nagpur on February 6, 2023 at 11:00 AM in the presence of Reserve Bank of India (hereafter called as Bank) officials where the following prospective tenderers participated.
The following queries were raised by the tenderers in the meeting and Bank’s response to the same is also provided below.
| Sr no. | Requirement of the Bank as per Tender Document | Queries raised | RBI Remarks |
| 1. | Section IV- Commercial Conditions
Clause 1.9 | The containers supplied by the contractor shall be less than 10 years old. The vehicles supplied must be in roadworthy and good condition. These vehicles shall either be owned or leased by the contractors. In case of leased vehicles, the lease of vehicles shall not expire during the contract. | Whether the vehicle should be owned or leased during the entire period of contract? | The Bank clarified that vehicles can be either owned or leased. However, if the vehicles are leased then the lease should not expire during the period of the contract. |
| 2. | Section III- Scope of work
Clause 1 | “….transportation of coins to Maharashtra (including Nagpur city) and Chhattisgarh.” | What are the areas to be covered for transportation of coins? | It was informed that Transportation of coins will be carried out in Maharashtra and Chhattisgarh. |
| 3. | Section III- Scope of work
Clause 1 | “In respect of transport contract, only closed metal body containers of minimum 5 to 8 tons net load carrying capacity….” | What is the weight limit of the remittance for containers? | It was informed that 5-8 tons capacity containers are to be provided for the transportation of coins. |
| 4. | Section IV- Commercial Conditions
Illustration | Rate for transport and delivery of coins under Bank Guarantee to various chest branches situated in Nagpur City. The return journey will be merely return of empty vehicle to Head Quarter. Rates may be quoted accordingly (per day basis) | What will be frequency of Coin remittance? | It was clearly mentioned to the prospective tenderers that frequency of work depends entirely on the supply and demand for currency in the Nagpur Circle. Bank is not under any obligation whatsoever to provide any minimum value of work to the winning bidder. |
| 5. | Section IV- Commercial Conditions
Point 3.e | “If the work is distributed amongst the bidders as mentioned above, then all the successful tenderer(s) shall individually furnish to the Bank an irrevocable Performance Bank Guarantee (PBG) from a scheduled commercial bank for a sum of at least ₹2 crore (Rupees Two crore only) in favour of the Bank representing the value of treasure being transported.” | If the work is divided in 60:40 ratio whether both the contractors have to furnish ₹2 crore BG individually? | Yes, as clearly mentioned in the Tener document, all the successful bidders have to individually furnish BG of ₹2 crore. |
| 6. | Section II
General Terms and conditions
Clause M | “Disqualification / Termination/ Penalty” | What will happen if the contractor denies to transport the coins to Currency Chests located in LWE areas of Chhattisgarh? | Denial/delay of services will attract penal clauses/termination of the contract as envisaged in the Tender document. |