Corrigendum The Pre-Bid Meeting of the Tender floated for appointing Concurrent Auditor was held on July 11, 2022 at 11:00 AM in conference room situated in 3rd floor of Main Office Premises. The meeting was attended by representatives from five Chartered Accounted Firms. The list of participants is enclosed in the Annexure to this document. 2. The following queries raised by the attendees were answered by ABC Cell, HRMD, RBI, Bengaluru: | Sl No. | Query raised | Answer | | 1. | What is the process of appointment of Concurrent Auditor? | The appointment is done through a two-stage process, with first stage (technical bidding) being a qualifying stage. Bidders who secure at least 60 or more marks in first stage will become eligible for financial bid evaluation. The final score will be arrived by combining the scores of the obtained in both technical and financial bids in the ratio 60:40 respectively. The bidder obtaining the highest total marks will be eligible for appointment. However, bidders are expected to place both bids on MSTC portal before August 01, 2022, 12:00 pm. | | 2. | What is the scope of the work? | An indicative scope of work has already been shared in the tender document. On appointment, the selected audit firm will be given an index of areas / Checklist on which CA firm may draw monthly audit scrutiny report. Any additional audit area/s instituted from time to time will also be included in this Index. The functions of CAs as specified in the tender document may be enlarged at a future date as per the requirement of the Office / Departments. | | 3. | What is the reporting requirement? | The CAs are expected to submit concurrent audit report of a month by 10th of the subsequent month. The format of the report will be shared with the appointed firm. CAs are expected to upload reports, create action paras (including rectified paras) as required by the Bank on the bank’s AMRMS portal. The monthly report are to be submitted to the Regional Director, RBI, Bengaluru and Chief General Manager, Inspection Department, Central Office, Mumbai. | | 4. | To Whom should the Samadhan’s report be submitted? | Samadhan’s report must be submitted to the Chief General Manager, HRMD, Central Office, Samadhan Cell, Bengaluru. | | 5. | What are the forms to be uploaded on MSTC portal. | Filled Form-1 (with appendices 1 & 2), Form-2, with the bidder/authorized signatory, profile of the audit firm which should include information of partners, staff strength (skilled and semi-skilled) and previous experience of similar auditing, etc., proof of remittance of EMD along with transaction number (Scanned copy). While bidding on MSTC portal, the bidders must ensure to not upload Form-2 before the financial bid. Form-2 may be uploaded separately during financial bid, in a file format supported by MSTC portal (excel etc.). | | 6. | Should the bidding firms include GST in their financial bid amount? | No. As mentioned in the tender document, the financial bid of the firm must exclude GST. | | 7. | Para 6(h) of Section IV of the tender document indicates checking of all payments madeto vendors / suppliers / service providers while para 10 of Section IV indicates sample checking of certain bills as per Premises Department Manual. The Bank may please clarify. | While the Premises Department Manual prescribes checking of vouchers below a certain value on sample basis, as abundant precaution, the CAs are expected to check all vouchers irrespective of the value of those vouchers. The same has been mentioned para 5 and 6 of Section IV of the tender document. | | 8. | Should Unique Document Identification Number (UDIN) Number be included in the monthly report? | Yes. The monthly report should include UDIN Number. | | 9. | What is the role of the appointed CA in GST filing? | As specified in para 21 of Section IV of the tender document, the appointed CA should assist Bank’s staff in determination of all statutory taxes and returns thereof. The CA will prepare and file GST/ Income Tax Returns of the Bank (and also any other related returns which may come in force subsequently) at the designated intervals. |
Annexure Participants in the Pre-Bid-Meeting held on July 11, 2022 | Sl No | Name of the Firm | Name of the Representatives
(Shri/Ms/Mrs) | | 1. | B.P.Rao & CO | Prashanth C, Partner | | 2. | Venu and Vinay | Navodita Arya | | 3. | Venu and Vinay | K Stephen Daniel | | 4. | Vinay & Keshav LLP | Ramya, CA (Associate) | | 5. | Vinay & Keshav LLP | Veerabhadra Swamy N | | 6. | V K Niranjan & CO | Niranjan V K, CA | | 7. | V K Niranjan & CO | Chandra Mohan | | 8. | P.K.Subramaniam & CO | B.Rakesh, Article Associate | | 9. | Rajiv K T | Manager, ABC Cell, HRMD, RBI, Bengaluru | | |