A pre bid meeting on tender for Empanelment of Pune based Car Hiring Agencies / Companies for providing car hiring services at CAB Pune issued on RBI website on March 31, 2021 was held at 11.00 am, at CAB, Pune, on May 07, 2021. The names of firms and their representatives who participated in the meeting are given in Table1. | Table 1 | | Sl. No | Name of the representative | Name of the organization | | 1. | Shri Jitendra Ware | M/s Executive Car Rental Services | | 2. | Shri Shrinath Dudhagi | M/s Jogeshwari Travels | 2. Shri Shivaram G, AM welcomed the vendors and conducted the discussion while Maj Somit Dutta, AGM chaired the meeting. The queries raised by the representatives and the clarifications thereto are given in Table 2: | Table - 2 | | Sr No | Queries by the bidder | Clarification | | | M/S Executive Car Rental Services | | 1. | Whether the clause for providing vehicle at short notice from the Bank can be removed or amended? | As per Section III clause 12 of the tender document “The agency shall provide car on written or verbal instructions over phone within/ at the time specified therein. The agency shall also be required to provide taxi at short notice from the Bank (say within an hour in case of emergency). In case the agency fails to provide the vehicle as per our request, either verbal over phone or written, the Bank shall be free to remove the agency from the panel.”
Once the tender is issued, clause cannot be removed or amended. This was the condition for existing contract also. | | 2. | As per Clause 35 of Section III of the tender “The invoices sent for payment without the feedback form/ without user’s signatures on the feedback form may be denied payment by the Bank.”
What if user refused to give/sign feedback form? | As per Clause 35 of Section III of the tender “A feedback form (as per Annexure I) should be provided to each guest/ user of the service before the commencement of the journey. The signature of the user should be obtained on this feedback form and it should be submitted to the Bank along with duty slip for payment.
In case the user is not willing to provide feedback, then user may be requested by the driver to tick ‘No’ in the first line of the form (I am willing/ not willing to provide the feedback for the journey) and sign the form. The invoices sent for payment without the feedback form/ without user’s signatures on the feedback form may be denied payment by the Bank.”
In odd case, even after requested by the driver, if user does not sign feedback form, driver will tick ‘No’ and sign. In that case feedback will be obtained by the Bank from the user. | | 3. | While renewal of the contract how the change in fuel/labour charges will be considered? | As per Section III- Clause 49 of the tender document “The empanelment will be valid for a period till March 31, 2022 and thereafter will be renewed for two years one year at a time subject to annual review by the Bank based on the performance of the service provider/s. The rates accepted by the Bank shall remain valid for a period till March 31, 2024 from the date of empanelment.
These may be reviewed annually in view of major changes that may occur in labour laws or Govt. decision affecting fuel pricing etc.” | | 4. | Whether the bid can be submitted online? | The bidder should submit tender documents in physical/hard copy only, at CAB, Pune as per Section III -Clause 39 of the tender document.
In terms of Section III-clause 39 (b) of the tender document. “Tenders received by fax or email or any manner other than specified above shall not be accepted and shall be summarily rejected” | | |