The pre-bid meeting pertaining to captioned request for proposal (RFP) commenced at 3:00 PM on September 15, 2020 through Webex as indicated in the schedule of tender. 2. Queries raised during the meeting and their clarification is given in following table - | | Reference | Query | Clarification | | 1 | Clause 5 (III) of RFP. | Please specify the no. of fields for indexing | The required fields are : i) Sr. No.
ii) Drawing Title iii) Drawing number, iv) Date v) Size vi) Remarks
Also, there should be a hyperlink from the excel file to the particular drawing.
Data entry needs to be done in Excel. | | Could you please confirm the Exact Nomenclature to be captured and how many fields would be needed. Also, do we have to do Data Entry in an Excel? | | 2 | Clause 5 (VII) of RFP. | Instead of hard disks can we utilize SFTP to transfer data as it is more secure medium. Also kindly specify who will upload the data on system | Data to be supplied in hard disk only as specified in the RFP.
RBI staff will upload the data on system if required after receiving from the vendor in Hard Disk. | | 3 | Clause 5 (X) of RFP. | Please specify the scanning should be in Black & White or Color | It will depend on the type of the document. Both black and white tracings and colour drawings have to be scanned. | | 4 | Clause 9 (II) (i) of RFP. | In general bid price usually have separate arrangements | Bidders are advised to quote as per the instructions provided in Clause 9 (II) and Part 2 of the RFP. | | 5 | Clause 5 (VI) of RFP | For A0 scanning of documents, are we allowed to use camera or A0 scanner is mandatory? Scanning of 250 drawings per day through A0 scanner will require 2 scanners which will consume a lot of space. Will RBI provide sufficient space for installing these A0 scanners? | Scanners are to be used such that the scans are clear and of the desired resolution of 200 dpi and provided the scanned documents can be plotted to the actual scale as mentioned in the drawings. Sufficient space will be provided by Bank for the job. | | Kindly specify the working days in a week and shifts possible too. | Work days will be from Monday to Friday, There will be no access to the Bank on Saturday, Sunday and Bank holidays. Later, if conditions on account of COVID-19 improve, we may allow work on weekends.
Work timings will be from 10:30 AM to 6 PM. | | 6 | Clause 4 (I) (i) of RFP | This should be On or Before 31st August 2015 or The work completion can be On or After August 31, 2015. Please clarify | The work mentioned by the bidder for pre-qualification, should have been completed before 31st August 2015 to ensure that a bidder has at least 5 years of experience. | | 7 | Clause 5 (IV) of RFP | Please confirm if necessary work space along with network connection will be provided. | Adequate work space will be provided by Bank.
Bank will not provide the network connection. | | 8 | Clause 5 (XII) of RFP. | Is Police Verification necessary? Given the current COVID situation obtaining the PVC would be difficult and time consuming. Please suggest. | Police Verification is required by Bank. Further, it is informed that in Mumbai, online police verification application may be made. Bidders may submit the acknowledgement number of such application for the compliance of this clause. | 3. It is further clarified that those bidders desirous of inspecting the sample CD, may visit Premises Department during business hours after giving at least 36 hours of notice. 4. It is also clarified that digital signature is acceptable in place of physical signature for tender submission. These minutes will also form part of the contract. | |