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Date : May 06, 2020
Corrigendum - Empanelment of Vendors for Annual Maintenance Contract (AMC) for Computer Hardware, Software and Peripherals, Kanpur

Tender No: RBI/Kanpur/DIT/11/19-20/ET/427

S.No Vendor’s Query Bank’s Clarification
A. Solvency: Bank has asked to submit a Solvency certificate in a prescribed format (Annexure Iv) but Amount of Solvency is not mentioned. Need amount of Solvency. Bank is asking to share request letter signed by company CEO & CFO for providing solvency certificate which is not possible due Lockdown & Noida is HOT SPOT, we have solvency of RS 25 Lakh of month Dec-19 Can we utilize it in place of your format, if we won the tender we will submit require solvency in bank format. (enclosed) As per point 2(scope of the tender) of tender document, it was clearly mentioned that the estimated value of contract is Rs. 15 lakh. Therefore, solvency certificate of Rs. 15 lakh may be submitted by the firms. Further, In case tenderers are unable to submit a solvency certificate due to Corona pandemic, they can submit an undertaking in this regard that to submit the solvency certificate within within 1 month of lockdown relaxation.
B. Income Tax Clearance Certificate: Bank has asked income tax clearance certificate but there is no format available in tender. Here enclosing latest ITR of company for references. Pls confirm that it will be OK or not. If Not pls share specified format. As per annexure 1, point no.13 regarding Income Tax Clearance certificate, Income tax returns duly verified by Board Member/Director/or any person as per Income Tax Act, 1961 would suffice for the current year (i.e. 2019-20) and for the previous two years (i.e. 2017-18 and 2018-19) ITR acknowledgement has to be submitted.
C. Balance sheet of 19-20: Bank has asked 3 Yr Balance sheet in which they have asked for the FY 19-20 also, due to unavoidable lock down we are unable to close our FY 19-20 & balance sheet is not available yet: Pls suggest on this point: if bank allowed we can provide it once lockdown will over or we can provide FY 16-17, 17-18 & 18-19 balance sheet. In terms of Point 4 of Eligibility criteria, It is informed that audited Balance sheet of last three FY 16-17, 17-18, 18-19 would be provisionally accepted. Further an undertaking has to be given by the vendor to submit the audited Balance sheet within 1 month of the lockdown relaxation.
D. Declaration on Letter Head: There are some doc which need to submit on company Letter Head & which are available at office only & due Covid-19 lockdown we are unable to go to office. Here we would like to request that due to lockdown anyone unable to go office, in Lucknow & Noida both places is coming under HOT SPOT and monitoring is very strict. Day before yesterday I personally tried to office only for this tender & Police was not allowed me for the same. Tenderer may be informed that the last date for submission of duly filed e-tender has been extended to June 1, 2020. It is also informed that Undertaking as per Clause ref. Annexure - V point no.3 of the tender document should be submitted on the letter head of the company. Further in case of unavoidable circumstance of lockdown extension, an undertaking may be given to submit the declaration within 1 month of the lockdown relaxation.

Regional Director
Reserve Bank of India