Extension of Time

Corrigendum

The pre-bid meeting for the captioned work was conducted at Conference Hall, 1st Floor of RBI Patna on 22.01.2019 at 11 am in the presence of following participants and Reserve Bank Officials:

For Reserve Bank of India:

1. Shri Sanjeev Kumar, AGM (Estate)
2. Shri K K Singh, Manager (Tech)
3. Shri Manjit Kumar, A.M (Estate)
4. Shri K.P.Chaithanyaram, J.E.(Elect)

Tenderers:

1. Shri Ankit Singh, Silicon Energy
2. Shri S.K.Mahato, Vikram Solar Ltd.
3. Shri Faiz Ahmad Shafi, Prostar M Info Systems Limited
4. Shri A.Gopi, Swelect Energy System

Following queries were raised by the tenderers in the meeting:

1) How to submit EMD and what is the last date of EMD submission?

Bank’s Clarification: The firm was told that the EMD can be submitted through the ways mentioned in the tender document and the last date of submission of EMD is 11.2.2019 up to 14:00 hrs as mentioned in the tender document.

2) Whether the tender can be submitted in hard copy ?

Bank’s Clarification: The firm was told that the tenders need to be strictly submitted through e-tendering on MSTC portal. Tender submitted in hard copies will not be accepted.

3) Whether the FDR can be submitted instead of Bank Guarantee ?

Bank’s Clarification: The firm was told that they have to submit Bank Guarantee only as mentioned in the tender document.

4) Whether they also have to quote for Annual Maintenance Contract Rate ?

Bank’s Clarification: The firm was told that yes, they have to quote for Comprehensive Annual Maintenance Contract Rate as given in the tender document.

5) Who will pay the fee to the power supply authority or any other authority as applicable for providing Net Metering for this work ?

Bank’s Clarification: As per the terms and conditions written in the tender document, Bank will reimburse the said fees / charges only on production of original receipts of such payment.

6) Whether cleaning of solar panels is to be carried out by the vendors?

Bank’s Clarification: The firm was told that periodic cleaning of solar panels is to be carried out by the firm as per the terms and conditions given in the tender document.

7) Whether the bank will allow pro-rata payment against the 60% of the quoted rates (for item No.1 in Price bid) after receipt of the material at site and on submission of the given documents as given in the tender document?

Bank’s Clarification: The firm was told that the terms of payment will be same as mentioned in the tender document.

8) Whether the bank will change the maximum upper limit of penalty from 50% of Comprehensive Annual Maintenance Charges to 10% of Comprehensive Annual Maintenance Charges if the defect in the system is not rectified within the period of 2 days during the CAMC ? If not then whether they can change this duration of 2 days to 3 days?

Bank’s Clarification: The participants were told that they should adhere to the extant terms and conditions of the tender.

9) If there is change of tax slabs, whether that will be compensated by RBI Patna ?

Bank’s Clarification: The firm was told that the bank will not compensate against any change in tax slab. The firms/contractors have to bear the change.

10) Whether they will get space or warehouse for storage ?

Bank’s Clarification: The firm was told that according to terms and conditions of tender Bank will provide storage space within the compound of the building. However the responsibility and safety of the materials stored will be with the contractor.

11) Whether they will get EMD exemption against NSIC & MSME certificate ?

Bank’s Clarification: The firm was told that they have to submit EMD as per the terms and conditions of the tender.

12) All the firms asked whether they can see the site.

Bank’s Clarification: J.E (Electrical) accompanied them to the site and briefed them on their queries.

These minutes of pre-bid meeting shall form the part of bid document / Agreement.

Rest of the Terms and condition and specifications of bid document shall continue to remain same.

The above amendments / clarifications are issued for the information for all the intending bidders.

The submission of bid by the firm shall be construed to be in conformity to the bid document and amendments / clarifications given above.