Minutes of Pre-bid meeting Corrigendum Reserve Bank of India invites two part tender by e-Tender mode from eligible contractors who meets the minimum prequalification criteria specified below for the following work. The salient details of the work for which bids are invited and important instructions to the bidder are as under: | i | e-Tender No | RBI/Central Office/ Premises Department/8/18-19/ET/277 | | ii | Name and Location of the work | Provision of cabin furniture at 9th floor, Central Office Building, Reserve Bank of India, Shahid Bhagat Singh Marg, Fort, Mumbai-400001. | | iii | Name, Address of tender inviting authority | Shri. Madan Mohan Majhi, Chief General Manager, Reserve Bank of India, Premises Department, COBM Cell, 5th floor, Central Office Building, Shahid Bhagat Singh Marg, Fort, Mumbai-400001 | | iv | The brief scope of work | Work consist of Provision of cabin furniture | | v | Estimated cost put to tender | ₹ 10.84 lakh | | vi | Earnest Money Deposit (EMD) | ₹ 21680/- | | vii | Period of completion | 45 days | | viii | (a) Tender documents available on and to be downloaded /submitted by e-Tender mode | Through Bank’s approved e-Tender portal https://mstcecommerce.com/eprochome/rbi | | (b) Period of Tender documents available | From 11.00 AM of 15/03/2019 till 1.00 PM of 22/04/2019 | | ix | Important instructions on e-Tender and amount of transaction fee to be paid. | Intending bidder shall follow the ‘important instructions on e-Tender’ given at Schedule H. | | x | Pre-bid meeting (offline) | Offline 11.00 AM of 28/03/2019 | | xi | Last date and time submission of Bid-Techno commercial (Part I) and price bids (Part II). | 22/04/2019 at 1.00 PM | | xii | Contact details of tender inviting authority personnel | (i) Shri. A O. Bahalkar (AGM, Premises Department)
022-22602632/ 9870109472/
aobahalkar@rbi.org.in
(ii) Shri. Chandan Roy (Manager, Premises Department)
022-22602505/ 9833717399/
chandanroy@rbi.org.in
(iii) Smt. Sushama Rokade (Assistant Manager, Premises Department)
022-22602903/ 8451944737/
srokde@rbi.org.in | | xiii | Contact person (MSTC Ltd): | 1. Mr. Sushil Nale, Asst. Manager –
sushil@mstcindia.co.in Mobile-09987758430
2. Ms Archana, Asst. Manager-
archana@mstcindia.co.in Mobile- 09990673698
3. Ms. Rupali Pandey, Executive-
rpandey@mstcindia.co.in Ph- 022 22886268
4. Mr. Tejas V, Executive
tejasv@mstcindia.co.in Ph-022 22822789
MSTC support - Helpdesk No 033-2290-1004 | 2. The Bidder who fulfil the following minimum pre-qualification criteria shall be eligible to participate in tendering process. Pre-qualification criteria | A | Composition of the firm/organization | Details of Registration of the firm /organisation-whether Sole Proprietorship/ Partnership firm /Private Limited/ Limited or Co-operative Body etc. - Name of Registering Authority, Date, and Registration number, etc. | Bidder should fill up information in Format 1 and Format 1A annexed hereto and submit along with the following supporting documents.
(i) Copy of registration certificate.
(ii) Copy of the Articles of Association/ Power of Attorney/other relevant document
(iii) copy of Goods and Service Tax registration certificate
(iv) Details of registration of labour along with EPF and ESI documents if any. | | The Bidder should have valid Goods and Service Tax registration | | B | Duration of past Experience | The bidder should have minimum 5 years of experience of executing similar work/s*. Bidder shall submit the documentary evidence in support of minimum experience of 5 years (i.e. the bidder should have undertaken similar work/s* prior to December 31st, 2013) | i) Bidder should fill up the information in Format 2 annexed hereto indicating client-wise names of similar work(s), awarded and actual cost(s), completion date stipulated in contract and actual dated of completion date, etc. and should submit along with the documentary evidence as proof of minimum 5 years of experience of completed similar work/s * viz. copies of detailed work order/s for qualifying works indicating date of award, contract amount, time given for completing the work, etc. and the corresponding completion certificate(s) indicating actual date of completion and actual value of executed similar work/s issued by the client(s) for works executed for government /public sector companies and copies of work order, work completion certificate along with Tax Deducted at Source (TDS) certificate(s) issued by the client(s) for works executed for private companies.
ii) Bidder should also fill up the information about similar work/s* on-hand in the Format 2A annexed hereto and should submit along with supporting documents.viz. Copies of work order/s
with details of items of work, issued by the client(s) for the work/s in progress.
(iii) The details along with documentary evidence of previous experience, if any, of carrying out works for the Reserve Bank of India at any centre, should also be given. | | C | Minimum value of each completed similar work/s (qualifying) during specified period | The bidder should have experience of successfully completed similar work/s * during last 5 years ending December 31st, 2018 should be either of the following:
i) Three completed similar works * each costing not less than the amount equal to ₹ 4.34 lakh
or
ii) Two completed similar works * each costing not less than the amount equal to ₹ 5.42 akh
or
iii) One completed similar work * each costing not less than the amount equal to ₹ 8.67 Lakh. | Bidder should fill up the information in Format 3 annexed hereto and submit along with the following documents as proof of having successfully completed similar work/s *.
(i) Copies of detailed work order/s for qualifying works indicating date of award, contract amount, time given for completing the work, etc. and the corresponding completion certificate(s) indicating actual date of completion and actual value of executed similar work/s issued by the client(s) for works executed for government /public sector companies and copies of work order, work completion certificate along with Tax Deducted at Source (TDS) certificate(s) issued by the client(s) for works executed for private companies.
(ii) Client certificate/s for each of the qualifying work as per the Format 3A annexed hereto. | | D | Annual financial turnover | Bidder should have had an annual financial turnover of amount equal to ₹ 10.84 Lakh or more per year during the last 3 financial years, ending March 31st, 2018. | Bidder should fill up the information in Format 4 annexed hereto and submit along with the following documents
(i) Copies Audited financial statements/ accounts of the business of the bidder duly certified by a Chartered Accountant indicating the turnover for financial years referred in the format 4.
(ii) Copies of the Income Tax Clearance Certificates / Income Tax Assessment orders duly certified by a Chartered Accountant as a proof creditworthiness | | E | Solvency | Should furnish solvency certificate issued by the bidder’s Banker specifically for the purpose of work for an amount equal to ₹ 10.84 Lakh. | (i) Bidder should submit solvency certificate issued by their Banker.
(ii) Bidder should also submit Banker’s certificate as per Format 5 annexed hereto from their Banker.
(iii) Names and addresses of Bankers along with full details, like names, postal addresses, e-mail IDs, telephone (landline and mobile) nos., fax nos., etc. of the contact executives (i.e. the persons who can be contacted at the office of their bankers by the Bank, in case it is so needed) should be furnished. | Note: (i) *Similar work shall mean ‘provision of cabin furniture at 9th floor, all composite under one contract agreement. (ii) Components of work executed other than those included in definition of similar work shall be deducted while calculating cost of similar work. Bidder shall submit abstract of cost of work in support of this. (iii) In respect similar work completion certificate(s), client certificate(s) issued by the private companies shall also accompany copy of Tax Deducted at Source (TDS) certificates. Bids received without the specified certificates shall be rejected and the Bank shall have the right to verify/ cause verification of authenticity of the said documents whenever felt necessary. (iv) Regarding client’s certificate for qualifying similar completed works carried out for Government/public sector companies, the certificate should be signed by the concerned Executive Engineer or an officer in an equivalent or higher rank. For qualifying similar completed works carried out for private companies, shall accompany Tax Deducted at Source (TDS) certificates has to be submitted for proving the credentials/contract amount. (v) Bank reserve its right to obtain the performance reports from the clients for the qualifying work/s, Banker/s report of the Bidders directly, if so desired. The Bank on its own may also conduct inspection of their work eligible/qualifying works referred by the Bidder in their bid. (vi) It is clarified that the work executed by the applicant for their in-house or capital use will not be considered for the purpose of work experience of completion of similar works. (vii) All information called for in the annexed formats should be furnished against the relevant columns in the formats. If for any reason, information is furnished on a separate sheet, this fact should be mentioned against the relevant column. Even, if no information is to be provided in a column, a ‘nil’ or ‘no such case’ entry should be made in that column. If any particulars/query is not applicable in case of the bidder, it should be stated as ‘Not applicable’ Tender document shall contain all the enclosures mentioned and copies shall be self-attested. (viii) The bid submitted by a bidder who is found to be not satisfying the above prequalification criteria will be disqualified. Bids containing false and /or incomplete information are liable for rejection. 3. For details please refer e-Tender documents (Part I and Part II). Further corrigendum/addendum if any, will be hosted on the Bank’s website www.rbi.org.in under the link Tenders. Chief General Manager
Schedule of Tender (SOT) | Sr. no. | Details | Date/ Time | | a. | e - Tender no | RBI/Central Office/Premises Department/8 /18-19/ET/ 277 | | b. | Mode of Tender | e- Procurement System
(Online Part I – Techno-Commercial Bid and Part II – Price Bid through www.mstcecommerce.com/eprochome/rbi) | | c. | Estimated Cost | ₹ 10.84 lakh | | d. | Date of NIT available to parties to download | 11.00 AM of 15/03/2019 | | e. | View tender Date & Time on MSTC Web portal | 11.00 PM Onwards of 15/03/2019 | | f. | Pre-Bid meeting | Offline 11.00 AM of 28/03/2019 | | g. | Earnest Money Deposit | ₹ 21680/-
EMD in the form of Demand Draft drawn in favour of Reserve Bank of India, of a Scheduled Bank or Bank Guarantee as per proforma annexed hereto shall be deposited in original at the office of tender inviting authority on or before 1:00 PM of 22/04/2019.
EMD can also be remitted to Reserve Bank of India Account of on or before 1:00 PM of 22/04/2016. The account details for NEFT transactions are as under:
Beneficiary Name- Reserve Bank of India
IFSC : RBIS0COD001
Account No: 41869163273
Proof of remittance indicating transaction number and other details shall be uploaded on Bank’s approved e-tender portal along with other tender documents. | | h. | Bid open date- Date of Starting of e-Tender for submission of on line Techno-Commercial Bid and price Bid at
www.mstcecommerce.com/eprochome/rbi | 10:00 AM of 01/04/2019 | | i. | Bid close date- Date of closing of online e-tender for submission of Techno-Commercial Bid & Price Bid. | 1:00 PM of 22/04/2019 | | j. | a. Tender open Date:-
Date & time of opening of Part –I
(i.e. Techno – Commercial Bid).
b. Part –II Price Bid: - Date of opening of part II
(i.e. price bid shall be informed separately.) | a) 3.00 PM of 22/04/2019
b) After doing the checking of prequalification criteria and viewing documents uploaded by the vendors. | | k. | Tender close date | Till 5.00 PM of 21/10/2019 | |