Minutes of Pre-bid Meeting

The Bank intends to invite sealed tenders from eligible contractors through E-Tendering for “Annual Maintenance Contract for day to day operation and maintenance of Various Electrical Installation at Bank’s staff quarters in Besant Nagar & PH Road’. The work is estimated to cost ₹ 17,29,000/- (Inclusive of GST) for a period of nine months from October 01, 2018 to June 30, 2019 whereas the estimated cost of the work per annum is Rs.23 Lakhs.

I - Only the contractors/firms who are fulfilling the following eligibility criteria need to quote

i) The firm should have a minimum of 5 years of experience in carrying out similar work i.e. Annual Maintenance Contract for maintenance of electrical installations in residential buildings / Financial Institutions / Multi-storied office buildings and must have executed successfully,

(a) Three works each in AMC/maintenance of electrical installations costing not less than the amount equal to 40% of the estimated cost i.e.Rs.9,20,000/- during last 5 years or

(b) Two works each in AMC/maintenance of electrical installations costing not less than the amount equal to 50% of the estimated cost i.e.Rs.11,50,000/- during last 5 years or

(c) One work of AMC/maintenance of electrical installations costing not less than the amount equal to 80% of the estimated cost i.e.Rs.18,40,000/- during last 5 years (works completed on or after August 2013)

ii) The firm must have a minimum annual turnover of ₹ 23 lakh during the last 3 financial years

iii) The firm must have a registered local office within the jurisdiction limits of Tamil Nadu

iv) The firm must engage only electricians having valid wiremen license issued by competent authority which will be scrutinized by the Bank.

v) The Contractor shall pay the labourer employed by him directly, wages not less than fair wages as per Minimum Wages Act of Government of India. Fair Wage means wages, which shall include wages for weekly day of rest and other allowances whether for time or piece work, after taking into consideration prevailing market rates for similar employment in the neighbourhood but shall not be less than the minimum rates of wages fixed under the payment of Minimum Wages Act Government of India.

The firms satisfying the eligibility conditions as specified above will only be eligible to apply for the tender.

2. The firms/contractors satisfying the above eligibility criteria and willing to participate in the e-tender process can go through the scope of work, general instructions and other terms and conditions etc of the tender by downloading the model tender document from the website https://www.rbi.org.in under the link ’Tenders’. The model tender document will be available for download from the website from July 30, 2018 to August 31, 2018.

3. It may please be noted that, as this is an E-tender, the tender needs to be mandatorily filled up and submitted through MSTC website i.e., www.mstcecommerce.com. Tenderers are required to register themselves online with MSTC website for online submission of tenders. Detailed guidelines regarding the registration process and e-tender submission process via MSTC portal has been mentioned in ‘Annexure-I: Important instructions for E-Procurement’ of the model tender document.

4. Last date for filing up and submitting the e-tender is 3:00 p.m. on August 31, 2018. Part I of the e-tender will be opened at 4:00 p.m. on August 31, 2018.Upon scrutiny of Part-I by the Bank, Part II of the eligible tenderers only will be opened on a subsequent date under intimation to the eligible tenderers.

5. Earnest Money Deposit for a sum of ₹ 34,580/- shall be shall be remitted to the Bank Account of Reserve Bank of India on or before 02:00 PM on August 31, 2018. The account details for NEFT/RTGS transactions are as follows

Beneficiary Name: RBI CHENNAI
IFSC: RBIS0CNPA01
Account No.: 8692299

Proof of remittance with transaction number (Scanned copy) shall be attached/uploaded in the MSTC website along with the tender document. The bidders are also advised to send the proof of remittance with Transaction number (scanned copy) to email.

Note: Kindly mention your name/ company name in the NEFT Transaction remarks.

No interest will be paid on EMD. EMD of the unsuccessful Tenderer will be refunded by the tender inviting authority in due course.

6. Signed copies of the following documents (with appropriate stamp of the companies) as given below needs to be scanned and uploaded on MSTC website.

1. Valid Wiremen license of Electricians to be employed

2. Annexure A - Basic Information

3. PAN Card

4. Documents showing GST Registration number

5. Address proof of registered local office

6. Annexure B – Details of the work executed during the last five years to meet eligibility criteria

7. Work orders in support of the works executed during the last five years to meet eligibility criteria

8. Annexure C - Client’s certificate as per format from their clients for whom they have carried out "eligible works"

9. Audited Annual Financial Statements showing a minimum turnover of Rs.23

10. Lakh during the last three years.

11. Proof of remittance of Earnest money deposit

NOTE: Annexures A, B and C mentioned above have been enclosed with the tender document. Contractors are advised to fill in the particulars of the Annexures in the format exactly as provided by the Bank. The Bank shall have the right to independently verify the above specified documents.

7. The Bank shall evaluate the said reports before opening of price bid of the tenderers. If any tenderer is not found to possess the required eligibility for participating in the tendering process at any point of time and/or his performance reports received from his clients and/or his bankers are found unsatisfactory, the Bank reserves the right to reject his offer even after opening of Part-I of the tender. The Bank is not bound to assign any reason for doing so.

8. In the event of intending tenderer’s failure to satisfy the Bank’s requirement or if the firm fails to submit any of the documents specified by the Bank, the Bank reserves the right to reject the tender at any time during tender processing.

9. The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part any tender. The Bank also reserves the right to reject all the tenders without assigning any reason there for.

For queries, contact us on 044-2539 9715, 044-2539 9240, 044-2539 9748

Smt Arundhati Mech
Regional Director
July 30, 2018