Minutes of Pre-bid Meeting

1. Two Part Tenders are invited by Reserve Bank of India, Kolkata (hereinafter referred to as “bank”) from eligible bidders for supply of sufficient number fully covered closed cash vans/ closed vehicles for transportation of coins

2. The e-Tender along with the detailed tender notice is available at MSTC website https://www.mstcecommerce.com/eprochome/rbi and the website of the Bank at https://www.rbi.org.in under the menu “Tenders”.

3. The e-Tenders will be accepted of only those contractors who invariably furnish, at the time of submitting of e-Tender-forms, the following information in writing and submit relevant documents to satisfy the Bank about their eligibility for participating in the e-Tendering process.

1. Documentary evidence showing minimum three years of experience in undertaking similar work of supply of supply of fully covered closed cash vans/ closed vehicles for transportation of coins

2. Documentary evidence showing minimum average annual turnover of at least 25% of estimated expenditure during the last three years duly supported by audited financial statements.

3. Positive net worth as per the latest audited balance sheet. The tenderers shall submit solvency certificate duly certified by the bank.

4. Copy of a valid license issued by the Assistant Labour Commissioner, Government of India as provided under Section 12(1) of the Contract Labour (Regulation and Abolition) Act, 1970 and the Contract Labour (Regulations and Abolition) Central Rules, 1971.

5. The tenderer shall have Permanent Account Number (PAN) and GSTN number, as applicable to discharge the duties. Tenderer shall submit PAN card and documentary evidence showing GSTN.

6. In case of successful award of the contract, the tenderer shall have an office/ local representative within Metropolitan area of Kolkata for execution of the contract and submit the proof of the same.

7. The tenderer shall maintain an account with any of the scheduled commercial banks. The name of the bank and nature of account maintained should be furnished to the Reserve Bank of India. Tenderer shall submit a copy of cancelled cheque.

4. All interested bidders must register themselves with MSTC and submit their bids through the above referred e-tendering portal along with all the supporting documents, complete in all respects, on or before 5.00 pm on February 14, 2023. The technical bids will be opened electronically on February 15, 2023 at 15:00 hrs.

5. The Estimated cost of the work is ₹3,60,00,000/- (Three crore sixty lakhs only) (approx.) per year, however, the actual amount may vary.

6. Tender documents in prescribed form shall be uploaded on MSTC website. Part-I of the e-Tender will contain the Bank’s standard technical and commercial conditions for the proposed work and Tenderers’ covering letter. However, an EMD of ₹7,20,000/- (Rs. Seven Lakh twenty thousand only) in the form of a demand draft/NEFT favoring Reserve Bank of India payable at Kolkata or an irrevocable Bank Guarantee issued by a scheduled Bank in the Bank’s standard proforma which is available in the e-Tender form, needs to be submitted in person to Issue Department, Reserve Bank of India Office, Kolkata before 15:00 hrs. on February 14, 2023. The Earnest Money Deposit (EMD) proof paid by NEFT /DD shall be submitted by e-mail or in sealed cover addressed by name to The General Manager, Issue Department, Reserve Bank of India, KOLKATA-700001 superscripted as EMD for e-Tender for Supply of sufficient number fully covered closed cash vans/ closed vehicles for transportation of coins

7. Only those who fulfil the qualification criteria are eligible to participate in this tender. The selected bidder/s shall provide sufficient number fully covered closed cash vans/ closed vehicles for transportation of coins for a period of one year i.e. from April 1, 2023 to March 31, 2024, which can be extended to a further period of two years, one year each at a time, with/ without any variation in the terms and conditions, subject to satisfactory performance of the contractual terms and conditions.

8. In the event of any date indicated above being declared a Holiday, the next working day shall become operative for the respective purpose mentioned herein. document can be downloaded from websites

9. www.rbi.org.in and www.mstcecommerce.com. Any amendment(s)/corrigendum/ clarifications with respect to this tender shall be uploaded on the RBI website /e-portal only. The tenderer should regularly check the RBI website/e-portal for any amendment/ corrigendum/ clarification on the above tender.

10. If any Tenderer is not found to possess the required eligibility for participating in the e-Tendering process at any point of time and/or his performance reports received from his clients and/or his bankers are found unsatisfactory, the Bank reserves the right to reject his offer even after opening of Part-I of the e-Tender. The Bank is not bound to assign any reason for doing so.

11. Each of the tender documents should be signed by the person or persons submitting the tender in token of his/their having acquainted himself/themselves with the General Conditions of Contract, Specifications, and Special Conditions etc. as laid down. Any tender with any of the documents not signed will be rejected.

12. The Bank is not bound to accept the lowest e-tender and reserves the right to accept either in full or in part any e-Tender. The Bank also reserves the right to reject all the e-Tenders without assigning any reason there for.