(589 kb)
Date : Mar 04, 2021
Cleaning and Disinfecting of HVAC Duct System at Bank’s Central Office Building, Mumbai

RBI/Central Office/Premises Department/24/20-21/ET/625

1. E-quotations in two parts (Part -I and Part –II) are invited for "Cleaning and Disinfecting of HVAC Duct System comprising supply & return Air Duct, Grills, diffusers etc. for Bank's Central Office Building at Mumbai”. The work is estimated to cost ₹ 8.50 Lakh.

2. Quotation forms will be available from 03/03/2021 to 17/03/2021 at MTSC website. The duly filled in quotation documents should be uploaded on MSTC website before 02.00 PM on 31/03/2021.

3. E-Quotation forms can be downloaded from the website https://www.mstcecommerce.com and uploaded along with all the information / documents, mentioned in the commercial terms and conditions of the quotation.

4. Only those contractors who possess the following shall be eligible to participate in the quotation:

i) Bidder should have a valid certificate issued by NADCA (National Air Duct Cleaners Association) for undertaking works pertaining to Air Duct Cleaning etc.

ii) have minimum 5 years of experience in the field of undertaking similar Cleaning and Disinfecting of HVAC Duct System comprising supply & return Air Duct, Grills, diffusers etc. (works completed on or before February 28, 2021)


iii) have executed successfully (works completed on or after February 29, 2016)

a) Three works each costing not less than the amount equal to 40% of the estimated cost


b) Two works each costing not less than the amount equal to 50% of the estimated cost


c) One work costing not less than the amount equal to 80% of the estimated cost


iv) Have a minimum yearly turnover of 100% of the Estimated cost (8.50 Lakh) during the last 3 years


v) Banker`s certificate of value not less than 8.50 lakh as per the pro forma given Annex-III along with technical bid.


vi) Bidder should have service support set up like required tool, office, qualified technical personnel etc. in metropolitan region of Mumbai.

5. The following documents shall be prepared and scanned in different files (in PDF or JPEG format) and uploaded during the on-line submission of Bid. These documents shall also be submitted to RBI before the prescribed date & time for submission of Bids. The following information in writing and submit relevant documents to satisfy the Bank about their eligibility for participating in the tendering process.

a) Composition of the firm Full particulars (whether contractor is an individual, or a partnership firm, or a company etc.,) of the composition of the firm of contractors in details should be submitted along with name(s) and address (es), of the partner's copy of the Articles of Association/ Power of Attorney/other relevant document
b) Work experience & Completion of similar works of specified value during the specified period Copies of the detailed work orders for the two-qualifying works indicating date of award, value of awarded work, time given for completing the work, etc. and the corresponding completion certificates indicating actual date of completion and actual value of executed similar works should be enclosed in proof of the work experience. The details along with documentary evidence of previous experience, if any of carrying out works for the Reserve Bank of India at any center should also are given
c) Turn over during the specified period A certificate issued by the Chartered Accountant shall be submitted.
d) Name(s) and address (es) of the Bankers and their present contact executives Written Information about the names and addresses of their bankers along with full details, like names, postal addresses, e-mail IDs, telephone (landline and mobile) nos. fax nos., etc. of the contact executive (i.e. the persons who can be contacted at the office of their bankers by the Bank, in case it is so needed) should be furnished.
e) Details of Bank account Full particulars of their bank accounts, like account no. type, when opened etc., should be given.
f) Details of completed works The client-wise names of work(s), year(s) of execution of work (s), awarded and actual cost(s) of executed work(s) completion time stipulated in the contract (s) and actual time taken to complete the work (s), Name(s) and full contact-details of the officers/ authorities / departments under whom the work(s) was/were executed should be furnished
g) Valid license/Certificate NADCA /competent authority shall be furnished

6. In the event of intending bidder’s failure to satisfy the Bank; the Bank reserves the right to not allow him to participate in tendering process.

7. All the intending vendors are advised to study the quotation documents and may send their queries through email to ashutoshsingh@rbi.org.in /subhashpawar@rbi.org.in before on or before 17/03/2021 for clarification. With prior notice on the above email and confirmation from the Bank, Site visit will be facilitated to the intending venders to provide the first feel of the work and site. The duly filled in quotation documents shall be uploaded on MSTC site till 14:00 PM on 31/03/2021 No further clarifications/queries will be entertained after date of sending queries.

8. (a) Quotation forms can be downloaded for viewing from the website www.mstcecommerce.com w.e.f. 03/03/2021 from 11 AM.

(b) EMD of 17000/- (Rupees seventeen thousand only) in the form DD/NEFT by a scheduled Bank shall be submitted on or before the due date.

(c) firms shall submit all the information and the documents as mentioned in Para 5 above

After examination, if any of the bidder is not found to possess the required eligibility, their quotations will not be accepted by the Bank for further processing.

9. Part I of the quotations will be opened on-line at 4:00 PM on 31/03/2021 in the presence of the authorized representative of the bidders who choose to be present. Part-II (Price bid) shall be opened of the eligible bidders on a subsequent date which will be intimated to the eligible bidders in advance.

10. The applicants/ firm have to submit/upload

  1. Client’s certificate as per format at Annex- II from their clients for whom they have carried out "eligible works" in terms of the eligibility (Pre-qualification) criteria explained in this notice.

  2. Banker's certificate as per format at Annex –III from their banker/bankers.

The client's certificate shall be accepted only when the same is signed by an official of the rank of Executive engineer/Superintendent Engineer or equivalent in respect of a Government/Semi Government organization or a PSU and only when they are supported by adequate proof of payment received by the contractor for the work done by him. The client's certificate issued by the private organizations shall also accompany Tax Deducted at Source (TDS) certificates. Applications/quotations uploaded without the above certificates may be rejected. The Bank shall have the right to independently verify these certificates.

The Bank shall evaluate the said reports before processing the quotations and opening of price bid of the quotations. If any bidder is not found to possess the required eligibility for participating in the tendering process at any point of time and/or his performance reports received from his clients and/or his bankers are found unsatisfactory, the Bank reserves the right to reject his offer even after opening of Part-I of the quotation. The Bank is not bound to assign any reason for doing so.

11. After scrutiny of the eligibility documents submitted by the bidders, the Bank shall finalize the list of qualified bidders and a panel of these qualified bidders shall be prepared which shall be valid for a period of three years. Bank at its discretion may invite quotations from this panel for other similar works during the validity of the panel.

12. Any amendments / corrigendum to the quotation, if any, issued in future will only be notified on the RBI Website and MSTC Website as given above.

13. All information submitted in response to this quotation shall be the property of Reserve Bank of India and it shall be free.

14. The Bank is not bound to accept the lowest quotation and reserves the right to accept either in full or in part any quotation. The Bank also reserves the right to reject all the quotations without assigning any reason there for.

Chief General Manager,
Reserve Bank of India,
Premises Department,
Central Office