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Date : May 18, 2020
Management and Housekeeping Services at RBI, Imphal

Minutes of Pre Bid Meeting


(Tender No. RBI/Imphal/Imphal/1/19-20/ET/461)

Reserve Bank of India, Imphal (hereinafter called “the Bank”), invites E-tender under Two – Bid system (Technical & Financial Bid) from reputed agencies/ companies/ firms for Maintenance and Housekeeping Services at RBI Imphal Office. The Bank may however reserve the right to change the nature of services or increase or decrease the number of staffs as per its requirements. The initial contract shall be valid from July 01, 2020 to June 30, 2021, which may be extended up to a further period of two years (one year at a time) subject to annual review by the Bank based on the satisfactory performance of the service provider. The e-tendering process would be done through the e-Tendering portal of MSTC Ltd. (https://www.mstcecommerce.com/eprochome/rbi). All interested companies/ firms/ agencies must register themselves with MSTC Ltd through the above-mentioned website to participate in the e-tendering process. The tenderers should submit their proposal, as per the instructions regarding E-tender, along with all supporting documents complete in all respects to satisfy the Bank about the eligibility as specified in Technical Bid and Financial Bid of the tender document on or before 12:00 noon on June 10, 2020. In case the said eligibility criteria are not fulfilled, the e-tender will be rejected. Tenderers shall submit e-tender proposal along with refundable EMD of ₹ 16,400.00 (Rupees Sixteen thousand four hundred only), complete in all respect as per the prescribed format. However, at any time prior to the last date for receipt of tender, the Bank may, for any reason, whether on its own or in response to a clarification requested by a prospective tenderer, modify the tender document by an amendment. The amendment so made will be notified on the Bank’s website https://www.rbi.org.in and on the e-Tendering portal of MSTC Ltd. (https://www.mstcecommerce.com/eprochome/rbi) and shall be binding on the prospective tenderers. In order to provide the prospective tenderers with reasonable time to take the amendments if any, into account in preparing their bids, the Bank may at its discretion, extend the last date of submission of the tender. The tenderer should regularly check the Bank’s website / MSTC-portal for any amendment / corrigendum / clarification regarding the e-tender. No e-tender can be modified subsequent to the last date of submission of the e-tender. No e-tender can be withdrawn during the time period between the last date for submission of tender and the expiry of the e-tender validity period as specified in the e - tender document. Withdrawal of the tender during the said interval shall result in forfeiture of the EMD submitted by the tenderer. The Part-I (Technical Bid) of the e-tender will be opened electronically on June 10, 2020 at 02.00 PM. In the event of the opening of Part-I (Technical Bid) being declared a Holiday, the same will be opened on next working day at 02:00 PM.

The Financial Bid of only those tenderers found eligible in the Technical Bid evaluation will be opened. The date of the opening of Financial Bid will be intimated to eligible tenderers. The Bank is not bound to accept the lowest e- tender and reserve the right to accept either in full or in part any e-tender and to reject any e- tender without assigning any reason thereof. The e-tender document is also available on the Bank’s website link - https://www.rbi.org.in/Scripts/BS_ViewTenders.aspx

General Manager & Officer-in-Charge
Reserve Bank of India

May 18, 2020