Corrigendum dated February 07, 2020

Corrigendum dated February 05, 2020

Extension of time of Bid Submission

Minutes of Pre-bid meeting

1. Reserve Bank of India, Bhubaneswar invites tenders by e- tendering process for “Design, Supply, Installation, Testing and commissioning of Intelligent Analog Addressable Fire Alarm for the Bank’s Main Office Building and Annexe Building at Bhubaneswar”. The work is estimated to cost ₹49.00 Lakh/- and is to be completed within 120 Days.

2. The tendering would be done through the e-tendering portal of MSTC Ltd. (https://mstcecommerce.com/eprochome/rbi). All interested Bidders may register themselves with MSTC through the above referred website to be able to participate in the tendering process.

3. All pre-Qualification documents shall be uploaded with Techno-commercial bid(Part-I) on MSTC portal. Those who do not upload the Pre-qualification documents would not be considered for this tender process. Further, the contractor should submit the original of the documents to the Bank when demanded to qualify for further tendering process.

4. Only those OEM or authorized dealers with valid dealership certificate who are GST registered and have minimum

5. years of experience in the field of work of similar nature (i.e. Design, Supply, Installation, Testing and commissioning of Intelligent Analog Addressable Fire Alarm for the large commercial/ office building) and have executed three or more similar works individually costing not less than 40% of the estimated cost “OR” two works costing not less than 50% of the estimated cost “OR” one work costing not less than 80% of the estimated cost during the last 5 years (Corresponding Work orders justifying Work experience must be dated after December 31, 2014), have a minimum yearly turnover of 100% of the estimated cost during the last 3 years (2016-17, 2017-18 and 2018-19) and have a service set up in Bhubaneswar / Kolkata/ nearby centre in north east for rendering after sales service are eligible for tender.

6. Only those contractors will be considered eligible who will invariably furnish/ upload, at the time of applying for e-tender, the following information to satisfy the Bank about their eligibility for participating in the tendering process.

7. Full particulars (whether contractor is an individual, or a partnership firm, or a company etc.) of the composition of the firm of contractors in detail should be uploaded along with name(s) and address (es) of the partners, copy of the Articles of Association / Power of Attorney / any other relevant document.

8. Copies of the detailed work order indicating date of award, value of awarded work, time given for completing the work, etc. and the corresponding completion certificates indicating actual date of completion and actual value of executed similar works should be uploaded in proof of the work experience. The details along with documentary evidences of previous experience, if any, of carrying out works for the Reserve Bank of India at any centre should also be given.

9. Copies of the Income Tax Clearance Certificates / Income Tax Assessment Orders along with the latest final accounts of the business of the contractor duly certified by a Chartered Accountant should be uploaded in proof of their creditworthiness and turnover for last three years.

10. Certificate from the manufacturers / any other valid document in support of having a full-fledged service setup at Bhubaneswar / Kolkata/ nearby centre in north east should be uploaded.

11. Written information about the names and addresses of their bankers along with full details, like names postal addresses, e-mail IDs, telephone (landline and mobile) nos. fax nos., etc., of the contact executives (i.e. the persons who can be contacted at the office of their banker by the Bank in case it is so needed) should be uploaded.

12. Full particulars of their bank accounts, like account No., type, when opened, etc., should be given.

13. Information about the names and addresses of their clients along with full details, like names postal addresses, e-mail IDs, telephone (landline and mobile) nos. fax nos., etc., of the contact executives (i.e. the persons who can be contacted at the office of their banker by the Bank in case it is so needed) should be furnished.

14. The Client-wise names of work(s), year(s) of execution of work(s) , awarded and actual cost(s) of executed work(s), completion time stipulated in the contract (s) and actual time taken to complete the work (s), name(s) and full contact-details of the officer / authorities / departments under whom the work (s) was / were executed should be furnished.

15. The tenderers are advised to upload the Client Certificate as per enclosed Proforma (Annex-I) from at least two of their clients for whom they have carried out eligible works in terms of eligibility (Pre-qualification) criteria described in the notice inviting tenders. Client Certificates shall be accepted by the applicant / tender inviting authority of Reserve Bank of India only when the same are signed by an official of the rank of Executive Engineer or equivalent in respect of a Government / Semi Government organization or a PSU and only when they are supported by adequate proof of payment received by the tender for the work done by them. The client certificate issued by the private organization shall also accompany Tax Deducted at source (TDS) certificate. Applications / tenders received without the specified certificates in specified format shall be rejected and the Bank shall have the right to independently verify the submitted certificates

16. The tenderers are advised to upload the Banker's certificate from their banker / bankers as per (Annex-II). Such certificate shall be addressed to the application / Tender inviting Authority of the Reserve Bank of India and shall be submitted along with their application / tender.

17. Interested tenderers have to upload relevant documents satisfying all the points as stated above along with techno-commercial (Part-I) bid of tender. The same Eligibility documents and the scanned copy of EMD should be uploaded with Techno Commercial Bid (Part-I) on the MSTC portal. It is to be duly noted that the tender process shall be executed on the MSTC portal through e-Tendering.

18. In the event of intending tenderers’ failure to satisfy the Bank; the Bank reserves the right to refuse their participation.

19. Tenders form will be available for downloading w.e.f December 30, 2019 from 6:00 PM. A pre-bid meeting will be held on January 23, 2020 at 11:00 AM in Estate Department, 2nd Floor, RBI Bhubaneswar.

20. Tenders form can be downloaded for viewing from RBI website www.rbi.org.in or www.mstcecommerece.com/eprochome/rbi. The pre-Qualification papers and scanned copy of proof of EMD payment should be uploaded with Techno Commercial Bid (Part-I) on the MSTC portal. The Demand Draft or Bank Guarantee for EMD should reach in original in a sealed envelope to Estate Department, Reserve Bank of India, Pt. Jawaharlal Nehru Marg Bhubaneswar (Orissa) -751001 by February 03, 2020 2:00 PM. If paid through NEFT, the NEFT receipt should be uploaded along with pre-qualification documents.

21. Interested vendors/firms can participate in e – Tender after getting registration with www.mstcecommerce.com/eprocurement/rbi). Online Part I – Techno-Commercial Bid and Part II – Price Bid shall be opened through www.mstcecommerce.com/eprocurement/rbi and applicable transaction charges have to be paid by the firm.

22. Tender in prescribed format shall be submitted in two parts. Part-I of tender will contain the Bank's standard technical and commercial conditions for the proposed work, tenderers' covering letter, the EMD of ₹ 98,000/- should be submitted through NEFT transfer to A/C No- 186004001, Reserve Bank of India, IFSC Code- RBIS0BBPA01 (5th & 10th character is ‘zero’) , Branch Name – Bhubaneswar, Branch Address – Pt. Jawaharlal Nehru Marg Bhubaneswar (Orissa) -751001 Or by a demand draft issued by a Scheduled Bank in favour of ‘Reserve Bank of India, Bhubaneswar’ Or in the form of an irrevocable bank guarantee issued by a scheduled bank in the Bank’s standard proforma which is available in the tender-form along with pre-Qualification documents. The documents pertaining to EMD should be scanned and uploaded with the pre-Qualification documents. Part-II of the tender will contain no conditions but Tenderer’s Price Bid, Bank's Schedule of quantities, tender drawings, if any, only.

23. Part-I of the tenders will be submitted by the Tenderers in MSTC portal. The same will be opened by RBI on February 03, 2020 at 1500 hrs. Those tenderers who would like to depute their representatives, may depute their representatives to Estate Department, Bhubaneswar, Pt. Jawaharlal Nehru Marg Bhubaneswar (Orissa) -751001 for the same. Part II of the tender will be opened later. Due intimations will be given for the same.

24. The Bank shall obtain reports on the past performance of the tenderer from his clients and bankers. The Bank shall evaluate the said reports before opening of the Part-II of the tenders. If any tenderer is not found to possess the required eligibility for participating in the tendering process at any point of time and / or his performance reports received from his clients and / or his bankers and found unsatisfactory, the Bank reserves the right to reject his offer even after opening of Part-I of the tender. The Bank is not bound to assign any reason for doing so.

25. The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part of any tender. The Bank also reserves the right to reject all the tenders without assigning any reason thereof.

26. The firm needs to fill the a) Particulars of firm, b) List of approved makes (Section H) (c)Proforma for details of Principal Banker and other Bankers (d)Proforma for details of similar works (each costing not less than mentioned) executed in last five years(from the date of submission) (e) Check list – General Condition and Commercial Conditions (Section P & Q) as per proforma given in the tender and upload the scanned filled documents along with the tender part-I on the MSTC portal (Please refer para 3 of the page No. 5).

27. NOTE:

1. Participating bidders from Micro & Small enterprises (MSE’s) category will be exempted from payment of EMD & considered for MSE’s purchase preference. These benefits/ facilities are subjected to their submission and confirmation of valid registration certificate along with other required documents to ensure that the firm belong to Micro & Small enterprises (MSE’s) category.

2. Participating bidders will be considered for purchase preference under Public Procurement (Preference to Make in India), PPP – MII order – 2017 Revised, Government of India, subjected to their submission of self-certifications & fulfilment of all other documents, conditions of the above “PPP – MII order – 2017 Revised” of Government of India.

28. Mandatory Bidding Requirements:

• The Bidder shall be any one of the approved National/ International Distributors or Original Equipment Manufacturer (OEM) for FACP (Fire Alarm Control panel) and related components and Certificate in support shall be provided in Part - I.

• Only OEM or Indian authorized dealer with valid dealership certificate are eligible for participation in the bidding process. Furnishing authorization certificate from OEMs for the exclusive purpose for participation in this tender shall not be acceptable and such tender bids shall be summarily rejected.

• The Indian distributor shall have an established relationship with the OEM, quantifiable by a track record in terms of jobs executed using the OEM’s systems.

• The Bidder should have Technical back up on design; installation and commissioning of FDA system from the principal, and certificate to this effect from the principals should be submitted.

• The OEM (/Bidder) shall give a Certificate stating that their system is approved by UL/FM.

• The Indian Distributor shall have in India, their service network and give guarantee for availability of spares for at least 8 years.

SCHEDULE OF TENDER (SOT)

Regional Director
RBI, Bhubaneswar

Place : Bhubaneswar
Date : December 30, 2019