2. As per the pre-bid meeting held on 7th Oct, 2019 at 4 PM at MOB, Jaipur for captioned work. The following query raised by the firm and whose point wise comments are tabulated below:
| Sr No | Banks Requirement | Firms Query | Banks comment |
| 1 | A new intelligent reporting, fire detection and alarm annunciation system shall be supplied and installed in accordance with the specifications replacing the existing Fire Alarm Panel(s), other devices but retaining existing loop cabling. | Please share the complete quantity wise details of the existing systems along with the makes.
Also, please confirm the condition of the existing cabling. In case of faults in the existing cabling; rectification will not be in our scope. | We may share the quantity wise details
1 Control panel Notifier 7 loop
2. Repeater panel 4 Nos
3. Smoke detector: 320 nos
4. beam detector : 6 nos
5. MCP: 30 nos
Also clarify firm that, rectification of the fault in existing cabling is in scope of work of firm. |
| 2 | 1. Fire Alarm Control Panel (7 Loops) as under.
Redundant CPU to take over the functions of main CPU in the event of failure of main CPU | We understand that a preloaded & preprogramed standby CPU can be provided, which takes over manually incase of the failure of the primary controller ensuring normal and satisfactory operation of the system. | We may clarify the firm that we do not require any separate redundant CPU. But there must be a redundancy feature in the system used in case of failure of main panel. It may be inbuilt or separate as per OEM recommendations. |
| 3 | UL 9th Edition Listed/EN 54(Latest UL/En 54 Standards to be implemented) | We understand that either UL or EN 54 approved system & device are required at site. Kindly confirm our understanding. | We may clarify firm that we requires UL certified system. |
| 4 | 4. Intelligent Addressable Very Early warning Aspiration based smoke detector system | We understand that this system is a part of the requirement and needs to be supplied by us. Kindly confirm our understanding | We may clarify that we do not require VESDA system. |
| 5 | 7. Digital Type Linear Heat Sensing cable | We understand that this system is part of the requirement and needs to be supplied by us. Kindly confirm our understanding | We may clarify the firm that supply of Digital Type Linear Heat Sensing cable is in the scope of work. |
| 6 | 8. LPG Flammable Detector | We understand that this system is a part of the requirement and need to be supplied by us. Kindly confirm our understanding | We may clarify the firm that supply of LPG flammable detector is in the scope of work. |
| 7 | The Heat Detector shall be a Addressable Detector with its own manually set digital code and shall be able to give a single digitized output to the Fire Alarm Panel regarding its condition. Heat detectors shall be rated at 135 degrees Fahrenheit and have a rate‐of‐rise element rated at 15 degrees F per minute. It shall connect via two wires to the fire alarm control panel signaling line circuit. | Kindly accept the temperature rating for the heat detectors as : Fixed Temperature of about 54°C and ROR temperature of 9°C as most OEM's offer the same and is sufficient. However, here the requirement is asking for a fixed temperature of 135° F (i.e 57°C) and ROR temperature of 15°F (i.e ‐9°C). | We may clarify firm that Smoke detector with rating of Fixed Temperature of about 54°C and ROR temperature of 9°C is within the permissible limits, hence accepted |
| 8 | Manual fire alarm boxes shall be constructed of Lexan with clearly visible operating instructions provided on the cover | Kindly approve MCP with ABS plastic body as the same is suitable for both indoor and outdoor application and normally OEM can provide that only. | We may clarify the firm that, as Lexan is type of plastic only. Therefore MCP with ABS plastic body is also acceptable. |
| 9 | The strobe cum alarm hooter shall be loop powered or else shall draw independent power from the FACP or any centralized reliable source of power supply. Making arrangement for the power cable and power supply units for this purpose shall within the scope of SITC of strobe cum alarm hooters and shall not be paid separately. In case of separately powered Hooters the status of the power supply at each strobe cum hooter level should be monitored continuously and in case of any power interruption it should initiate alarm / alert at FACP and repeater panels | We understand that loop powered hooters are to be supplied. In case the hooters are not loop powered, additional power supply needs to be considered and the status of power supply at each strobe cum hooter level should be monitored continuously and in case of any power interruption it should initiate alarm / alert at FACP and repeater panels. Kindly confirm the same. | We may confirm the presumptions stated by the firm. |
| 10 | As above item no 13 but 6 X 1.5sqmm armoured FLRS for repeater panel 300 Mtrs Qty. | Kindly give Clarification what is Use of this Cable. | We may clarify firm that this cable is used for connection of the repeater panel. |
| 11 | (vi) Removing and re‐fixing of the light fixtures / false ceiling tiles in order to access the area above the false ceiling for laying of cable and fixing of detectors etc., will be in the scope of this contract. No additional payment shall be made on this account. Any damage to the Bank’s property shall be made good without any additional claim. | Please share the quantity for such works. | We may clarify firm that quantity of such work is not measurable. Any work required for successful commissioning of the system needs to be carried out by the firm for which no separate payment shall be made by the Bank. We may clarify to the firm that they may visit the site for actual estimation of quantity. |
| 12 | Supply, Installation, Testing and Commissioning of Automatic Floating Sensitivity type Analog addressable Photo thermal smoke detector with mounting base LED, Address Switch to programme the detectors, complete as required BELOW FALSE CEILING/TRUE CEILING. It shall be UL approved. | Programming the detectors with address switch is old technology. The latest technology offers the automatic programming of the detectors through the Main Fire Alarm Panel; and is cost effective too as compared to the one's with address switch. Please accept upgraded technology. | We may clarify firm that automatic programming of the detectors through main panel is also acceptable. |
| 13 | Terms of Payment :
• 50% of the quoted rate pro‐rata against delivery of materials after checking at site,
• 30% of quoted rate after completion of work as per tender condition.
• 20% of the quoted rate on completion of erection, testing, commissioning and handing over the system and submitting the Performance of Bank Guarantee (PBG format is attached) of similar amount i.e. valid for 3 years.
After that PBG of 10% of the quoted rate | We request you to kindly revise the payment terms as follows:
• 70% against the material delivery
• 20% against installation
• 10% against final handover | We may accept the payment condition made by the bidder
However we may issue corrigendum and specify the interim value of payment shall be of Rs.7 lakhs subject to delivery of material of equivalent quantity.
Condition of payment:
• 70% of the quoted rate pro‐rata against delivery of materials after checking at site,
• 20% of quoted rate after completion of work as per tender condition.
• 10% of the quoted rate on completion of erection, testing, commissioning and handing over the system and submitting the Performance of Bank Guarantee (PBG format is attached) of similar amount i.e. valid for 3 years.
After that PBG of 10% of the quoted rate |
| 14 | Liquidated damages :
The entire work shall be completed as indicate section I of Part I which liquidated damages per day as indicated above in tender notice with an upper ceiling of 10% of the contract amount, will be levied. | Kindly revise the upper ceiling percentage to 5% instead of 10% | We may clarify firm that Liquidated Damages condition will remain unchanged. |
| 15 | Main Fire Alarm Panel :
Fire Alarm Control Panel shall also be supplied with all the required gateways like Modbus / BACnet etc and the required hardware, software, Application Program Interface (API), Software Development Key (SDK) etc. to communicate on open protocol such as Modbus / BACnet etc. for connectivity with the Command and Control Centre. | We understand that the offered panel should have the option for Modbus/Bacnet connectivity. Kindly confirm if the hardware is also required at present. | We may clarify firm that we require main panel compatible to Modbus / Bacnet connectivity but we do not require any hardware for same. |
| 16 | Networked Graphic Control Station (NCS) with the following hardware and software for control and monitoring of the Fire Alarm Network : | Kindly Confirm GUI Software is required or not kindly confirm the same. | We may clarify firm that we do not require GUI software |
| 17 | Supply, Installation, Testing and Commissioning of Addressable Hooter cum Strobe Lights with 110 cd complete with modules. | As per EN 54 standards Hooter cum strobes Lights with 15 cd is the maximum requirement for indoor application. Generally OEM's have strobe lights with 2 cd. Kindly accept the same and make the necessary changes in the specifications. | We may clarify firm that, they can supply strobe light as per the standard OEM specification. |
| 18 | Supply, Installation, Testing and Commissioning of Addressable Control Modules for AHUs and Control Dampers etc. | Kindly confirm the contact rating of the Modules. Generally OEM's offer 24VDS 2amp | We may clarify firm that as it not part of BOQ, we do not require the same. |
| 19 | Cable & Conduits
Supply and laying of 2x1.5 sq.mm twisted armored FRLS cable for Fire Loop etc on ceiling/walls/trays including concealed drops with all accessories hardware and fixing materials and as directed by the Bank’s engineer as per site requirements. | The quantities for the conduits have not been specified in the BOQ as there is no separate line item for the same. Please share the quantities. | We may clarify the firm that as the cable to be laid is armoured cable, there is no need to laid the same through conduit. |
| 20 | | In case the conduits are required, the cable should be unarmoured instead of armoured. | The same has been clarified in above point |
| 21 | | Is there a requirement for concealed cabling work; if yes, please share the quantity. | We may clarify firm that the cable be laid on surface. If required it needs to be done at particular locations which will be decided during execution of work. |
| 22 | Comprehensive AMC Charges
All inclusive Comprehensive Annual Maintenance Charges(AMC) for the entire system including Main Panel, all devices and cabling after completion of the initial guarantee period of three years as per details mentioned in the clauses no. 11 & 12 in commercial conditions in tender Part I. | Please share the number of years for which the CAMC is required as the same is not mentioned in the price bid. | We may clarify firm that the number of years of CAMC required is 9 years. And same has been mentioned in tender document. |
| 23 | | We understand that cable will be laid on walls using saddles and there is no underground cabling work. Kindly confirm our Understanding. | We may clarify firm that there is no underground caballing work. |
| 24 | Total Cost of Ownership = Capital Cost (Supply and installation) + 6.971*AMC Rate (one year) –Rebate Cost (A+B‐C+DX 6.971) | Kindly give clarification A, B,C,D representing what? | We may clarify firm that details has already been mentioned in tender document under evaluation of tender clause. |
| 25 | Earnest Money Deposit (EMD) | Are MSME firms are exempted from the EMD. | We may clarify that MSME firms are exempted for submission of EMD. |
This minutes is part and parcel of the tender and should be submitted along with tender.