The pre-bid meeting for the captioned tender (Tender Reference No: RBI/Ahmedabad/HRMD/11/18-19/T/01) was held on May 14, 2019 at 17:00 hours in the cabin of General Manager, Human Resource Management Department, Main Office Building, RBI, Ahmedabad. The list of participants is as under: | Sr.No | RBI Officials | Sr.No | Bidder Representatives | Name of the Firm | | 1. | Shri N Senthil Kumar, General Manager | 1. | Shri Mahesh Patel | M/s Urmi Printers, Ahmedabad | | 2. | Shri Ashish Gogia, Asst. General Manager | - | | 3. | Shri G. V. Fegade, Asst. Manager | 2. It was clarified to the representative of prospective Bidder that the purpose of the meeting was to give an opportunity to clarify doubts/queries regarding the tender process including bidding documents. Queries received from prospective bidder in response to the tender and the replies thereto are as under: | Query | Reference to Tender clause no: | Explanation | | Whether exemption can be given from Earnest Money Deposit (EMD)? | Section I- NIT- Page 7
Page 14, Para 12.1 & Page 17, Para 5.1 | It was clarified that only Micro and Small Enterprises are exempted from EMD. | | Whether exemption can be given to successful bidders from Performance Bank Guarantee (PBG)? | Page 16, Para 25.1 | It was clarified that successful bidders are required to pay PBG equivalent to 5% of agreement amount. However, the matter can be reviewed in consultation with successful bidders, if warranted. | | It is difficult to quote the rates for printing for a period of 3 years. | Page 15 and 16, Para 24.1
Page 20, Para 1.1 | It was explained that the agreement and rates will be valid for a period of three years (July 2019- June 2022) subject to annual review by the Bank.
The L1 rates quoted in the Financial Bid shall be valid for three years subject to review at the discretion of the Bank on yearly basis.
Further, the rates can be quoted based on the price trends. | 3. The meeting concluded at 17.30 hours with remark that attending the pre-bid meeting was not mandatory and that prospective bidders who did not attend the pre-bid meeting were also free to submit their bids. | |